Payroll Specialist (Full-Time)

Pima-Medical-Institute; Tucson (AZ); On-site; USD 53,000 - 67,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) Plan with employer matching

Health & Wellness Program

Employee Assistance Program (EAP)

Tuition Reimbursement

PTO and company holidays

Job summary

Pima Medical Institute in Tucson, AZ is seeking a Payroll Specialist to leverage UKG Payroll/HR software to streamline processing, ensure multi-state compliance, and pay faculty and staff accurately and on time.

This on-site, full-time role offers ESOP ownership, competitive pay, and comprehensive benefits, including a 401(k) with employer matching, medical/dental/vision coverage, wellness programs, PTO, and tuition reimbursement.

Qualifications

• Minimum of four (4) years of hands-on experience in payroll, human resources, and high-level customer service.
• Hands-on experience with UKG (Ultimate/Kronos) or equivalent enterprise HRIS/Payroll platforms; advanced proficiency in Microsoft Excel.
• Strong working knowledge of payroll taxation, wage garnishments, state-by-state compliance, and GL operations.

Responsibilities

• Payroll Processing & Multi-State Compliance: Core processing using UKG; transmit/receive payroll files with data integrity.
• Taxation & Compliance: Set up state tax items, amendments, and stay current with payroll laws.
• Deductions & Verifications: Handle verifications, garnishments, child support, and tax levies.
• Audit, GL & Reporting: Audit time cards, payroll accounts, and prepare financial reports.
• System Configuration: Maintain timesheets, pay groups, codes, and employee status in HRIS.
• Process Improvement & Support: Identify improvements; assist with payroll inquiries and cross-functional data needs.

Skills

Payroll processing

Multi-state compliance

Excel proficiency

Customer service

Communication

Tools

UKG Payroll/HR software

Microsoft Excel

Job description

Location: Tucson, AZ (Corporate / Campus Operations) | On-Site

Type: Full-Time | FLSA Status: Non-Exempt

Compensation: $25.62 – $32.03 per hour

Position Summary

A Day in the Life of a Payroll Specialist:

Looking for a payroll role where your expertise truly matters? As our Payroll Specialist, you’ll leverage UKG Payroll/HR software to streamline processes, ensure multi-state compliance, and make a direct impact—all while growing your skills in a collaborative, employee-owned environment.

Enjoy long-term stability, professional development, and the satisfaction of ensuring our faculty, staff, and leadership are paid accurately and on time!

Key Responsibilities

Payroll Processing & Multi-State Compliance:

Core Processing: Ensure accurate, multi-state payroll processing using UKG Payroll/HR software; transmit and receive payroll files while maintaining peak data integrity.

Taxation & Compliance: Review and set up state tax items, process payroll tax amendments, and maintain active knowledge of local, state, and federal payroll laws.

Deductions & Verifications: Complete employment verifications and manage wage garnishments, child support orders, tax levies, and other mandatory payroll deductions.

Audit, General Ledger & Reporting:

Data Audits: Conduct thorough audits of employee time cards, payroll accounts, and miscellaneous deduction accounts.

GL & Financials: Audit, balance, and process General Ledger (GL) payroll files and financial reporting; assist external teams with annual audit preparations.

Management Reports: Generate, analyze, and submit recurring and ad-hoc payroll reports to campus leadership and regulatory agencies.

System Configuration & Process Improvement:

UKG Maintenance: Configure and maintain timesheets, pay groups, earning/deduction codes, and employee status updates within the HRIS platform.

Pay Structures: Research, build, and maintain complex pay structures and tax configurations to support diverse campus setups.

Efficiency Improvements: Identify and implement continuous process improvements to boost overall payroll efficiency and workflows.

Employee Support & Team Collaboration:

Customer Service: Address employee and faculty inquiries regarding pay stubs, tax withholdings, deductions, and Paid Time Off (PTO) balances.

Cross-Functional Partnering: Collaborate closely with HR, Accounting, and Campus Operations to ensure consistent and synchronized employee data.

Qualifications

Experience: Minimum of four (4) years of hands-on experience in payroll, human resources, and high-level customer service.

Software Proficiency: Hands-on experience with UKG (Ultimate/Kronos) or equivalent enterprise HRIS/Payroll platforms; advanced proficiency in Microsoft Excel.

Technical Knowledge: Strong working knowledge of payroll taxation, wage garnishments, state-by-state compliance, and general ledger operations.

Data Integrity: Demonstrated track record of handling sensitive employee data with strict confidentiality and discretion.

Communication: Clear, professional verbal and written communication skills across all organizational levels.

Equivalent Education/Experience: Any equivalent combination of training, education, or experience that satisfies the minimum requirements will be considered.

Hiring Range: $25.62 to $32.03 per hour.

Ownership: Employee Stock Ownership Plan (ESOP)—become a direct stakeholder in our 100% employee-owned company.

Retirement: 401(k) Plan with employer matching contributions.

Health & Wellness: Comprehensive Medical (PPO & 2 HDHP with HSA options), Dental, and Vision coverage, plus a Health & Wellness Program and Employee Assistance Program (EAP).

Income Protection: Short-Term and Long-Term Disability coverage, Flexible Spending Account (FSA), Health Savings Account (HSA), and company-paid Basic Life Insurance.

Time Off & Growth: Generous Paid Time Off (PTO), Paid Company Holidays, and Tuition Reimbursement.

Equal Opportunity Employer
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