Payroll Specialist

Familylinks; Pittsburgh (Allegheny County); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Low-cost medical insurance

Dental and vision insurance

Generous PTO

Paid Holidays and Training

Employee Recognition Program

Employee Referral Program

Tuition Reimbursement and Loan Forgiv­

403(b) Retirement Plan with Employer M

Job summary

Familylinks in Pittsburgh seeks a Payroll Specialist/Staff Accountant to manage accurate and timely payroll, maintain records, reconcile accounts, and assist with payroll inquiries. You will collaborate with HR and Finance to support payroll operations, reporting, audits, and process improvements, while also assisting with accounts payable and general accounting tasks.

The Compensation: $53,000-$58,000 annually.

Qualifications

• High school diploma or equivalent with four years of payroll experience.
• Two years' experience with electronic timekeeping systems in companies with at least 100 employees.
• Associate's degree in business, accounting, or related field preferred.

Responsibilities

• Process payroll accurately and on time, ensuring compliance with laws and regulations.
• Reconcile payroll-related accounts and prepare payroll reports.
• Respond to employee payroll inquiries in a timely and professional manner.

Skills

Payroll processing

Education

High School diploma or equivalent

Associate's degree in business or accounting

Tools

Excel

Timekeeping systems

HRIS

Job description

• Opportunity for low to no cost medical insurance
• Free Dental/Vision Insurance
• Generous PTO
• Paid Holidays, Clearances, and Training
• Employee Recognition Program
• Employee Referral Program
• Tuition Reimbursement and Eligibility for Student Loan Forgiveness
• Optional 403(b) Retirement Plan w/ Employer Match

Position Summary:The Payroll Specialist/Staff Accountant is responsible for the accurate and timely processing of payroll, ensuring compliance with applicable laws and regulations, maintaining payroll records, reconciling payroll accounts, and serving as a key resource for payroll-related inquiries. This role partners closely with HR and Finance to support payroll operations, reporting, audits, and continuous process improvements. This role also assists with other general accounting functions such as assisting with Accounts Payable processing and general accounting tasks.

Compensation: $53,000-$58,000 annually

Job specific assignments

• Compiles payroll data such as hours worked, taxes, insurance payments, wage attachments, any type of benefit or voluntary benefit deductions from the electronic timekeeping system and other records.
• Review and validate wages computed for raises, promotions, etc. and corrects errors to ensure accuracy of payroll.
• Review and validate changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to reconcile automated payroll records.
• Process off-cycle payroll, special payment and final paychecks as required.
• Reviews payroll preprocessing report for accuracy and transmit payroll once approved by CFO or Director of Finance.
• Answers employee inquiries regarding payroll, wage attachments, taxes, etc. in a timely, professional, and courteous manner.
• Reconciles the health, life, dental, retirement, vision, disability, and voluntary benefits bills in conjunction with human resources benefit manager.
• Ensure compliance with federal, state, and local wage and tax regulations. Manage payroll tax withholdings, filings, deposits, and year end reporting requirements.
• Ensure required annual and quarterly tax documents are prepared and distributed accurately and timely.
• Reviews expenses to be recorded by department to ensure accurate expense reporting in accounting records.
• Completes wage history forms for employment and mortgage verifications and other governmental agency request forms.
• Reconciles assigned general ledger accounts.
• Assist in the preparation of the budget to assist with obtaining current wage information and assist with running reports as needed.
• Supports the Director of Finance in the preparation of the external reports to the funding agencies.
• Works directly with the payroll processing company to manage system updates and access impact to the agency. Works with IT department and vendor to address system issues as needed.
• Attend all meetings, supervisions and training as required.
• Support the annual financial audit and 403B audit with members of Finance and HR teams to ensure proper reporting of audit documentation and assist with resolution of issues identified during audit process.
• Monitor legislative changes and payroll-related compliance updates.
• Support HRIS implementation processes as primary payroll subject matter expert. Support payroll upgrades, testing, and process improvements as part of this process and on an ongoing basis.
• Educate employees on payroll policies and procedures as needed.
• Preform all payroll functions as outlined above for affiliate organizations.
• Support Accounts Payable process/corporate card expense management or other general accounting tasks as needed.

General Assignments

'Record time and attendance via HRIS and Timekeeping system.

'Attend meetings/training as requested/required.

'Model the organizations mission and values.

'Other duties as assigned.

'Adhere to laws, regulations, and internal control policies and procedures, including those related to maintaining client confidentiality such as HIPPA.

Education & Qualifications

Required: A High School diploma or equivalent plus four years of payroll experience, including a minimum of 2 years' experience with electronic timekeeping systems in companies with at least 100 employees. Proficient computer skills in the Microsoft Office Suite with a focus on Excel.

An associate's degree in business, Accounting, or related field plus 2 years' experience using electronic timekeeping systems in companies with at least 300 employees is preferred.

The Payroll Specialist/Staff Accountant must be able to manage confidential information, process bi-weekly payroll accurately and on time and possess time management skills. The Payroll Specialist/Staff Accountant must have strong computer skills along with the ability to communicate well with managers and all levels of employees. The Payroll Specialist/Staff Accountant must possess a high degree of organizational skills and multi-tasking abilities, including the aptitude to prioritize multiple functions and tasks and attention to details along with professional demeanor.

The Payroll Specialist/Staff Accountant must support the organization's mission along with sensitivity of cultural and workplace harmony.

Required Training

All required training will be provided upon hire. Training will be provided by Familylinks, and/or another approved provider.

Familylinks takes pride in its status as an Equal Opportunity Employer. Our policies, applicable to both current team members and prospective candidates, prohibit discrimination based on race, color, religious creed, disability, ancestry, national origin, age, sex assigned at birth, sexual orientation, transgender identity, gender transition, gender identity, gender expression, military or veteran status.