Payroll Specialist

Kbs Services; Oceanside (CA); On-site; USD 30,000 - 47,000; Full time

Job summary

Kellermeyer Bergensons Services (KBS) is seeking a Payroll Specialist to support all facets of payroll processing, maintain data accuracy, and resolve employee payroll issues. The role requires attention to detail and proficiency with Workday and ADP.

The position involves audits, year-end tasks, and collaboration with managers to ensure compliance with federal, state, and local regulations. Office environment with standard hours and potential overtime as needed.

Qualifications

• Experience: 3+ years payroll experience preferred.
• Education: High school diploma/GED required; Accounting/related field preferred.

Responsibilities

• Manage employee payroll data for hourly and salary staff.
• Ensure accuracy of payroll data for weekly/biweekly processing.
• Prepare and load supplemental pay data for payroll cycles.
• Audit payroll batch inputs for accuracy prior to processing.
• Reconcile general ledger related to payroll transactions.
• Audit timekeeping for exceptions and coordinate corrections.

Skills

Strong communication

Excel formulas

Organization

Software navigation

Attention to detail

MS Office suite

Education

High school diploma/GED

Bachelor's in Accounting or related field preferred

Tools

Workday

ADP

Job description

Payroll Specialist

About KBS

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—includingretail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient, and welcoming spaces that support their operations. As we continue to grow, we are looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

Position Summary

Supports all facets of payroll processing.Ensures payroll accuracy. Assists with employee payroll issues and related processing.Supports review and handling of claims. Performs special payroll transactions or audits.

Essential Duties and Responsibilities

Job responsibilities include but are not limited to:

• Manage employee payroll data for employee lifecycle for all hourly and salary employees
• Responsible for accuracy of payroll data for weekly and biweekly payroll processing
• Prepare and submit on demand payment requests for off cycle payroll processing daily
• Prepare and load employee supplemental pay data for weekly and biweekly payroll processing
• Audit payroll batch inputs for accuracy prior to payroll processing
• Review direct deposit rejections and coordinate rejected payments to employees and update employee data with accurate banking information
• Audit employee terminations to ensure all final data is collected and final wages are paid according to Federal/State and Local regulations
• Assist managers with payroll concerns regarding their direct reports
• Process and monitor garnishment orders
• Reconcile general ledger regarding payroll transactions
• Audit Timekeeping system for exceptions and coordinate with employees and managers on corrections and missing punch data
• Respond to employee inquiries regarding payroll issues or concerns
• Assist in year-end payroll reconciliation and W2 processing

Additional Duties and Responsibilities

Additional activities as requested by management.

Knowledge, Skills and Competencies

Knowledge:

• General payroll software – Workday and ADP preferred
• Federal/State and Local payroll regulations and requirements
• Payroll processing and wage attachment
• General Ledger and Payroll Reconciliation

Skills:

• Excellent communication oral and written skills
• Ability to process basic functions and formulas into excel or other formats
• Excellent organization and mathematical skills
• Ability to learn and navigate software, ensuring accuracy of data entries
• Strong attention to detail; able to spot check potential issues
• Use of MS software:Microsoft Word, Excel, and Outlook and calculators

Competencies:

• Influencer
• Clear communicator; use of simple language to gain needed understanding
• Team coach
• Avid learner
• Adaptability

Educational Qualifications/Job Experience Requirements

Experience Required:

• 3+ years payroll experience preferred

Education:

• High school diploma/GED required (Bachelor's Degree in Accounting or related field preferred)

Working Conditions/Physical Requirements

Schedule:

• Regular weekly schedule; weekends or holidays as needed

The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements:

• Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.
• Ability to speak clearly (use of voice)
• Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus

Environment:

• Office environment generally mild to moderate conditions including varying temperatures and noise levels conducive to a busy workplace and office equipment
• Lighting varies based on building requirements and may be adjusted within reason
• Time constraints and related pressures to complete work are high

Travel:None

KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

The base hourly pay range above represents the minimum and maximum of the pay range for this position. Actual placement within this range will vary based on various factors including but not limited to experience, education, training, and geographic location. Hourly rates may vary based upon state/local minimum wage restrictions. Final hourly rate of pay will be discussed and determined during the hiring process. Hourly employees will be eligible for overtime pay in accordance with applicable law and KBS policy.

We participate in the E-Verify program administered by the U.S. Department of Homeland Security