Office Administrator

Durham School Services; Irvine (CA); On-site; USD 34,000 - 49,000; Full time

Job summary

Durham School Services is seeking an administrative assistant to support the CSC in Irvine, CA. The role involves daily data entry from time sheets, audits, and entering employee and billing information into our systems.

You will assist with Accounts Receivable, Payable and Payroll tasks while generating reports and maintaining orderly records. Qualifications include a High School diploma, strong Word/Excel/Outlook skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication abilities.
• Excellent organizational and time management skills.
• Proficient with Word, Excel and Outlook.

Responsibilities

• Facilitating and managing flow of information within the CSC.
• Entering data from time sheets daily and performing audits.
• Entering employee and billing information into systems.
• Completing Accounts Receivable, Accounts Payable and Payroll tasks.
• Generating reports as needed and maintaining filing systems.
• Ensuring compliance with company policies and safeguarding records.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Education

High School diploma

Tools

Word

Excel

Outlook

Job description

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America.

Responsibilities

• Effectively facilitating and managing the flow of information within the CSC
• Entering data from time sheets on a daily basis
• Performing daily audits and entering corrections
• Entering employee and billing information into various computer systems/applications
• Completing Accounts Receivable, Accounts Payable and Payroll Tasks
• Generating reports as needed
• Encouraging compliance with company policies and procedures
• Maintaining accurate, orderly and up to date filing systems for all administrative records
• Maintaining security of all files and records
• Performing various administrative tasks
• Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager
• Other duties as assigned

Company name is: Durham School Services

$30.00/hr

Qualifications

• High School graduate or equivalent
• Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
• Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
• Basic clerical and math skills
• Excellent oral and written communication skills with excellent interpersonal skills
• Computer literacy, preferably in word processing and spreadsheets,
• Excellent oral communication skills to respond and present professionally to callers and visitors.
• Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department.
• Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources.

Summit School Services has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Summit School Services is committed to promoting the protection and safeguarding of all children and passengers.

We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual.

Additionally, employees are able to enroll in a retirement savings plan.

At Summit School Services our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Summit School Services LLC’s independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer.

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.