Payroll Specialist II

National University; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

National University seeks a Payroll Specialist to manage payroll processing and maintain accurate records. This remote role requires significant experience in payroll, accounting, and knowledge of relevant tools like Workday HCM. The ideal candidate will demonstrate strong communication skills and attention to detail, contributing to operational excellence in a diverse academic environment.

Qualifications

• 2-4 years of experience in payroll or accounting.
• Knowledge of payroll processing and labor law regulations.
• Ability to work in a fast-paced environment.

Responsibilities

• Process and audit payroll for multiple pay groups.
• Maintain accurate payroll records and respond to inquiries.
• Ensure compliance with state and federal payroll laws.

Skills

Interpersonal Skills

Communication

Problem Solving

Teamwork

Detail-Oriented

Education

Associate degree in Accounting, Finance or Human Resources

Tools

Workday HCM

ADP Smart Compliance

Job description

Under direct supervision, process and audit accurate and timely payroll for multiple pay groups. Use pay factors according to the National University policies as well as local, state and federal guidelines to ensure an accurate payroll. Maintains accurate payroll records in order to deliver accurate and on-time pay to employees ultimately impacting customer satisfaction and profitability. May evaluate and recommend changes to policies and procedures to streamline processes and enhance automation.

Essential Functions:

• Answers employee and management questions regarding paychecks and other payroll related matters (emails, and phone calls).
• Responds to telephone or written inquiries from staff and faculty about payroll related questions.
• Audits all payroll reports for each pay group to ensure an accurate and timely payroll.
• Audit prepared on demand checks including lost checks, separations, retro compensation changes, retro timesheet corrections prior to settlement.
• Maintains accurate records of exception checks issued within the department and designated pay group.
• Performs retroactive compensation changes.
• Ensures garnishments are administered correctly.
• Ensures direct deposit returns and garnishment refunds are processed correctly.
• Corresponds with managers and HR regarding separation check timelines and delivery process. Provides separation checks within a timely manner to ensure compliance with all state and federal laws.
• Uploads agency notices to ADP Smart Compliance and follow through to completion.
• Settle payrolls and on demand checks and validates in ADP Smart Compliance the funding of the payrolls.
• Able to complete a full payroll process for all pay groups when needed.
• Other duties as assigned.

Supervisory Responsi bilities : N/A

Requirements:

Education & Experience:

• Associate degree with an emphasis in Accounting, Finance or Human Resources or its equivalent in related work preferred or equivalent combination of education and experience.
• Two to Four (2-4) years of professional experience with emphasis on payroll or accounting/financial/accounts payable related duties, or office management duties preferred.
• Experience with Workday HCM, Payroll, Time Tracking and ADP Smart Compliance required.

Competencies / Technical / Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge of principles and practices of accounting and payroll processing and impact on general ledger within a large volume organization. Basic knowledge of mandates and other regulations related to payroll processing and labor law, preferred.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs for accounting and payroll processing, e.g. Workday HCM, Payroll Time Tracking and ADP Smart Compliance.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Travel: No Travel Required

Location: Remote, USA

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Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu . For Part-time benefits, please click here .

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

About the company

National University is a private university with its headquarters in San Diego, California.

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