Payroll Specialist

C.H. Guenther; San Antonio (TX); On-site; USD 60,512,000 - 97,597,000; Full time

Benefits offered by this job

Health and disability insurance

Retirement savings options

Flexible spending accounts

Educational assistance

Parental leave

Paid time off

Job summary

C.H. Guenther in Texas is seeking a Payroll Specialist to manage multi-state payrolls, adjustments, incentives, and reconciliations, partnering with HR, Finance, Benefits and leadership to ensure compliance and data integrity.

This role emphasizes process improvement, audit readiness, and cross-functional collaboration, with a 2–3 year payroll background and strong Excel skills; CPP preferred. Salary ranges between $21.08 and $34.03 per hour, plus comprehensive benefits.

Qualifications

• 2-3 years of multi-state payroll experience.
• Experience processing payroll adjustments, bonuses, incentives, and special payments.
• Knowledge of payroll taxes, garnishments, and benefit administration.
• Advanced Excel and Workday Payroll experience.
• Strong analytical and problem-solving skills.
• Ability to handle confidential information with discretion.
• Excellent customer service and communication skills.
• Ability to prioritize deadlines in a fast-paced environment.
• Ability to collaborate across Payroll, HR, Finance, Benefits, and business functions.

Responsibilities

• Process weekly and biweekly multi-state payrolls accurately and within deadlines.
• Review and process payroll adjustments, off-cycle payments, and special payroll transactions.
• Process incentive and compensation payments, including bonuses and long-term incentive transactions.
• Prepare checks, ACH payments and obtain bank confirmations.
• Audit payroll results for accuracy of earnings, deductions, taxes, garnishments, and benefit withholdings.
• Maintain employee payroll records and respond to payroll inquiries from employees and managers.
• Generate payroll reports and provide analysis to internal partners and leadership.
• Identify opportunities to improve payroll processes, controls, and efficiencies.
• Cross-train and provide support across all payroll functions to ensure business continuity.

Skills

Advanced Excel

Workday Payroll

Timekeeping systems

Payroll taxes & benefits

Analytical skills

Discretion & confidentiality

Customer service

Relationship building

Education

High School Diploma

Associate/Bachelor degree in Accounting, Finance, or related field

CPP certification

Job description

The Payroll Specialist is responsible for accurate and timely processing of multi-state payrolls, payroll adjustments, incentive and special payments, payroll reconciliations, and employee support. This position partners closely with HR, Finance, Benefits, and business leaders to ensure payroll compliance, data integrity, and exceptional customer service. The Payroll Specialist supports payroll operations through continuous process improvement, audit readiness, and cross-functional collaboration.

Essential Duties And Responsibilities

• Process weekly and biweekly multi-state payrolls accurately and within established deadlines.
• Review and process payroll adjustments, off-cycle payments, and special payroll transactions.
• Process incentive and compensation payments, including bonus and long-term incentive related transactions when assigned.
• Prepare checks, ACH payments and obtain bank confirmations
• Audit payroll results to ensure accuracy of earnings, deductions, taxes, garnishments, and benefit withholdings.
• Maintain employee payroll records, including direct deposits, tax elections, miscellaneous deductions, and garnishments.
• Respond to payroll inquiries from employees, managers, HR Business Partners, and other stakeholders.
• Generate payroll reports and provide analysis to internal business partners and leadership.
• Identify opportunities to improve payroll processes, controls, and efficiencies.
• Assist with payroll audits, special projects, system testing, and payroll implementations as needed.
• Cross-train and provide support across all payroll functions to ensure business continuity.

Minimum Qualifications

Education

• High School Diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Certified Payroll Professional (CPP) preferred.

Experience

• Minimum 2-3 years of multi-state payroll experience.
• Experience processing payroll adjustments, bonuses, incentives, and special payments preferred.Experience supporting audits and compliance activities preferred.

Knowledge, Skills And Abilities

• Advanced Excel skills including lookups, pivot tables, and data analysis.
• Experience with Workday Payroll preferred.
• Experience with timekeeping systems and payroll integrations preferred.
• Knowledge of payroll taxes, garnishments, and benefit administration.
• Strong analytical and problem-solving skills.
• Ability to manage confidential information with discretion.
• Excellent customer service and communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Ability to build productive relationships across Payroll, HR, Finance, Benefits, and business functions.

Success Factors

• Delivers accurate payroll processing with minimal rework.
• Demonstrates strong ownership of payroll issues through resolution.
• Provides timely, professional support to employees and business partners.
• Supports continuous improvement and automation initiatives.
• Contributes to a collaborative, service-oriented payroll team.

Supervisory Responsibilities

• N/A

Working Conditions And Physical Effort

• Moderate physical effort required such as standing, sitting, and walking in and around the office; the ability to lift up to 50 pounds; reaching, climbing, and kneeling as needed; utilizing fine dexterity, the ability to see, hear, and communicate with associates as well as others by utilizing professional etiquette.
• Personal protective equipment, as defined by C.H. Guenther & Son, will be provided.

Expectations

• Will demonstrate, promote and exemplify the Company’s Core Values.

About

At C.H. Guenther, we value transparency in compensation. By providing the salary range for this role, we aim to promote fairness and help candidates make informed choices about their career.

$21.08 - $34.03

Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

C.H. Guenther & Son will never offer or pay a wage or salary that is not compliant with applicable local, state, or federal pay laws, including minimum salary thresholds.

We also offer a variety of benefits, including health and disability insurance, retirement savings options, flexible spending accounts, employee assistance programs, educational assistance, parental leave, paid time off, and company-paid holidays.

• health and disability insurance
• retirement savings options
• flexible spending accounts
• employee assistance programs
• educational assistance
• parental leave
• paid time off
• company-paid holidays

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

Click here for more information regarding E-verify.

AA/EEO/Drug-Free Employer