Payroll Specialist - Build Multi-Entity Payroll Systems

Cobalt Service Partners, LLC; Addison (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Paid holidays

Life and disability coverage

Professional development

Job summary

Cobalt Service Partners is seeking a Payroll Specialist to own accurate, on-time payroll for its group of operating businesses in Texas. You will manage weekly, biweekly and semimonthly runs, verify hours and changes, and ensure tax compliance across multiple entities.

As a startup, you will document procedures, tighten controls, and help migrate and standardize payroll systems. Strong communication and confidentiality are essential to succeed in a fast-paced environment.

Qualifications

• 3+ years of hands-on payroll processing, ideally across more than one company or EIN.
• Working knowledge of federal and multi-state payroll tax rules, wage and hour law, and garnishments.
• Experience with at least one major payroll platform (e.g., ADP, Paychex, Paylocity, Gusto or UKG).
• Strong Excel skills: lookups, pivot tables and reconciliations.
• A high bar for accuracy and confidentiality.
• Clear, friendly communication with employees and managers who aren't payroll experts.

Responsibilities

• Run end-to-end payroll for multiple businesses on weekly, biweekly and semimonthly schedules.
• Collect and verify hours, new hires, terminations, pay changes, bonuses and commissions before each run.
• Calculate and process deductions, garnishments, PTO accruals and benefit withholdings.
• Review payroll registers for accuracy and resolve discrepancies before funds are released.
• Make sure federal, state and local payroll taxes are withheld, filed and paid on time, including quarterly and year-end filings (941, W-2, W-3).
• Answer employee and manager questions about pay, deductions and tax forms.
• Reconcile payroll to the general ledger and prepare journal entries or reports for accounting.
• Support audits, workers' comp reviews and year-end close.

Skills

Payroll processing

Multi-state payroll

Payroll tax rules

Garnishments

Excel

Education

Fundamental Payroll Certification (FPC)

Certified Payroll Professional (CPP)

Tools

ADP

Paychex

Paylocity

Gusto

UKG

Job description

Cobalt Service Partners is seeking a Payroll Specialist to own accurate, on-time payroll for its group of operating businesses in Texas. You will manage weekly, biweekly and semimonthly runs, verify hours and changes, and ensure tax compliance across multiple entities.

As a startup, you will document procedures, tighten controls, and help migrate and standardize payroll systems. Strong communication and confidentiality are essential to succeed in a fast-paced environment.