Payroll Specialist Part-Time

Monmouth University; West Long Branch (NJ); On-site; USD 25,000 - 32,000; Part time

Job summary

Monmouth University is seeking a part-time Payroll Specialist in the Division of Accounting to support biweekly payroll for university staff, including student employees. The role involves processing payroll, reviewing maintenance data, answering payroll questions, preparing vouchers, and assisting with W-2s, while maintaining strict confidentiality in a fast-paced in-person environment on campus.

This on-campus, in-person, non-remote position requires thorough detail, data accuracy, and a

Qualifications

• 3–5 years of payroll experience in a complex environment.
• Experience with computerized payroll/timekeeping systems.
• Experience with automated payroll systems and mid-sized payroll.
• Strong customer service orientation and communication skills.
• Proficient with MS Word and Excel 2016.

Responsibilities

• Prepare and process biweekly payroll for all university staff and student employees.
• Review and approve employee maintenance and payroll data.
• Create payroll processing batches and import time/earnings.
• Calculate payroll, run audits, and transmit direct deposit/file checks.
• Assist with W-2 processing and payroll inquiries.

Skills

Payroll processing

Customer service

Interpersonal skills

MS Word & Excel 2016

Tools

UltiPro UKG

Job description

Monmouth University Main Campus
400 Cedar Ave
West Long Branch, NJ 07764, USA

Description

Monmouth University is seeking applications for a part-time Payroll Specialist in the Division of Accounting.

The candidate would be expected to: assist in preparing and processing a timely and accurate payroll for University full time and part time employees, including student employees, biweekly; review and approve employee maintenance workflow items, including performing wage computations and reviewing other necessary information; provide information to assist employees and managers on all payroll related matters: understanding their paychecks, tax questions, benefit premiums, and deductions; prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third party payments; prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.

This is an on-campus, in-person, non-remote position.

Application Material Required:

• Resume or Curriculum Vitae

Optional Documents:

• Professional References

Duties and Responsibilities:

• Prepare and process a timely and accurate payroll for University full time and part time employees, including student employees, biweekly:
  • Complete Employee Maintenance: Update employee records and ensure all permanent changes are completed before creating payroll batches.
  • Complete Pre-Payroll Checks: Review tables to generate the pre-payroll audit reports and validate the pay group data.
  • Open Payroll: Review configuration of payroll for each pay group.
  • Create Payroll Processing Batches for all pay groups: Import time for hourly employees, import earnings, and complete data entry when applicable.
  • Review and Validate Data: Generate and review Time Validation, Time Balance and Time Clock reports to validate data; edit time entry when applicable.
  • Submit Pay Data, Submit Time and Calculate Payroll: Execute submission of data, run and review preliminary audit reports, make manual adjustments when applicable.
  • Complete Payroll Processing: Run and review payroll balance reports, create and transmit the direct deposit file and print checks.
• Provide information and assistance to employees and managers regarding payroll-related matters, including paychecks, tax withholding, deductions, benefit premiums, and other payroll inquiries; elevate complex issues as appropriate.
• Review payroll-related general ledger or accounting reports and assist with reconciliation and correction of discrepancies.
• Maintain the confidentiality and security of payroll, tax, banking, and employee compensation information in accordance with University policies and applicable laws and regulations.
• Prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third-party payments.
• Prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.
• Assist in the processing and distribution of Internal Revenue Service (IRS) Wage and Tax Statements (W-2’s).
• Other duties as assigned.
• Minimum of 3–5 years of progressively responsible payroll experience, preferably in a complex organizational environment; experience with a computerized payroll/timekeeping system required.
• Experience with automated payroll systems, including direct hand-on experience in the execution of a mid-sized payroll.
• Ability to thrive in a fast-paced environment with shifting priorities, and have a strong customer service orientation.
• Excellent interpersonal, organizational and communication skills.
• Intermediate Level Knowledge of MS Word and Excel 2016.
• Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Must be able to treat confidential and sensitive information appropriately.
• Must be able to operate a variety of office equipment.

Preferred Requirements:

• Knowledge of Ultimate Software – Ultipro Payroll Solution ( UKG ).
• Experience working in higher education or an education-related setting.
• Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT capacity.
• Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs.
• University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.