Payroll Specialist

Paycom; Normal (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Bonus pay

Medical & dental & vision coverage

Retirement plan with employer match

Paid Time Off

Job summary

Premium Loaves seeks a Payroll Specialist to ensure accurate, timely payroll across multiple states and to serve as the go-to expert for field teams and corporate staff. You will manage wage, hour compliance, and system reporting with a leadership mindset and eagerness to learn.

Experience is a plus, but this role welcomes growth; full benefits, PTO, and a clear path to advance are provided within a growing store group.

Qualifications

• High school diploma or equivalent is required; degree in HR or Accounting is preferred.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams is expected.
• Ability to own tasks, learn quickly, and meet deadlines in a fast-paced environment.

Responsibilities

• Process biweekly payroll for employees across multiple states in Paycom.
• Maintain payroll records and handle deductions, wages, and benefits accurately.
• Ensure compliance with federal, state, and local regulations and resolve discrepancies.

Skills

Ownership mindset

Curiosity and willingness to learn

Attention to detail

Fast-paced environment adaptability

Education

High school diploma or equivalent

Bachelor’s degree in Human Resources or Accounting (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Details: Job Location: HQ - Normal, IL, Salary Range: $50000.00 - $60000.00 Salary/year, Job Category: Human Resources, Payroll Specialist - Normal, IL

$50,000-$60,000/year. Full benefits, paid time off, and a clear path to grow with a 100+ store group.

At Premium Loaves, we move fast, execute flawlessly, and take care of our people - just like we do our sandwiches. We’re looking for a Payroll Specialist to ensure accurate, timely, and compliant payroll across multiple states and to be the go-to expert for our field teams and corporate staff, from wage and hour compliance to system reporting. Prior payroll experience is a plus, but not required - this is for a leader who takes ownership, is eager to learn, and thrives in a fast-paced, collaborative environment.

Payroll Processing

• Process accurate and timely biweekly payroll for employees across multiple states.
• Enter, maintain, and process information in Paycom, including new hire information, hourly rates, salaries, bonuses, driver maintenance reimbursements, tips, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Issue or reissue physical or replacement checks or direct deposits due to payroll errors or final discharge.

Compliance & Deductions

• Ensure compliance with federal, state, and local payroll, wage, and tax regulations.
• Maintain and audit payroll records, including direct deposits, deductions, and tax withholdings.
• Process wage garnishments, levies, and other court-ordered deductions in compliance with federal and state regulations; ensure timely and accurate withholding and remittance.

Accounting & Reconciliation

• Upload and post payroll journal entries to the General Ledger in Sage, ensuring accuracy and proper account coding.
• Collaborate with the HR and Accounting teams to ensure employee changes and payroll data are correctly captured and reconciled.
• Research and resolve payroll discrepancies quickly and professionally.

Employee Support & Special Projects

• Serve as a subject matter expert for payroll-related inquiries from employees, managers, and HR.
• Assist with special projects such as process improvements, system implementations, compliance updates, policy documentation, and year-end processing.
• Perform other duties as assigned.

What you need

• 18 or older
• High school diploma or equivalent required; degree in Human Resources, Accounting, or a related field is preferred
• Proficient with Microsoft Word, Excel, Outlook, Teams, and related software
• Takes ownership and accountability for their work
• Is curious, eager to learn, and willing to ask questions
• Pay attention to detail while understanding the bigger picture
• Is comfortable working in a fast-paced, deadline-driven environment
• Looks for ways to improve processes, increase efficiency, and solve problems
• Has a cost-conscious mindset and looks for opportunities to create value and reduce expenses
• Communicates clearly and works well with stores, vendors, and internal teams
• Is adaptable and comfortable supporting a growing organization
• Can manage multiple priorities and follow through on commitments
• Brings a positive, team-oriented attitude and is willing to jump in wherever needed

Pay and benefits

• $50,000-$60,000/year
• Bonus pay
• Medical, dental, vision
• Retirement plan with employer match
• Paid Time Off

Where this goes: Many of our store and corporate leaders started in entry-level roles and advanced through performance. With 100+ stores across eight states and active growth, there's real room to move up - into multi-unit and corporate leadership.

About us: This franchisee is an affiliate of several entities that independently own and operate Jimmy John's locations. Based in Illinois, we operate 100+ stores across Colorado, Illinois, North Carolina, Ohio, South Carolina, Texas, Wisconsin, and Washington, and we're still growing.