Payroll Specialist

Atrium Staffing LLC; Nashua (NH); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer contribution

PTO

Disability and life insurance

Annual bonus eligibility

Professional development opportunities

Matching nonprofit grant program

Job summary

Atrium Staffing LLC is seeking a Payroll Specialist for a New England construction client in Nashua, NH. The role oversees weekly payroll, ensures accurate hours and labor allocations, and supports general accounting functions.

The ideal candidate will have 2–5 years of payroll processing experience, union payroll experience, strong Excel skills, and a solid understanding of reconciliations.)

Qualifications

• 2–5 years payroll processing experience.
• Experience administering payroll for union/collectively bargained employees.
• Strong understanding of accounting fundamentals and reconciliations.
• Proficient in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Ability to manage recurring deadlines and payroll compliance requirements.

Responsibilities

• Process weekly payroll and ensure accurate recording of hours, earnings, and labor allocations.
• Manage payroll administration for union employees, including deductions and benefits.
• Prepare payroll and labor compliance reports according to regulations and project requirements.
• Coordinate new hire payroll setup and maintain tax and employment documentation.
• Reconcile payroll accounts, deductions and liabilities.
• Assist with year-end payroll reporting and employee tax documentation.
• Process intercompany transactions and maintain accounting records.
• Assist with monthly, quarterly and annual close activities.
• Perform bank, payroll, and general ledger reconciliations.
• Research and resolve discrepancies, ensuring timely reporting.

Skills

Payroll processing

Union payroll

Accounting fundamentals

Excel proficiency

Attention to detail

Deadline management

Education

Accounting/Finance degree

Job description

Client Overview:

Our client is a well-established New England construction company specializing in large-scale commercial projects across healthcare, life sciences, hospitality, residential, and office environments. The organization offers a collaborative work environment with opportunities for professional growth. They are currently expanding and looking to add a Payroll Specialist to their team.

Salary/Hourly Rate:

$85k - $95k, plus 5% to 10% Bonus

Position Overview:

The Payroll Specialist will oversee weekly payroll processing and related reporting for a multi-location workforce. This individual will ensure accurate payroll administration, maintain compliance with applicable employment and labor requirements, and support general accounting functions, including reconciliations and month-end close activities.

Responsibilities of the Payroll Specialist:

• Process weekly payroll and ensure accurate recording of employee hours, earnings, and labor allocations.


• Manage payroll administration for employees covered by collective bargaining agreements, including applicable deductions and benefit contributions.


• Prepare required payroll and labor compliance reports in accordance with applicable regulations and project requirements.


• Coordinate new hire payroll setup and maintain required employee tax and employment documentation.


• Reconcile payroll accounts, deductions, and related liabilities.


• Assist with year-end payroll reporting and employee tax documentation.


• Process intercompany transactions and maintain accurate accounting records.


• Assist with monthly, quarterly, and annual close activities.


• Perform bank, payroll, and general ledger reconciliations.


• Research and resolve discrepancies, ensuring accurate and timely reporting.

Required Experience/Skills for the Payroll Specialist:

• 2 - 5 years of payroll processing and reporting experience.


• Experience administering payroll for union or collectively bargained employees.


• Strong understanding of accounting fundamentals and account reconciliations.


• Proficiency in Microsoft Excel.


• Excellent attention to detail and organizational skills.


• Ability to manage recurring deadlines and payroll compliance requirements.

Preferred Experience/Skills for the Payroll Specialist:

• Experience supporting accounting operations within a project-based or labor-intensive organization.


• Familiarity with certified payroll and prevailing wage requirements.


• Experience with payroll or accounting software platforms.


• Experience with general ledger systems and financial reporting.

Education Requirements:

• Bachelor's degree in Accounting or Finance is required.

Benefits:

• Health and dental insurance.


• 401(K) with employer contribution.


• PTO.


• Disability and life insurance.


• Annual bonus eligibility.


• Professional development opportunities.


• Additional benefits include a matching nonprofit grant program.