Payroll Specialist

Chapman University; Irvine (CA); On-site; USD 41,000 - 47,000; Full time

Job summary

Chapman University is seeking a Payroll Specialist to provide accounting, administrative, and customer service support for payroll processes on a full-time, on-campus basis in Irvine, CA. The role requires knowledge of the payroll cycle, garnishments, tax and manual calculations, and strong attention to detail.

Responsibilities include data input, payroll processing, reconciliation, direct deposits, timesheet review, and HR coordination for changes, with emphasis on accuracy and confidentiality

Qualifications

• Provide accounting, administrative, and customer service support for payroll processes.
• Knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations.
• Verify timesheets and process direct deposits; coordinate with HR for changes.

Responsibilities

• Input employee data into payroll system and prepare payroll checks.
• Reconcile payroll checks to employee registers and resolve discrepancies.
• Prepare and file payroll reports for journal entries and deposits.
• Answer payroll policy and procedure questions; assist HR with payroll queries.

Skills

Attention to detail

Communication skills

Problem solving

Mathematical aptitude

Discretion/confidentiality

Education

Bachelor's degree preferred

Tools

PeopleSoft HCM

Workday

ADP

Kronos

Excel

Job description

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Information

Position Title

Position Title Payroll Specialist

Position Type

Position Type Regular

Job Number

Job Number SA84424

Full or Part Time

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range

Anticipated Pay Range $30.00 - $34.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Provide accounting, administrative, and customer service support for the payroll processes. General knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations.

Responsibilities

Payroll Support

• Input employee data into payroll system
• Prepare bi-weekly and monthly payroll checks
• Reconcile payroll checks to employee registers and resolve discrepancies
• Verify, process and update direct deposit applications
• Monitor employee timesheets and work with employees and supervisors to resolve issues
• Coordinate with HR to process general payroll information changes (hires/terminations/assignment changes)
• Process direct deposits, stop payments, garnishments, and vacation/sick benefits
• Process off cycle manual checks
• Prepare reports/data for journal entries, federal and state tax payroll deposits, garnishments, and other payroll remittances

Customer Service Support

• Answer payroll policy and procedure questions
• Assist HR to research, resolve and answer payroll questions, requests and discrepancies according to FLSA , CA state wage and labor code, DHS , IRS , and Chapman University policies and procedures

Administrative Support

• Sort and review payroll information for accuracy and prioritization
• Establish and maintain records for all general payroll processes, direct deposits, stop payments, garnishments, and vacation/sick benefits
• File payroll information

Other Payroll Support

• Prepare wage audit information to federal and state agencies
• Prepare special payroll reports for management as requested
• Perform other tasks and duties as assigne d

• General knowledge of the payroll cycle
• Working knowledge of payroll and timekeeping systems (e.g. PeopleSoft, Workday, ADP , Kronos)
• Mathematical aptitude
• Good knowledge of FLSA and CA labor laws
• Strong Attention to Detail
• Critical Thinking/Problem Solving Skills
• Excellent written and oral communication skills
• Ability to keep information confidential and use discretion
• Strong organizational skills

• Previous experience with PeopleSoft HCM
• Previous experience processing garnishments
• Intermediate Excel

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Pre-screening Questions

Required fields are indicated with an asterisk (*).

MAIN CAMPUS
One University Drive
Orange, CA 92866
[phone]
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.