Payroll Specialist

Vopak; Deer Park (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Vopak is seeking a Payroll Specialist to manage timely, accurate payroll across multiple U.S. entities and expatriate packages. The role emphasizes regulatory compliance, reporting, and system administration.

You will collaborate with HR and accounting to ensure accurate payroll processing, tax filings, and year-end documentation, while supporting audits and vendor management.

Qualifications

• 5+ years of accounting or payroll experience with expatriate packages.
• Deep understanding of payroll regulations (FLSA, FICA, FUTA, ACA)
• GAAP/IFRS/FASB/SOX knowledge is preferred.
• Advanced Excel skills (VLOOKUP, pivot tables, data reconciliation).

Responsibilities

• Process accurate, timely payroll including complex expatriate packages across multiple entities.
• Ensure regulatory compliance with tax deposits, filings, and year-end documentation.
• Prepare journal entries, accruals, and reconciliations; support audits.
• Generate payroll/benefit reports and assist budgeting.
• Administer payroll system and coordinate with external vendors.

Skills

Payroll processing

Expatriate packages

Excel proficiency

Workday/Oracle/ADP

Regulatory compliance

Cross-functional collaboration

English communication

Education

Bachelor's degree in accounting/finance/business

CPP designation or equivalent payroll experience

Tools

Workday

Oracle

ADP

Job description

Job Description

Job Description

Vopak helps the world flow forward. We store the energy of today and tomorrow. But behind our impressive terminals and tanks, it is our people who make the difference. Guided by our culture of Trust, Collaboration, and Courage, we focus on creating an impact that brings the opportunity to grow and to make a real difference. As Payroll Specialist , you will play a key role in realizing our ambitions while building both the future of Vopak and your own.

Your Mission

This position is responsible for ensuring employees of the Company are paid both timely and accurately and that the necessary accounting functions resulting from these payments are completed properly.

What will you be doing?

Payroll Processing & Compliance

Process accurate, timely payroll and complex expatriate packages across multiple U.S., Canadian, and Joint Venture entities.

Ensure regulatory compliance by managing tax deposits, statutory filings, and multi-state/multi-country year-end tax documentation.

Accounting & Reporting

Execute journal entries, monthly payroll accruals, and complex reconciliations while supporting internal and third-party audits.

Generate comprehensive standard and custom reporting (earnings, headcount, benefits) and support the annual compensation budgeting process.

System Administration & Vendor Management

Serve as the primary payroll system administrator to oversee technical troubleshooting, upgrades, and system implementations.

Act as the main liaison for external payroll vendors, which includes reviewing contracts and verifying billing accuracy.

Employee Support & Communication

Investigate and resolve pay discrepancies while promptly addressing payroll inquiries from employees, management, and external parties.

Collaborate in cross-functional meetings to align payroll, HR, and accounting initiatives, performing other related duties as assigned.

Performs other duties assigned by management that fall within the generally expected scope of this position.

Why you’ll love working with us

Want to know more about our great work culture? Follow us on Instagram or check out our stories on LinkedIn.

Does this sound like you?

• Education Requirement: Bachelor's degree in accounting, finance, business, or a related field is required, with an advanced degree considered helpful. Certified Payroll Professional (CPP) designation or equivalent hands-on experience in payroll processing.
• Professional Experience: 5+ years of accounting or payroll experience, requiring expertise with expatriate packages, along with a preferred background in international business, auditing, and financial reporting.
• Compliance & Standards: Deep understanding of payroll regulations (FLSA, FICA, FUTA, ACA, federal/state/local wage-and-hour laws) and accounting principles (GAAP, IFRS, FASB, SOX).
• Technical Proficiency: Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables, data reconciliation), major accounting and payroll systems (Workday, Oracle, ADP), and standard office software.
• Analytical & Financial Acumen: Strong analytical abilities and a solid grasp of financial management concepts, with preferred knowledge of the petroleum, petrochemical, and chemical industries.
• Soft Skills & Work Ethic: Excellent English communication and customer service skills, backed by the ability to multitask, manage different data formats, and consistently meet tight deadlines in high-stress environments.

Company Description

We help the world flow forward
At ports around the world, we provide storage and infrastructure solutions for vital products that enrich everyday life. These include liquids and gases that provide energy for homes and businesses, chemicals for manufacturing products, and edible oils for cooking. We support the global flow of supply and demand through our worldwide network of terminals. And there is human energy inside. Supported by a strong company culture, each and every one of our colleagues makes a vital contribution every day.

Company Description

We help the world flow forwardAt ports around the world, we provide storage and infrastructure solutions for vital products that enrich everyday life. These include liquids and gases that provide energy for homes and businesses, chemicals for manufacturing products, and edible oils for cooking. We support the global flow of supply and demand through our worldwide network of terminals. And there is human energy inside. Supported by a strong company culture, each and every one of our colleagues makes a vital contribution every day.