Payroll Analyst

Hollingsworth & Vose; Walpole (MA); On-site; USD 63,000 - 77,000; Full time

Job summary

Hollingsworth & Vose seeks a Payroll Analyst to deliver accurate, timely payroll for U.S. employee populations, including union sites.

You will partner with HR, Accounting, and site leadership to ensure compliant, controlled processing across cycles and resolve employee pay inquiries with discretion and clarity. The role requires 3–5 years of full-payroll experience in a multi-site environment, strong Excel skills, and familiarity with Workday/ADP/UKG platforms.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• CPP or FPC certification is advantageous.
• 3–5 years of progressive payroll experience in multi-state environments.
• Experience with union payroll and collective bargaining provisions is required.

Responsibilities

• Prepare and process multi-state, multi-entity payroll cycles for salaried, hourly, and union populations.
• Audit payroll records and manage hires, terminations, pay-rate changes, and deductions.
• Administer benefits, 401(k), HSA/FSA, and leave programs.
• Serve as first contact for pay inquiries and resolve issues.
• Ensure payroll practices comply with FLSA and state wage regulations.
• Prepare tax filings, W-2s, and year-end reports.
• Reconcile payroll to GL and prepare journal entries.
• Identify process improvements to reduce manual effort.

Skills

Analytical skills

Payroll processing

Multi-state payroll

Communication skills

Excel proficient

Time management

Education

Bachelor’s degree in Accounting/Finance/HR

CPP or FPC advantageous

Tools

Workday

ADP

UKG

Job description

H&V is a global leader in filtration and energy storage solutions. Our advanced materials are used in nearly every industry and touch every aspect of modern life. Wherever you work, live or travel, chances are an H&V solution is close by, contributing to a cleaner, healthier, more sustainable world. H&V serves the world from 13 strategically located facilities. Our footprint in the Americas, Europe and Asia lets us meet the unique requirements of global and regional customers efficiently, accurately and cost effectively, while capturing supply chain efficiencies. These advantages help make H&V a valuable partner and a true worldwide leader. Our success comes from our ability to adapt, our values and the people of H&V. We act with integrity, and we treat customers, partners and each other with dignity and respect. We live these values every day and could not have prospered for more than 200 years without them.

P O S I T I O N O V E R V I E W

The Payroll Analyst supports the accurate, timely, and compliant delivery of payroll across H&V’s U.S. employee population, including union-represented locations. Working closely with Human Resources, Accounting, and site leadership, this individual will own recurring payroll processing cycles, reconcile payroll data and related general ledger activity, and resolve employee pay inquiries with a high standard of service and confidentiality. Reporting to the Payroll Manager, the Analyst plays a key role in how H&V safeguards payroll accuracy, maintains regulatory compliance, and strengthens the controls and processes behind employee pay.

K E Y R E S P O N S I B I L I T I E S

Payroll Processing & Operations

• Prepare and process multi-state, multi-entity payroll cycles - including salaried, hourly, and union populations - ensuring wages, hours, shift differentials, and overtime are calculated accurately and paid on schedule.
• Maintain and audit employee payroll records, including new hires, terminations, transfers, pay-rate changes, tax elections, direct deposits, and garnishments.
• Administer payroll deductions and employer contributions for benefits, 401(k), HSA/FSA, and leave programs in coordination with Human Resources and Benefits.
• Serve as the first point of contact for employee and manager pay inquiries, researching discrepancies and resolving issues with clear, timely communication.

Compliance & Controls

• Ensure payroll practices comply with federal, state, and local wage and hour regulations, including FLSA, multi-state tax withholding, and the pay, premium, and benefit provisions of applicable collective bargaining agreements.
• Prepare and validate payroll tax filings, quarterly and annual returns, W-2s, and related year-end reporting in partnership with the payroll provider.
• Execute and document payroll internal controls, supporting internal and external audit requests, workers’ compensation audits, and SOX-related testing.
• Safeguard the confidentiality and integrity of employee compensation data at all times.

Reporting & Analysis

• Reconcile payroll registers to the general ledger each cycle, preparing journal entries, accruals, and account reconciliations in partnership with Accounting.
• Prepare recurring payroll reporting and analysis, including labor cost, headcount, overtime trends, and PTO liability, and provide commentary on drivers of variance.
• Support the annual budget and forecast processes with wage, benefit, and payroll-tax data at the site and department level.
• Complete government, census, and third-party reporting requests, including EEO, ACA, and unemployment filings.

Systems & Continuous Improvement

• Maintain payroll system configuration, pay codes, earnings and deduction setups, and workflow accuracy in coordination with Workday and HRIS.
• Test and validate payroll system updates, integrations, and time-and-attendance interfaces prior to implementation.
• Identify and implement process improvements that reduce manual effort, strengthen controls, and improve payroll cycle time and accuracy.
• Document payroll procedures and support cross-training within the payroll function.

Q U A L I F I C A T I O N S

Education

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field required.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is advantageous.

Experience

• 3–5 years of progressive payroll experience, including hands-on responsibility for full‑cycle payroll processing in a multi‑state environment.
• Experience with payroll in a manufacturing or multi‑site environment is highly preferred.
• Direct experience processing union payroll and administering collective bargaining agreement provisions - including wage scales, shift and overtime premiums, dues, and fringe or benefit‑fund contributions - is required.

Skills & Competencies

• Strong analytical and problem‑solving skills, including the ability to reconcile complex payroll data and trace discrepancies to root cause.
• Working knowledge of federal and multi‑state wage and hour regulations, payroll tax, and year‑end reporting requirements.
• Ability to read and apply collective bargaining agreement language to payroll setup, retroactive pay adjustments, and union reporting.
• Strong communication skills, with the ability to explain pay and deduction matters clearly to employees and managers at all levels.
• High proficiency in Microsoft Excel; experience with ADP, Workday, UKG, or similar payroll and time-and-attendance platforms is advantageous.
• Discreet, deadline‑driven, and detail‑oriented, with a roll‑up-your‑sleeves style and a bias for action.

Starting salary at $70,000

Hollingsworth & Vose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.