Payroll Specialist

Vaco; West Covina (CA); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Vaco by Highspring is hiring a Payroll Specialist to join our payroll team. You will handle high-volume, multi-state payroll from data entry and processing through reporting and auditing, serving as the first point of contact for employee payroll questions.

The role focuses on weekly and bi-weekly payroll across multiple states, with emphasis on California requirements. You will reconcile, audit, and ensure compliance with federal, state, and local wage laws while partnering with HR and Benefits

Competenze

• Experience in a high-volume payroll environment, preferably at a large or multi-location company.
• Experience with multi-state, weekly and bi-weekly payroll.
• Knowledge of California payroll and wage-and-hour rules.
• Basic understanding of payroll tax.

Mansioni

• Prepare and process full-cycle weekly and bi-weekly payroll across multiple states.
• Process salaries, pay rate changes, benefits, deductions, garnishments, taxes, terminations and final pay accurately and on time.
• Support California payroll requirements, including meal and rest break penalties and final pay.
• Reconcile payroll and check reports before submitting payroll for payment.
• Process off-cycle payments, manual checks and other special transactions.
• Research and resolve payroll discrepancies.
• Respond quickly and professionally to a high volume of employee email requests.
• Prepare, analyze and audit management and ad-hoc reports.
• Ensure compliance with federal, state and local payroll and wage and hour laws.
• Provide records and documentation for audits.
• Work with HR and Benefits to keep payroll data accurate.

Conoscenze

Payroll experience

Multi-state payroll

California payroll rules

Payroll tax

Formazione

Bachelor's or associate's degree

Strumenti

ADP Workforce Now

Descrizione del lavoro

A growing organization is hiring a Payroll Specialist to join its payroll team. You'll handle high-volume, multi-state payroll from data entry and processing through reporting and auditing. You'll also be the first point of contact for employee payroll questions.

What You'll Do

• Prepare and process full-cycle weekly and bi-weekly payroll across multiple states, with a focus on weekly store payroll
• Process salaries, pay rate changes, benefits, deductions, garnishments, taxes, terminations and final pay accurately and on time
• Support California payroll requirements, including meal and rest break penalties and final pay
• Reconcile payroll and check reports before submitting payroll for payment
• Process off-cycle payments, manual checks and other special transactions
• Research and resolve payroll discrepancies
• Respond quickly and professionally to a high volume of employee email requests
• Prepare, analyze and audit management and ad-hoc reports
• Ensure compliance with federal, state and local payroll and wage and hour laws
• Provide records and documentation for audits
• Work with HR and Benefits to keep payroll data accurate

What You Bring

• Payroll experience in a high-volume environment at a large or multi-location company
• Multi-state, weekly and bi-weekly payroll experience
• Knowledge of California payroll and wage and hour rules
• Basic understanding of payroll tax

Preferred

• ADP Workforce Now experience
• Restaurant or retail industry experience
• Bachelor's or associate's degree

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ('we,' 'our,' or 'Vaco by Highspring') are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).