Payroll Specialist

IPG Photonics; Oxford (MA); On-site; USD 64,696,000 - 82,638,000; Full time

Benefits offered by this job

Health insurance effective DAY ONE

Paid vacation time

Paid sick time

12 holidays per year

Annual discretionary bonus or salest{

Job summary

IPG Photonics is seeking an experienced payroll/accounting professional to manage bi-weekly payroll for approximately 150 employees and perform critical accounting duties. The role emphasizes accuracy in payroll processing, reconciliations, and financial reporting.

The candidate will handle off-cycle payroll items, travel and expense reimbursements, and accounts receivable support while maintaining compliance with company policies and deadlines.

Qualifications

• BS degree in Accounting or equivalent combination of education and experience.
• 3+ years of experience in a similar accounting or payroll role.
• Experience with payroll processing, time and attendance systems, timecards, payroll registers, and file maintenance.
• Strong analytical skills with the ability to interpret and reconcile financial data.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Process bi-weekly payroll for approximately 150 employees, including timecard review, pay-rate changes, payroll registers, and issuing checks and direct deposits.
• Handle occasional off-cycle payroll items such as equity vesting, bonuses, and other one-time adjustments.
• Prepare monthly, quarterly, and year-end account reconciliations.
• Prepare journal entries as needed.
• Conduct regularly scheduled and ad-hoc financial analysis and reporting.
• Support accounts receivable functions, including check deposits, assisting with bank deposits, processing customer credit cards and retrieving customer invoices.
• Process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement.
• Perform additional accounting duties as assigned.
• Adhere to company policies and strict processing deadlines

Skills

Payroll processing

Time & attendance

Financial analysis

Accounts receivable

Expense reports

Excel

Education

BS degree in Accounting

Tools

Excel

Job description

Job Description

Job Description

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 25 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

Working at IPG Photonics you can expect challenging projects, a motivating and friendly environment, and competitive benefits.

Primary responsibilities include a strong emphasis on payroll, account reconciliation, financial analysis, reporting, accounts receivable support, and processing employee expense reports.

Key Responsibilities

• Process bi‑weekly payroll for approximately 150 employees, including timecard review, pay‑rate changes, payroll registers, and issuing checks and direct deposits. Full payroll processing typically spans two days. Additional payroll processing may be added as new companies are established.
• Handle occasional off‑cycle payroll items such as equity vesting, bonuses, and other one‑time adjustments.
• Prepare monthly, quarterly, and year‑end account reconciliations.
• Prepare journal entries as needed.
• Conduct regularly scheduled and ad‑hoc financial analysis and reporting.
• Support accounts receivable functions, including check deposits, assisting with bank deposits, processing customer credit cards and retrieving customer invoices.
• Process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement.
• Perform additional accounting duties as assigned.
• Adhere to company policies and strict processing deadlines
• BS degree in Accounting or an equivalent combination of education and experience.
• 3+ years of experience in a similar accounting or payroll role.
• Experience with payroll processing, time and attendance systems, timecards, payroll registers, and file maintenance.
• Strong analytical skills with the ability to interpret and reconcile financial data.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong and accurate data‑entry skills.
• Ability to work independently while maintaining accuracy and meeting deadlines.
• Strong communication skills.
• Proficiency in Microsoft Office, particularly Word and Excel.

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MA: $22.54 - $28.84MA: $22.54 - $28.84

Pay Range

The pay range on this posting applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location posted, the applicable range could differ. Actual starting pay is determined by a number of factors including relevant skills, qualifications, and experience.

Other Compensation

• Annual Discretionary Bonus or Sales Bonus as Applicable

Benefits Provided

• Paid vacation time accrued based on years of service
• Paid sick time
• 12 (twelve) Paid Holidays Each Calendar Year

*Prorated for reduced hour schedules

Additional Benefits Offered

• Medical, dental, and vision insurance plans with options for HSA/FSA
• Dependent Care FSA
• Paid Basic Life and AD&D Insurance
• Short-term and Long-term Disability insurance
• 401(k) plan with Company matching
• Employee Stock Purchase Plan (ESPP)
• Tuition Reimbursement Program
• Employee Assistance Program (EAP)
• Adoption Assistance
• Pet Insurance
• Parental Bonding Leave
• Bright Horizons Backup Care
• Bright Horizons College Coach

*Benefits eligibility may differ by program for reduced hour schedules

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Company Description

IPG Photonics is the leading developer and manufacturer of high-performance fiber lasers and amplifiers for diverse applications in numerous markets and we are hiring! IPG is a global company with manufacturing facilities in the U.S., Germany, and Italy, with regional sales offices across the world.

As the world‑leader in fiber laser technology, we have introduced innovations to make industrial lasers more power‑efficient. The energy efficiencies provided by IPG fiber lasers not only lower our customer’s operating costs, but more importantly reduces their carbon footprint and reduces greenhouse emissions produced by industrial applications.

As an employee with IPG Photonics, you can expect a competitive starting wage, annual discretionary bonuses, health insurance benefits effective DAY ONE, 3 weeks of vacation, 12 paid holidays, sick time, tuition assistance, 401K with company match, and much more!

Equal Opportunity Employer / Aff