AP Associate

Agility Robotics; Pittsburgh (Allegheny County); Hybrid; USD 48,000 - 74,000; Full time

Benefits offered by this job

401(k) plan with 6% match

Equity stock options

Company-paid medical/dental/vision

Benefits start day one

Employee Assistance Program

Unlimited PTO and holidays (exempt)

Job summary

Agility Robotics is hiring an Accounts Payable Accountant to ensure accurate invoicing and payments within our procure-to-pay process. You’ll strengthen supplier relationships and resolve issues related to POs, receipts and approvals while supporting automation and ERP enhancements.

In a fast-paced, GAAP-compliant environment, you’ll manage PO and non-PO invoices, code to GL accounts, and coordinate cross-functionally with Procurement and Finance to ensure timely accruals and reporting.

Qualifications

• Associate degree in Accounting with 2+ years of AP experience.
• Understanding of GAAP, month-end close, accruals, and reconciliations.
• Ability to learn systems and handle multiple priorities with attention to detail.

Responsibilities

• Monitor AP inbox and maintain <=1 day lag.
• Process supplier invoices with 3-way matching (PO, receipts, invoice).
• Code non-PO invoices to correct GL accounts and ensure approvals.
• Maintain supplier relationships and respond to inquiries promptly.
• Collaborate with Procurement, Supply Chain and other teams to resolve issues.
• Prepare monthly/quarterly/annual AP accruals and ensure period recognition.
• Support travel, expense, and corporate card programs and policy compliance.
• Assist with audits and testing of accounts payable controls.
• Participate in system improvements and ERP enhancements.

Skills

Accounts Payable

Excel/Sheets

Education

Associate degree in Accounting

Tools

MISys

Precoro

NetSuite

Job description

Agility's commercially deployed humanoids operate alongside teams in warehouses, manufacturing facilities, and distribution centers—tackling physically demanding and repetitive tasks while enabling workers to focus on higher-value work. With industry-leading safety standards and years of proven deployment data, we're pioneering a new era of automation that enhances human potential.

About The Role

The Accounts Payable Accountant plays an integral role in our procure-to-pay process. By ensuring invoices and payments are processed accurately and efficiently, this role directly impacts and strengthens our critical supplier relationships. By proactively resolving issues related to purchase orders, receipts, approvals, and payments, this role will be instrumental in supporting Agility's brightest minds doing what they do best - research, develop, and build robots.

About The Work

• Monitor the AP inbox, ensuring the inbox is kept to a manageable amount of unread emails (<= 1 day lag)
• Review and process supplier invoices by validating purchase orders, receiving documentation, and invoice (3 way match) in MISys, Precoro, or NetSuite
• Review, verify, and code non-PO vendor invoices using the correct general ledger account
• Ensure all non-PO invoices receive the correct approval according to company approval hierarchy and spend limits
• Maintain strong supplier relationships by responding to vendor inquiries, resolving billing issues, obtaining payment and remittance information, and ensuring timely resolution of outstanding items
• Partner cross functionally with Procurement, Supply Chain and other teams to resolve discrepancies with POs, invoices, receipts and other miscellaneous issues
• Support preparation of monthly, quarterly, and annual accounts payable accruals by analyzing unprocessed invoices and ensuring expenses are recognized in the appropriate reporting period
• Identify opportunities to improve accounts payable processes, controls, and system capabilities while supporting automation initiatives and ERP enhancements
• Administer and support the company's travel, expense, and corporate card programs, providing employee guidance while monitoring spend and activity for policy compliance, identifying trends or exceptions, and partnering with employees and managers to address non-compliant activity and reinforce accountability
• Collaborate across Finance, Procurement, and Operations to strengthen processes such as procure-to-pay, identify efficiencies, and support compliance with GAAP, internal controls and company policies
• Support internal and external audit requests by preparing documentation, explaining processes, and assisting with testing of accounts payable controls
• Participate in special projects, system implementations, and other accounting initiatives as assigned

About You

• Associate degree in Accounting and/or 2+ years of progressive accounts payable experience in a complex, fast-paced organization
• Basic understanding of GAAP, month-end close, accruals, expense recognition and account reconciliations
• Thrives in a fast-paced, evolving environment, effectively managing multiple priorities and shifting deadlines while maintaining organization, impeccable attention to detail, and a high level of execution
• Demonstrated ability to quickly learn and adapt to new systems, software, and processes, using available resources and critical thinking to execute your work effectively
• Moderate to Advanced Microsoft Excel/Google Sheets skills

Bonus

• Experience with Bill.com, Precoro, Navan, and/or Netsuite a plus
• Experience in AP in a tech and/or manufacturing company
• Experience operating within a SOX-compliant control environment
• Experience supporting external financial statement audits

Location

• This is a hybrid position based out of our Pittsburgh, PA office.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: job-related knowledge, skills, and experience. Agility Robotics is a multi-state employer and this salary range may not reflect positions who work in other locations. These ranges may be modified in the future.

Anticipated Base Salary Range

$48,000—$74,000 USD

In addition to base pay, our competitive total rewards package consists of the following for full-time employees:

• 401(k) Plan: Includes a 6% company match.
• Equity: Company stock options.
• Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
• Benefit Start Date: Eligible for benefits on your first day of employment.
• Well-Being Support: Employee Assistance Program (EAP).
• Time Off:
  • Exempt Employees: Flexible, unlimited PTO and 12 company holidays, including a winter shutdown.
  • Non-Exempt Employees: 10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
• On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
• Parental Leave: Generous paid parental leave programs.
• Work Environment: A culture that supports flexible work arrangements.
• Growth Opportunities: Professional development and tuition reimbursement programs.
• Relocation Assistance: Provided for eligible roles.
• Annual Discretionary Bonus: Provided for eligible roles.

All of our roles are U.S.-based. Applicants must have current authorization to work in the United States.

Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment.