Payroll Specialist

VIP Staffing; New Braunfels (TX); On-site; USD 35,817 - 41,328; Full time

Job summary

VIP Staffing in New Braunfels, TX is seeking an experienced Payroll Specialist responsible for managing payroll processes, ensuring compliance, and maintaining accurate payroll records.

The ideal candidate should have experience with payroll software, tax compliance, and a strong understanding of accounting principles. This role offers a full-time schedule, Monday to Friday, 8:00 am to 5:00 pm, with a pay range of $26-$30 per hour based on experience.

Qualifications

• Experience with payroll tax compliance and filings.
• Proficiency in payroll management software.
• Understanding of corporate accounting and reconciliation.

Responsibilities

• Manage payroll processes ensuring compliance with laws.
• Prepare tax filings and maintain payroll tax records.
• Conduct audits to ensure compliance with policies.

Skills

Tax compliance related to payroll

Payroll management software

Corporate accounting principles

Data entry skills

Financial data analysis

Organizational skills

Education

Associate's degree in Accounting or Business

Bachelor's degree in business or accounting

Tools

Kronos

QuickBooks

Job description

Location: New Braunfels, TX.

Pay: $26-$30/hr DOE.

Schedule: Monday-Friday 8:00am-5:00pm.

SUMMARY

We are seeking a detail-oriented and experienced Payroll Specialist. The ideal candidate will be responsible for managing payroll processes accurately and efficiently, ensuring compliance with company policies and regulatory standards. This role requires a strong understanding of payroll management systems and accounting principles. The Payroll Specialist will play a key role in maintaining precise payroll records and processing payroll taxes.

RESPONSIBILITIES

• Stay up to date with changes in payroll laws and regulations to manage compliance.
• Ensure compliance with tax regulations and prepare tax filings as required.
• File and maintain payroll tax records which may include calculating and finalizing.
• Assist with general ledger reconciliation and analysis of payroll-related accounts.
• Assist with month-end closing procedures and financial reporting activities.
• Conduct audits to ensure proper payroll procedures and compliance with internal policies.
• Reconcile payroll accounts and prepare journal entries for financial reporting.
• Maintain detailed records of payroll transactions and employee data for auditing purposes.
• Collaborate with HRIS team to update employee information within HR management systems.
• Managing end-to-end weekly payroll processes, maintaining accurate employee data, updating HRIS records, and ensuring compliance across multiple payroll entities (onboarding, changes, terminations, updating employee records based on HR paperwork).
• Conduct account reconciliations and verify accuracy of financial data involving debits & credits, double entry bookkeeping, and technical accounting procedures.

REQUIREMENTS

• Experience with tax compliance related to payroll taxes and filings.
• Proficiency in payroll management software such as Kronos, QuickBooks, etc.
• Understanding of corporate accounting principles including general ledger accounting, journal entries, and account reconciliation.
• Excellent data entry skills with high accuracy.
• Ability to analyze financial data effectively and identify discrepancies or errors.
• Solid understanding of financial concepts such as debits & credits, double entry bookkeeping, and technical accounting procedures.
• Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

ENVIRONMENTAL FACTORS

• Work is done primarily indoors in regulated central heat and air-conditioned building.
• Occasional exposure to cement dust in windy weather, upon entering and exiting plant.

PREREQUISITES/CERTIFICATION

• Associate’s degree in Accounting, Business, or a related financial field.
• Bachelor’s degree in business, accounting, or a related field preferred. An ideal candidate may also hold a four-year college diploma in a similar field.
• Two years or more of payroll administration experience within a payroll system.