Payroll Specialist

Ampacity; Monterey (CA); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

401k

Health insurance

Paid time off

Job summary

Ampacity, LLC, based in California, seeks a Payroll Specialist to manage weekly payroll cycles, garnishments and employee payroll inquiries in a hybrid role with 1-2 days onsite at the Monterey Bay HQ.

The role requires 3+ years of payroll processing experience, proficiency with Excel/Word/Windows, and experience with NetSuite and HeavyJob is a plus. Onsite 1-2 days per week; pay range is $28-$32/hour.

Qualifications

• 3+ years of payroll processing experience with deadline-driven cycles.
• Construction payroll experience is a plus.
• Proficiency in Excel, Word, and Windows; NetSuite and HeavyJob (HCSS) experience is a plus.
• Strong analytical and reconciliation skills with ability to resolve discrepancies.
• Maintain confidentiality in payroll information.
• Willingness to work onsite 1-2 days per week.

Responsibilities

• Calculate weekly per diem, travel and mileage with accuracy and timeliness.
• Manage weekly child support and garnishments; reconcile monthly and close files.
• Process weekly vehicle allowances and payroll advances.
• Monitor unemployment claims and respond to state inquiries promptly.
• Assist with prevailing wage audits and documentation.
• Investigate payroll tax notices and coordinate resolution with team.
• Review quarterly tax reports and reconcile with documents.
• Assist with testing new payroll tax software.
• Provide backup for other payroll team members.
• Collaborate with HR and Accounting on payroll strategies and process improvements.
• Stay updated on payroll laws and compliance.
• Create, update and maintain SOPs and procedures.
• Attend departmental meetings.
• Perform other duties as assigned.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication

Tools

NetSuite

HeavyJob (HCSS)

Job description

About Us Ampacity, LLC (Ampacity) delivers a forward-thinking approach to structural and electrical solutions for clean energy transition projects. From design, kitting, and installation to comprehensive electrical procurement, Ampacity specializes in expert-engineered, field-ready solutions that accelerate project timelines and maximize impact. Made up of more than 350 passionate professionals committed to simplifying complexity across the energy value chain, Ampacity empowers customers to build smarter, faster, and more efficiently—with the most reliable technology in the industry. Headquartered in California, Ampacity maintains facilities in Mississippi, Kentucky, and Iowa, with offices in Florida, Georgia, and Vermont. Since 2014, Ampacity has delivered nearly eight gigawatts of fully engineered clean energy systems across North America.

About This Role Ampacity is seeking a Payroll Specialist to assist with accurate, compliant payroll processing for Ampacity's growing team. Reporting to the Accounting Manager, you\'ll oversee weekly payroll cycles, garnishments, and serve as the primary point of contact for employee payroll questions. This partially remote role (1-2 days onsite weekly) is ideal for a detail-oriented professional who excels at managing multiple priorities, communicates effectively with field teams, and is driven by precision and meeting critical deadlines. Location: Hybrid Model, 1-2 days onsite at the Monterey Bay HQ Office. Pay Range: $28- $32/hourly

What You\'ll Do

• Calculate weekly per diem, travel and mileage allowance with a strong focus on accuracy and timeliness.
• Manage weekly child support and court-ordered garnishment calculations, prepare payments, reconcile accounts monthly, and close out files upon completion.
• Process weekly vehicle allowances and employee payroll advances.
• Monitor unemployment claims for terminated employees and respond to state inquiries in a timely manner.
• Assist with prevailing wage audits and documentation.
• Investigate and respond to payroll-related tax notices and work with the payroll team to resolve them in a timely manner.
• Review quarterly tax reports and reconcile with supporting documentation.
• Assist with testing new payroll tax software as it comes online.
• Support and provide backup for other payroll team members.
• Collaborate and communicate effectively with HR and Accounting to recommend payroll-related strategies and provide process improvements.
• Stay updated on changes in payroll laws, tax regulations, and compliance requirements.
• Create, update, and maintain SOPs and procedures.
• Attend departmental meetings.
• Perform other duties as assigned.

What You\'ll Bring

• 3+ years of payroll processing experience, with demonstrated experience managing accurate, deadline-driven payroll cycles.
• Experience with construction a plus.
• Proficiency in Excel, Word, and Windows; NetSuite and HeavyJob (HCSS) experience is a plus.
• Strong analytical and reconciliation skills with the ability to research and resolve payroll discrepancies.
• Exceptional attention to detail and accuracy in all work.
• Ability to work collaboratively with a broad variety of people throughout the organization and to communicate clearly and with a sense of teamwork.
• Ability to maintain confidentiality and handle sensitive payroll information.
• Self-starter who can prioritize tasks, work independently, and meet non-negotiable deadlines.
• Willingness to work onsite 1-2 days per week.

What You\'ll Get

• Competitive Total Compensation Industry-leading salary plus 401k for eligible employees
• Time Off That Matters Paid vacation, sick days, holidays, parental leave, and bereavement leave
• True Work-Life Balance Health resources and wellness support to help you thrive inside and outside of work
• Comprehensive Health Coverage Medical, dental, and vision insurance plus additional health assistance
• Career Growth Opportunities Internal promotion priority with training and skills development programs
• People-First Culture Diverse, inclusive environment where you\'re valued as a whole person

Compensation Range The anticipated compensation for this position is - depending on experience and qualifications.

Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company\'s Human Resources department.