Payroll Specialist

Socket.dev; Warminster Township (Bucks County); On-site; USD 70,000 - 95,000; Full time

Job summary

Socket.dev is seeking a Payroll & Accounting Specialist in the United States. The role processes multi-state payroll through Rippling and supports core accounting tasks across AR/AP, project accounting, and reconciliations.

The position requires accuracy, confidentiality, and the ability to collaborate with Accounting, HR, Operations, and divisional teams in a fast-paced environment.

Qualifications

• 5+ years of direct payroll processing experience, multi-state preferred.
• Experience with Rippling or a comparable payroll/HRIS platform.
• Strong attention to detail and accuracy.
• Ability to manage deadlines and multiple priorities.
• Confidentiality and cross-functional collaboration.

Responsibilities

• Process regular and off-cycle payroll through Rippling accurately and on time.
• Audit payroll data, including hours, PTO, overtime, deductions and adjustments.
• Support accounts receivable, accounts payable, project accounting, and reporting.
• Prepare ad hoc reports, reconciliations, and analysis for management.
• Maintain confidential payroll and financial data and meet payroll deadlines.

Skills

Payroll processing

Rippling

HRIS experience

Excel

Attention to detail

Time management

Cross-functional collaboration

Education

High school diploma or equivalent

5+ years payroll processing experience

Tools

Rippling

Excel

Outlook

Word

PowerPoint

Job description

General Summary of Position

The Payroll & Accounting Specialist is responsible for processing accurate and timely multi-state payroll through Rippling while supporting key accounting functions within the accounting department. This role ensures payroll data, employee deductions, earnings, tax information, and related records are maintained accurately and in compliance with company policies and applicable federal, state, and local requirements.

In addition to payroll processing, this position provides support across accounts receivable, accounts payable, project accounting, reconciliations, reporting, and other accounting-related activities. The role requires strong attention to detail, sound judgment, confidentiality, and the ability to work cross-functionally with Accounting, HR, Operations, and divisional teams.

Essential Functions and Responsibilities

Payroll Administration:

• Process regular and off-cycle payroll accurately and timely through Rippling.
• Review, audit, and validate payroll data, including hours worked, paid time off, overtime, commissions, bonuses, earnings, deductions, and adjustments.
• Process voluntary and involuntary deductions, including benefit deductions, retirement plan deductions, garnishments, levies, and other payroll-related withholdings.
• Review payroll reports prior to submission to identify discrepancies, errors, or unusual activity.
• Research and resolve payroll discrepancies in partnership with HR, managers, employees, and the payroll provider as needed.
• Monitor payroll communications and respond to employee and manager payroll questions in a timely, professional, and confidential manner.
• Support payroll tax, wage reporting, unemployment, and year-end payroll activities, including W-2 review and related audit support.
• Maintain knowledge of applicable payroll regulations, wage and hour requirements, company pay policies, and payroll best practices.
• Assist managers and employees with payroll-related system processes, including timekeeping, approvals, and payroll deadlines.

Accounting Support

• Provide support for general accounting activities.
• Support project accounting activities, including reviewing project-related transactions, identifying discrepancies, and assisting with follow-up and resolution.
• Assist with accounts receivable and accounts payable processes as needed.
• Review and research accounting transactions to ensure proper classification, coding, and documentation.
• Prepare ad hoc reports, reconciliations, schedules, and analysis for Accounting, Finance, HR, Operations, and management.
• Identify opportunities to improve payroll and accounting processes, controls, reporting, and documentation.
• Maintain accurate records and ensure sensitive payroll, employee, financial, and customer information is handled confidentially.
• Perform other accounting, payroll, and administrative duties as assigned.

QUALIFICATIONS – Knowledge, Skills & Abilities

Education

High school diploma or equivalent required

Licenses/Certifications

None required

Years of Experience

5+ years of direct payroll processing experience, including multi-state payroll experience

Required Skills & Abilities

• Strong knowledge of payroll processing practices, procedures, and controls
• Experience with Rippling highly preferred; experience with a comparable payroll or HRIS platform required
• Advanced proficiency in Microsoft Office, particularly Excel, as well as Outlook, Word, and PowerPoint
• Exceptional attention to detail with a strong commitment to accuracy
• Strong organizational, analytical, and problem-solving skills
• Ability to manage payroll deadlines and multiple priorities in a fast-paced environment.
• Experience supporting accounting processes, including account reconciliations, accounts receivable, accounts payable, and/or project accounting.

Travel Requirements

N/A

Other Requirements

Ability to maintain a high level of confidentiality when handling employee payroll and financial information

ACKNOWLEDGEMENT

Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.

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