Payroll Specialist - Dallas, TX

Digi Security Systems; Sachse (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Paid holidays

Life and disability coverage

Professional development support

Job summary

Digi Security Systems is seeking a Payroll Specialist to own accurate, on-time payroll for multiple partner companies in Texas. You’ll document steps, tighten controls, and help design evolving payroll processes with HR and accounting teams.

The role demands 3+ years of payroll experience, strong Excel skills, and familiarity with multi-state tax rules. Expect a collaborative, fast-paced environment; benefits include health, 401(k), PTO, and growth opportunities.

Qualifications

• 3+ years of hands-on payroll processing, ideally across more than one EIN/company.
• Working knowledge of federal and multi-state payroll tax rules, wage and hour law, and garnishments.
• Experience with major payroll platforms (ADP, Paychex, Paylocity, Gusto or UKG).

Responsibilities

• Run end-to-end payroll for multiple businesses on weekly, biweekly and semimonthly schedules.
• Collect and verify hours, new hires, terminations, pay changes, bonuses and commissions.
• Calculate and process deductions, garnishments, PTO accruals and benefit withholdings.
• Review payroll registers for accuracy and resolve discrepancies before funds are released.
• Withhold, file and pay payroll taxes on time (941, W-2, W-3).
• Answer employee and manager questions about pay and taxes forms.
• Reconcile payroll to the general ledger and prepare journal entries.

Skills

Payroll processing

Multi-entity payroll

Excel

Confidentiality

Communication

Tools

ADP

Paychex

Paylocity

Gusto

UKG

Job description

Digi Security Systems is an industry leader in the design, installation and support of custom video surveillance, electronic access control, and intrusion detection solutions for public and private partners. We've built our reputation on innovation and reliable service, and we're known as the industry's experts.

About The Role

Digi Security Systems is hiring a Payroll Specialist to own accurate, on-time payroll for a group of operating businesses. Our payroll processes, procedures, and systems are still taking shape. So while processing payroll is the core of this job, helping us build the way we do it — documenting steps, tightening controls, and shaping our systems as we grow — is the other part.

What You'll Do

Payroll processing (most of your time)

• Run end-to-end payroll for multiple businesses on weekly, biweekly and semimonthly schedules
• Collect and verify hours, new hires, terminations, pay changes, bonuses and commissions before each run
• Calculate and process deductions, garnishments, PTO accruals and benefit withholdings
• Review payroll registers for accuracy and resolve discrepancies before funds are released
• Make sure federal, state and local payroll taxes are withheld, filed and paid on time, including quarterly and year-end filings (941, W-2, W-3)
• Answer employee and manager questions about pay, deductions and tax forms
• Reconcile payroll to the general ledger and prepare journal entries or reports for accounting
• Support audits, workers' comp reviews and year-end close

Building How We Work

• Write and maintain step-by-step procedures and checklists for each business you support
• Spot errors, manual workarounds and risks, and propose fixes
• Help evaluate, set up, or migrate payroll and HR systems as we standardize
• Bring newly added businesses onto our payroll process smoothly
• Partner with HR, accounting, and local business managers to keep data flowing cleanly

What You Bring

• 3+ years of hands‑on payroll processing, ideally across more than one company or EIN
• Working knowledge of federal and multi‑state payroll tax rules, wage and hour law, and garnishments
• Experience with at least one major payroll platform (for example ADP, Paychex, Paylocity, Gusto or UKG)
• Strong Excel skills: lookups, pivot tables and reconciliations
• A high bar for accuracy and confidentiality
• Clear, friendly communication with employees and managers who aren't payroll experts

Nice to have

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
• Experience with field‑service or hourly workforces (overtime, shift differentials, job costing)
• Experience helping implement or migrate a payroll system
• Exposure to acquisitions or onboarding new entities

Who Thrives Here

• You're comfortable when the answer is "we haven't decided that yet" and you'll help decide it
• You fix the root cause, not just this cycle's error
• You write things down so the next person doesn't have to guess
• You can juggle several pay calendars without missing a deadline
• You ask questions early and flag problems before payday, not after

Why Digi Security Systems

• Real variety. You'll support multiple partner companies, each with its own team, pay practices and history. It's not the same payroll every week.
• A hand in building it. Our payroll processes and systems are still taking shape, and you'll help design them instead of inheriting someone else's.
• Work that matters to people. The technicians and installers keeping our customers' buildings secure count on you to get their pay right.
• Competitive base salary, full health benefits, 401(k) with match, paid time off, paid holidays, life and disability coverage, and professional development support.

Benefits

• Quarterly performance-based incentive plan
• Vacation accrual: 2 weeks initially, 3 weeks after 1 year
• 7 paid holidays annually
• 401(k) with company match
• Full medical, dental, and vision coverage
• Company-paid life insurance; optional additional coverage: accident/critical illness

Cobalt Service Partners and its operating companies are equal opportunity employers. Employment is at-will.