Payroll Specialist

TOTE Resources LLC; Washington; Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401(k) with company match

Tuition reimbursement

Discretionary annual bonus

Job summary

TOTE Resources is seeking a detail-oriented Payroll Specialist to join our Tacoma, WA team on a full-time hybrid schedule (4 days in office / 1 day remote). You will manage accurate multi-state payroll, ensure regulatory compliance, and provide excellent employee support across business units.

Join a collaborative, mission-driven organization with benefits including comprehensive health, life, and disability coverage, 401(k) with match, tuition reimbursement, and holiday leave.

Qualifications

• 3+ years of payroll processing experience.
• High School diploma or equivalent.
• Strong knowledge of payroll laws and compliance requirements.
• Experience with HRIS and payroll systems.
• Intermediate Microsoft Office skills (Excel, Word, Outlook).
• Exceptional attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Proven ability to manage multiple priorities and deadlines.

Responsibilities

• Process accurate and timely multi-state payroll.
• Maintain payroll records, deductions, garnishments, and tax documentation.
• Audit and review employee timesheets for accuracy.
• Ensure compliance with federal, state, and local payroll regulations.
• Partner with HR, Accounting, and operational teams.
• Support payroll audits, reconciliations, and year-end processing.
• Respond to employee inquiries with professionalism and urgency.
• Drive process improvements and system enhancements.
• Maintain confidentiality of sensitive employee data.

Skills

Payroll processing

Attention to detail

Customer service

Communication

Multi-tasking

Problem solving

Education

High School diploma

Tools

HRIS and payroll systems

Microsoft Excel

Payroll software (ADP/Concur)

Job description

Job Description

Payroll Specialist

TOTE Resources | Tacoma, WA
Full-Time | Hybrid Schedule (4 Days In Office / 1 Day Remote)

Join a Team That Keeps Business Moving

TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Payroll Specialist to join our growing team in Tacoma, Washington. This is an exciting opportunity to become part of a collaborative, mission-driven organization supporting leaders in the maritime, logistics, terminals, and transportation industries.

In this role, you will play a key part in ensuring accurate and timely payroll processing, maintaining regulatory compliance, and delivering exceptional employee support across multiple business units.

At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience.

If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering high-quality, detail-driven work, we encourage you to apply.

What You'll Do

• Process accurate and timely multi-state payroll
• Maintain payroll records, deductions, garnishments, and tax documentation
• Audit and review employee timesheets for accuracy
• Ensure compliance with federal, state, and local payroll regulations
• Partner closely with HR, Accounting, and operational teams
• Support payroll audits, reconciliations, and year-end processing
• Respond to employee inquiries with professionalism and urgency
• Drive process improvements and system enhancements
• Maintain strict confidentiality of sensitive employee data

What We're Looking For

Required Qualifications

• 3+ years of payroll processing experience
• High School diploma or equivalent
• Strong knowledge of payroll laws and compliance requirements
• Experience with HRIS and payroll systems
• Intermediate Microsoft Office skills (Excel, Word, Outlook)
• Exceptional attention to detail and organizational skills
• Strong communication and customer service abilities
• Proven ability to manage multiple priorities and deadlines

Preferred Qualifications

• Experience with ADP or Concur
• Multi-state or multi-entity payroll experience
• Experience working with union and non-union labor

Compensation & Benefits

Compensation

The salary range is $50,000 to $65,000 annually, with an expected target salary of $60,000 to $62,000 per year. Compensation will be based on several factors including the candidate’s education, work experience, work location, and specific job duties.

Benefits

As part of the team, full-time employees will receive a comprehensive benefits package, which includes:

• Health, dental, and vision insurance
• Life insurance
• Short-term disability
• Employee Assistance Program (EAP)
• 401(k) with company match and discretionary funding
• Tuition reimbursement
• Supplemental parental leave
• Jury duty and bereavement leave

Time Off & Additional Benefits

• Minimum of 10 days' vacation annually
• 10 days sick leave
• 10 paid holidays + 1 floating holiday every 12 months
• Eligibility for an annual discretionary bonus (based on eligibility)

Why Join TOTE Resources?

We offer more than just a paycheck—we offer the opportunity to build a long-term, rewarding career with an industry-leading organization.

• Opportunities for career growth and development
• A collaborative and supportive team culture
• Hybrid work flexibility
• Stability within a well-established organization