Payroll Specialist

City of Cleveland; Cleveland (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Cleveland is seeking a Payroll Specialist to manage daily payroll operations for a large department. You will handle time and attendance processing, new-hire paperwork, terminations, and employee changes with an emphasis on accuracy and confidentiality.

The role requires strong Excel skills and experience with Kronos and ADP, plus a solid understanding of federal and state payroll regulations. Excellent attention to detail and communication are essential.

Qualifications

• High School Diploma or GED required.
• Four years of payroll processing experience, including with 200+ employee organizations.
• Working knowledge of payroll best practices and federal/state regulations.
• Strong Excel skills and proficiency with Kronos and ADP.

Responsibilities

• Perform daily payroll operations for a large department.
• Process time and attendance and payroll entries; interface with payroll.
• Assist with processing paperwork for new hires, terminations, and employee changes.
• Prepare internal payroll reports and year-end reporting.
• Maintain payroll records and file documents in a timely manner.

Skills

Payroll processing

Excel

Data analysis

Attention to detail

Verbal/written communication

Time management

Education

Associate's degree in Math/Accounting/related field

High School Diploma or GED

Tools

Kronos

ADP

Job description

Payroll Specialist

Performs daily payroll operations for a large department. Deals sensitively and professionally with confidential materials. Manages workflow to ensures all payroll transactions are processed accurately and timely. Executes time and attendance processing and interfaces with payroll. Assists with processing paperwork for new hires, terminations, and employee changes. Compares and validates work schedules, time clocks, and payroll entries. Conducts on-going time entry audits, makes adjustments, and documents deficiencies. Communicates with various levels of management. Makes decisions, solves problems, and analyzes data and situations. Utilizes organizational, multi-tasking, and prioritization skills in order to produce accurate results and meet established deadlines. Develops ad hoc financial and operational reporting as needed. Processes accurate and timely year-end reporting when necessary. Prepares internal payroll reports as needed. Understands proper taxation of employer paid benefits. Files documents into appropriate files in a timely manner and maintains payroll records. Processes manual checks. Performs other job-related duties as required.

High School Diploma or GED required. Four-years of processing payroll, one of which must be for an organization with 200+ employees required. Must have a working knowledge of payroll best practices and a strong knowledge of federal and state regulations. Must have strong PC skills including proficiency in Excel as well as a working knowledge of Kronos and ADP. Must have strong work ethic as well as verbal and written skills.

The following are preferred

• Strong knowledge of scheduling software interfaces with Kronos and ADP
• Professional payroll certification
• On-going participation in continuing education seminars and educational sessions
• an Associate's degree in Math, Accounting, or related field from an accredited college or university

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.