Payroll Specialist

StevenDouglas; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

StevenDouglas is seeking a Payroll Specialist to support a 2,500-employee U.S. workforce in a shared services environment.

You will process bi-weekly and semi-monthly payroll across three entities, handling multi-state payroll for both hourly and salaried staff, and contribute to standardized payroll practices across locations. You will work closely with HR, finance, and compliance teams, ensuring accuracy, timely filings, and audit readiness.

Qualifications

• 3+ years of payroll processing experience for organizations of roughly 700+ employees
• Experience with multi-entity, multi-state payroll and compliance
• Advanced Excel skills (pivot tables, VLOOKUP, working with raw data)
• Experience with UKG and/or SuccessFactors preferred
• Highly detail-oriented with sound judgment around confidential information
• Strong communicator who builds relationships across functions and enjoys a customer-facing role

Responsibilities

• Process multi-state payroll (FL, NY, DC, TX, IL, NC, MA) for hourly and salaried employees
• Manage payroll compliance, including tax registrations, garnishments, unemployment claims, and government reporting
• Support audits, including workers' compensation, 401(k), annual reporting, and internal audits
• Contribute to HRIS enhancements, process automation, and acquisition integrations
• Provide responsive, high-quality service to employees and stakeholders across the business

Skills

Payroll processing

Multi-state payroll

Advanced Excel

Strong communication

Confidential data handling

Tools

UKG

SuccessFactors

Job description

Our client is a private equity-backed global education organization operating premium schools around the world.

Reporting to the Regional HR Operations and Compliance Manager, the Payroll Specialist is one of two payroll professionals supporting a 2,500-employee U.S. workforce in a shared services environment. You'll process bi-weekly and semi-monthly payroll across three legal entities and help drive consistent payroll practices across U.S. locations.

Key Responsibilities

• Process multi-state payroll (FL, NY, DC, TX, IL, NC, MA) for hourly and salaried employees
• Manage payroll compliance, including tax registrations, garnishments, unemployment claims, and government reporting
• Support audits, including workers' compensation, 401(k), annual reporting, and internal audits
• Contribute to HRIS enhancements, process automation, and acquisition integrations
• Provide responsive, high-quality service to employees and stakeholders across the business

Qualifications

• 3+ years of payroll processing experience for organizations of roughly 700+ employees
• Experience with multi-entity, multi-state payroll and compliance
• Shared services experience is a plus
• Advanced Excel skills (pivot tables, VLOOKUP, working with raw data)
• Experience with UKG and/or SuccessFactors preferred
• Highly detail-oriented with sound judgment around confidential information
• Strong communicator who builds relationships across functions and enjoys a customer-facing role