Payroll Specialist

Phillips Staffing; Westminster (SC); On-site; USD 68,000 - 83,000; Full time

Job summary

Phillips Staffing is seeking a Payroll Specialist in Westminster, SC to own end-to-end payroll processing, ensuring accurate, on-time pay and compliance with federal, state, and local wage laws. The role also supports accounts receivable, billing, and collections during peak periods.

Responsibilities include processing full-cycle payroll, maintaining records, and ensuring timely tax filings. Strong accuracy, ERP/HRIS experience (ADP/Workday), and communication skills are essential.

Qualifications

• 2–4 years of hands-on payroll processing experience required.
• Experience with multi-state payroll strongly preferred.
• Strong knowledge of payroll regulations and tax requirements.

Responsibilities

• Process full-cycle payroll (bi-weekly or semi-monthly) accurately and on schedule.
• Maintain and audit payroll records and tax withholdings.
• Assist with month-end close related to payroll and reconcile payroll GL.

Skills

Payroll processing

Multi-state payroll

ADP/Workday

Excel

Education

Associate/Bachelor's in Accounting

Tools

ERP systems

Job description

We are currently seeking a Payroll Specialist for a client located in Westminster, SC.The Payroll Specialist owns end-to-end payroll processing, ensuring employees are paid accurately, on time, and in full compliance with federal, state, and local wage and tax requirements. This role is the primary point of accountability for payroll data integrity, payroll tax compliance, and payroll-related recordkeeping, and also serves as backup coverage for accounts receivable, billing, and collections activities during peak periods or staff absences. The position requires strong attention to detail, sound payroll and accounting knowledge, and effective communication with employees, management, and outside agencies.

Responsibilities

• Payroll Processing (Primary Function)
• Process full-cycle payroll (bi-weekly, semi-monthly, or as applicable) accurately and on schedule, including regular hours, overtime, bonuses, commissions, and other pay adjustments.
• Maintain and audit employee payroll records, including new hires, terminations, status changes, pay rate changes, and tax withholding elections.
• Administer timekeeping system setup, review, and approval; resolve discrepancies with managers and employees.
• Calculate and process wage garnishments, levies, and other court-ordered deductions in compliance with applicable law.
• Process and reconcile benefits-related payroll deductions in coordination with HR/Benefits.
• Ensure timely and accurate payroll tax filings and remittances (federal, state, and local), including quarter-end and year-end processes (W-2s, etc.).
• Maintain compliance with multi-jurisdiction wage and hour regulations, including minimum wage, overtime, and final pay requirements.
• Reconcile payroll general ledger accounts and resolve variances each pay cycle and at month-end.
• Respond to payroll-related inquiries from employees and management, and serve as the point of contact for payroll audits (internal, external, and government).
• Maintain and improve payroll internal controls, process documentation, and standard operating procedures.

Accounts Receivable & Cash Receipts (Backup)

• Serve as backup for processing and applying daily cash receipts, including checks, ACH, and wire transfers.
• Assist with reconciling cash receipts to bank activity and the general ledger as needed.

Customer Invoicing (Backup)

• Provide backup coverage for preparing and issuing customer invoices in accordance with contracts and billing schedules.
• Support maintenance of customer billing records and audit inquiries as needed.

Collections (Backup)

• Provide backup support for monitoring accounts receivable aging and following up on past-due balances.
• Assist with customer communication regarding payment status and discrepancies as needed.

General Accounting & Support

• Assist with month-end close activities related to payroll, accounts receivable, and cash.
• Prepare account reconciliations and supporting schedules, with emphasis on payroll-related accounts.
• Support calculation of monthly sales commissions in coordination with payroll processing.
• Perform treasury functions including wire payment initiation and ACH payment upload, including payroll funding.
• Provide support for expense reimbursement processes.
• Maintain accurate records in compliance with internal controls and accounting policies.
• Collaborate with HR and internal departments to resolve payroll, billing, and payment issues.
• Perform other accounting or administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.
• 2–4 years of hands-on payroll processing experience required; multi-state payroll experience strongly preferred.
• Experience with payroll/HRIS systems ADP, Workdaypreferred.
• Exposure to accounts receivable, billing, or general accounting is a plus.
• Strong working knowledge of payroll regulations, wage and hour law, and payroll tax requirements.
• Strong attention to detail and high level of accuracy, particularly with payroll calculations and compliance deadlines.
• Proficiency with ERP systems and Microsoft Excel.
• Effective written and verbal communication skills, including the ability to handle sensitive employee payroll information with discretion.
• Ability to manage multiple priorities and meet strict, recurring deadlines.
• Professional approach when interacting with employees, management, and external agencies.

Salary: 75k