Payroll Specialist

Nicely Co.; Tulsa (OK); On-site; USD 50,000 - 75,000; Full time

Job summary

Nicely Co. is seeking a Payroll Specialist to strengthen financial planning, accurate records, controls, reporting, cash stewardship, and decision support.

This role partners across functions in an early-stage company, turning priorities into clear, dependable work and building scalable processes. The successful candidate will own day-to-day payroll-related activities, implement lightweight workflows, maintain documentation, and communicate tradeoffs with sound judgment and autonomy as the

Qualifications

• Experience in financial planning, recordkeeping, controls and reporting.
• Ability to translate priorities into plans and measurable outcomes.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work and document decisions.
• Experience working in an early-stage environment preferred.

Responsibilities

• Own day-to-day work across financial planning, accurate records, controls, reporting, cash stewardship, and decision support.
• Translate priorities of the Payroll Specialist role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Financial planning

Accurate records

Controls

Reporting

Cash stewardship

Decision support

Communication

Education

Relevant education/certification

Tools

Accounting tools

Job description

Payroll Specialist

Help build Nicely Co.'s financial planning, accurate records, controls, reporting, cash stewardship, and decision support as Payroll Specialist, with meaningful ownership in an early-stage company.

Position overview

Nicely Co. is seeking a Payroll Specialist to strengthen financial planning, accurate records, controls, reporting, cash stewardship, and decision support. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.Nicely Co. is an early-stage company, so this position will help create the processes and internal systems behind the work, not merely inherit a mature playbook. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.Responsibilities may evolve as the company grows. This is an opportunity to influence how the Finance & Accounting function develops, establish useful standards, and leave behind systems that scale responsibly.

Responsibilities

• Own day-to-day work across financial planning, accurate records, controls, reporting, cash stewardship, and decision support.
• Translate the priorities of the Payroll Specialist role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Qualifications

• Demonstrated capability relevant to financial planning, accurate records, controls, reporting, cash stewardship, and decision support.
• Judgment and ownership appropriate for the Payroll Specialist scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.

Preferred qualifications

• Experience with modern methods and tools used in Finance & Accounting.
• Experience in a startup, small business, or other resource-conscious environment.
• Evidence of improving a workflow, standard, product, service, or measurable outcome.
• Relevant education, certification, portfolio, or equivalent practical experience.
• Flexible work arrangements where applicable.
• Opportunity to help build an early-stage company.
• Direct impact on company growth and operating quality.
• Cross-functional collaboration and professional development opportunities.
• Significant ownership over assigned responsibilities.
• Opportunity for responsibilities to expand as the company grows.