Payroll Specialist

Randstad USA; Melbourne (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

Randstad USA seeks a detail-driven Payroll Specialist to manage end-to-end weekly payroll across multiple entities. You will audit time records, pay rates, overtime, double time, and per diems, resolve discrepancies, and maintain payroll master data for new hires, status changes, and departures.

You will prepare variance reports, post journal entries, reconcile ledger accounts, and collaborate with HR to streamline workflows.

Qualifications

• 2 years of payroll experience
• Experience with multi-state payroll
• Strong Excel and MS Office skills
• Ability to audit time records and pay rates accurately
• Knowledge of retirement contributions and wage garnishments

Responsibilities

• Multi-Entity Payroll Processing: Support the complete lifecycle of multi-company weekly payroll administration.
• Time & Attendance Auditing: Review and audit complex timecards and overtime rules.
• Discrepancy & Dispute Resolution: Correct payroll errors and calculate retro-pay.
• Employee Lifecycle Management: Update hires, terminations, terminations, and compensation adjustments.
• Financial Reporting & Accounting Support: Draft payroll journal entries and reconcile accounts.
• Statutory & Voluntary Deductions: Apply retirement contributions and deductions per regulations.
• Cross-Functional Collaboration: Coordinate with HR and local admins.
• Process Improvement: Identify inefficiencies and standardize workflows.
• Data Security & Privacy: Maintain confidentiality of compensation data.

Skills

Data Entry

MS Office

Word

Excel

Organizational Skills

Multi-tasking

Problem Solving

Payroll Processing

Payroll

Payroll Tax-Multistate

Withholding Taxes

Multi state payroll

Multi company payroll

JD Edwards

Education

Bachelor's degree

Tools

JD Edwards

Job description

We are seeking a detail-driven Payroll Specialist to manage end-to-end weekly payroll across multiple entities, ensuring our workforce is paid accurately and on time. In this role, you will audit complex time records, pay rates, overtime, double time, and per diems, while promptly resolving discrepancies, retro-pay, and employee inquiries. You will maintain payroll master data for new hires, status changes, and departures, and coordinate retirement contributions, benefit withholdings, and statutory wage garnishments. Additionally, you will prepare variance reports, post journal entries, reconcile ledger accounts, and collaborate with HR to streamline workflows. Excel skills, multi-company or multi-state processing experience, and discretion with confidential data are essential.

salary: $22 - $25 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Multi-Entity Payroll Processing: Support the complete lifecycle of multi-company weekly payroll administration, ensuring compliance, timeliness, and precision.
• Time & Attendance Auditing: Review and audit complex timecards, pay codes, per diems, and overtime rules to eliminate calculation errors prior to transmission.
• Discrepancy & Dispute Resolution: Conduct root-cause analysis on payroll errors, issuing timely corrections and retro-pay calculations while keeping staff informed.
• Employee Lifecycle Management: Audit and input HR-driven updates into the payroll system, including new hires, terminations, rehires, and compensation adjustments.
• Financial Reporting & Accounting Support: Draft payroll journal entries, compile detailed variance spreadsheets, and reconcile payroll clearing accounts.
• Statutory & Voluntary Deductions: Accurate calculate and apply retirement contributions, benefit premiums, and legal wage garnishments in compliance with federal and state regulations.
• Cross-Functional Collaboration: Act as an accessible point of contact for human resources, local administrators, and staff regarding payroll policies and documentation.
• Process Improvement: Actively identify operational inefficiencies, contributing to stronger internal control frameworks and standardized processing workflows.
• Data Security & Privacy: Maintain rigorous confidentiality protocols regarding sensitive compensation, tax, and personal identification data.

Skills

• Organizational Skills
• Multi-tasking
• Data Entry (3 years of experience is required)
• MS Office (3 years of experience is required)
• Word (3 years of experience is required)
• Excel (3 years of experience is required)
• Problem Solving
• Payroll Processing (2 years of experience is required)
• Payroll (2 years of experience is required)
• JD Edwards (2 years of experience is preferred)
• multi state payroll (2 years of experience is preferred)
• multi company payroll (2 years of experience is preferred)
• Payroll Tax-Multistate
• Withholding Taxes

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 2 years

Education

• Bachelors