Payroll Specialist

Ambassador Resources; Saddle Brook (NJ); On-site; USD 52,000 - 72,000; Full time

Job summary

Ambassador Resources is seeking a Payroll Support professional to assist in processing and validating payroll for US and Canada populations. You will collaborate with HR and Accounting to gather inputs, answer employee questions, and ensure timely, accurate payroll for multiple locations.

The role involves coordinating with a third-party provider, reviewing reports, maintaining records, and helping with audits and compliance.

Responsibilities

• Support payroll activities in US and Canada populations, including country-specific inputs and employee questions.
• Assist payroll team, employees, and managers with payroll questions related to pay, deductions, taxes, direct deposits, garnishments, and timekeeping.
• Help prepare, compile, review, and organize payroll data for submission to the third-party provider according to calendars and deadlines.
• Assist researching payroll issues, data discrepancies, off-cycle payments, tax questions, and processing exceptions.
• Review pre- and post-payroll reports from the vendor to validate accuracy, completeness, reasonableness, and policy compliance.
• Maintain payroll files, including registers, support documentation, vendor reports, tax information, audit materials, and records.
• Support time and attendance administration, including timesheets, missed punches, schedule exceptions, approvals, and questions from employees or managers.
• Collaborate with HR, Benefits, Accounting, and field locations to ensure payroll inputs are gathered and ready for timely processing.
• Assist with payroll reconciliations, including deductions, earnings, taxes, garnishments, GL postings, funding requests, and year-end wage activity.
• Assist with garnishment processing, including gathering documentation, coordinating with the provider, and maintaining related records.
• Support payroll-related controls by following up on exceptions, approvals, missing information, and open items for accurate processing.
• Help employees and managers navigate payroll and timekeeping systems, including basic troubleshooting and process guidance.
• Assist with audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.
• Support ad-hoc payroll, reporting, analysis, and process improvement work to support Finance, HR, and business operations.

Job description

Job Description

Job Description

§ Support payroll activities primarily in US and Canada populations, including assisting with country-specific payroll inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.

§ Assist payroll team, employees, and managers payroll questions, including inquiries related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.

§ Assist with preparing, compiling, reviewing, and organizing payroll-related information for submission to the third-party payroll provider in accordance with established payroll calendars and deadlines.

§ Assist researching payroll issues, data discrepancies, off-cycle payment needs, tax questions, and processing exceptions.

§ Assist with reviewing pre- and post-payroll reports provided by the payroll vendor to support validation of accuracy, completeness, reasonableness, and compliance with Company policies and applicable requirements.

§ Assist with maintaining payroll files, including payroll registers, employee support documentation, vendor reports, tax-related information, audit support, and other required records.

§ Support time and attendance administration, including assistance with timesheets, missed punches, schedule exceptions, approvals, and employee or manager questions related to timekeeping.

§ Work with HR, Benefits, Accounting, and field locations to help ensure payroll inputs are gathered, complete, and available for timely processing.

§ Assist with payroll reconciliations, including benefit deductions, earnings, taxes, garnishments, general ledger postings, funding requests, and quarterly or year-end wage and tax activity.

§ Assist with garnishment processing, including gathering required documentation, coordinating with the payroll provider, supporting employee questions, and maintaining related payroll records.

§ Assist with payroll-related controls by following up on exceptions, approvals, missing information, and open items to support accurate and timely payroll processing.

§ Assist employees and managers with navigation of payroll and timekeeping systems, including basic troubleshooting, process guidance, and escalation of system issues as needed.

§ Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.

§ Assist with ad-hoc payroll, reporting, analysis, and process improvement work as needed to support Finance, HR, and business operations.

Company Description

Global Services company