Payroll Specialist

Agility Robotics; Pittsburgh (Allegheny County); Hybrid; USD 58,000 - 91,000; Full time

Benefits offered by this job

401(k) Plan with company match

Equity/stock options

Company-paid medical, dental, vision

Benefits from day one

Relocation assistance

Annual discretionary bonus

Well-being and tuition programs

Job summary

Agility Robotics is seeking a Payroll Specialist to manage biweekly payroll processing, data validation, relocation processing, and RSU payroll in a fast-growing environment.

You will collaborate with People Operations, Accounting, and employees to resolve questions, ensure compliance with wage laws, audits, and annual reporting. Hybrid role out of Pittsburgh or Fremont with strong confidentiality and accuracy requirements.

Qualifications

• 2-4 years of progressive payroll experience.
• Experience processing biweekly payroll in a fast-paced, high growth environment.
• Experience with multi-state payroll.
• Experience with payroll data validation, adjustments, and troubleshooting.
• Experience with payroll taxes, tax notices, or payroll compliance preferred.
• Experience with equity/RSU payroll processing is a plus.
• Experience working with payroll systems and HRIS platforms.

Responsibilities

• Process biweekly payroll accurately and on schedule.
• Validate payroll data, including hours worked, earnings, deductions, and payroll adjustments.
• Ensure compliance with federal, state, and local wage and hour laws, garnishments and other mandates.
• Respond to tax notices and coordinate resolutions with agencies as needed.
• Review payroll inputs for accuracy and completeness and identify potential issues prior to payroll submission.
• Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements.
• Research and resolve payroll discrepancies and employee questions in a timely manner.
• Partner with People Operations on miscellaneous payroll-related requests, questions, and issue resolution.
• Monitor automated payroll tax remittance for issues, research and resolve issues as necessary.
• Support payroll-related compliance requirements and ensure payroll activities are completed accurately and within required deadlines.

Skills

Biweekly payroll

Payroll data validation

Multi-state payroll

Excel/Google Sheets

Tax notices handling

Tools

HRIS platforms

Job description

Agility's commercially deployed humanoids operate alongside teams in warehouses, manufacturing facilities, and distribution centers - tackling physically demanding and repetitive tasks while enabling workers to focus on higher-value work. With industry-leading safety standards and years of proven deployment data, we're pioneering a new era of automation that enhances human potential.

About The Role

The Payroll Specialist is responsible for the accurate, timely, and compliant execution of payroll-related activities, including biweekly payroll processing, payroll data validation, employee support, tax notice resolution, relocation processing, and future RSU payroll processing.

This role requires a high level of attention to detail, a strong sense of urgency, and the ability to independently manage multiple priorities and deadlines. The Payroll Specialist will collaborate closely with People Operations, Accounting, employees, and other internal partners to research and resolve payroll questions and discrepancies and ensure a positive employee experience.

The role will also support payroll-related audits, nondiscrimination testing, annual reporting requirements, and process improvement initiatives as needed.

About The Work

Payroll Processing & Compliance

• Process biweekly payroll accurately and on schedule
• Validate payroll data, including hours worked, earnings, deductions, and payroll adjustments
• Ensure compliance with federal, state, and local wage and hour laws, garnishments and other mandates
• Respond to tax notices and coordinate resolutions with agencies as needed
• Review payroll inputs for accuracy and completeness and identify potential issues prior to payroll submission
• Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements
• Research and resolve payroll discrepancies and employee questions in a timely manner
• Partner with People Operations on miscellaneous payroll-related requests, questions, and issue resolution
• Monitor automated payroll tax remittance for issues, research and resolve issues as necessary
• Support payroll-related compliance requirements and ensure payroll activities are completed accurately and within required deadlines

Relocation & Special Payroll Processing

• Review and process employee relocation-related payroll items
• Validate relocation information and supporting documentation for payroll processing
• Research and resolve relocation payroll questions or discrepancies in partnership with relevant internal teams
• Support special payroll calculations and adjustments as needed

Payroll Taxes & Tax Notices

• Research payroll tax notices and determine appropriate resolution or escalation
• Coordinate with internal teams and external tax partners as needed to resolve tax-related issues
• Monitor payroll tax-related items for accuracy and timely resolution
• Support payroll tax compliance activities and annual reporting requirements

RSU Payroll Processing

• Support the payroll processing of Restricted Stock Units (RSUs)
• Additional details, requirements, and processing frequency to be determined

Audits & Reporting

• Assist with payroll audits and requests for supporting documentation
• Support nondiscrimination testing and annual reporting requirements
• Assist with year-end payroll activities and related reporting as needed
• Research and provide payroll data and documentation for internal and external stakeholders

Cross-Functional Support & Process Improvement

• Collaborate with People Operations, Accounting, employees, and external partners to resolve payroll-related questions and issues
• Communicate payroll information clearly and professionally while maintaining confidentiality
• Identify opportunities to improve payroll processes, controls, and efficiency
• Support special projects and other payroll-related initiatives as needed
• Maintain a high level of confidentiality when handling employee compensation and other sensitive information

Education & Experience

• 2-4 years of progressive payroll experience
• Experience processing biweekly payroll in a fast-paced, high growth environment
• Experience with multi-state payroll
• Experience with payroll data validation, adjustments, and troubleshooting
• Experience with payroll taxes, tax notices, or payroll compliance preferred
• Experience with equity/RSU payroll processing is a plus
• Experience working with payroll systems and HRIS platforms

Knowledge, Skills, & Abilities

• High sense of urgency and strong ability to meet time-sensitive deadlines
• Exceptional attention to detail and commitment to accuracy
• Strong communicator and collaborative partner
• Ability to independently research issues, identify and recommend solutions, and follow through to resolution
• Moderate to strong proficiency in Excel and/or Google Sheets
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and work autonomously
• Ability to handle confidential employee and payroll information with discretion
• Strong organizational skills and ability to maintain accurate documentation
• Comfortable working in a fast-paced, evolving environment
• Ability to collaborate effectively across People Operations, Accounting, and other internal teams

This a hybrid position based out of one of our Pittsburgh, or Fremont offices.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: market location, job-related knowledge, skills, and experience. This range may change based on geographical location and may be modified in the future.

Anticipated Salary Range

$58,000 - $91,000 USD

In addition to base pay, our competitive total rewards package consists of the following for full-time employees:

• 401(k) Plan:Includes a 6% company match.
• Equity:Company stock options.
• Insurance Coverage:100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
• Benefit Start Date:Eligible for benefits on your first day of employment.
• Well-Being Support:Employee Assistance Program (EAP).
• Time Off:
  • Exempt Employees:Flexible, unlimited PTO and 12 company holidays, including a winter shutdown.
  • Non-Exempt Employees:10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
• On-Site Perks:Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
• Parental Leave:Generous paid parental leave programs.
• Work Environment:A culture that supports flexible work arrangements.
• Growth Opportunities:Professional development and tuition reimbursement programs.
• Relocation Assistance:Provided for eligible roles.
• Annual Discretionary Bonus: Provided for eligible roles.

All of our roles are U.S.-based. Applicants must have current authorization to work in the United States.

Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment.