Payroll Specialist

City of Cleveland, OH; Cleveland (OH); On-site; USD 48,000 - 62,000; Full time

Job summary

City of Cleveland, Ohio is seeking a Payroll Specialist to manage daily payroll operations for a large department, ensuring timely and accurate processing. You will handle time and attendance, assist with new hires, terminations, and changes, and perform time-entry audits and reporting.

The role requires strong Excel skills and working knowledge of Kronos and ADP, with 4+ years of payroll experience and familiarity with federal and state regulations.

Qualifications

• Four years of processing payroll, including for an organization with 200+ employees.
• Solid knowledge of federal and state payroll regulations.
• Working knowledge of Kronos and ADP.
• Strong PC skills with Excel.
• Professional payroll certification is preferred.

Responsibilities

• Perform daily payroll operations for a large department.
• Process time and attendance and interface with payroll systems.
• Assist with paperwork for new hires, terminations, and employee changes.
• Audit time entries, adjust as needed, document deficiencies.

Skills

Payroll processing

Attention to detail

Time management

Analytical thinking

Education

High School Diploma or GED

Associate’s degree in Math, Accounting, or related field

Professional payroll certification

Tools

Kronos

ADP

Excel

Job description

Payroll Specialist

Performs daily payroll operations for a large department. Deals sensitively and professionally with confidential materials. Manages workflow to ensures all payroll transactions are processed accurately and timely. Executes time and attendance processing and interfaces with payroll. Assists with processing paperwork for new hires, terminations, and employee changes. Compares and validates work schedules, time clocks, and payroll entries. Conducts on-going time entry audits, makes adjustments, and documents deficiencies. Communicates with various levels of management. Makes decisions, solves problems, and analyzes data and situations. Utilizes organizational, multi-tasking, and prioritization skills in order to produce accurate results and meet established deadlines. Develops ad hoc financial and operational reporting as needed. Processes accurate and timely year-end reporting when necessary. Prepares internal payroll reports as needed. Understands proper taxation of employer paid benefits. Files documents into appropriate files in a timely manner and maintains payroll records. Processes manual checks. Performs other job-related duties as required.

High School Diploma or GED required. Four-years of processing payroll, one of which must be for an organization with 200+ employees required. Must have a working knowledge of payroll best practices and a strong knowledge of federal and state regulations. Must have strong PC skills including proficiency in Excel as well as a working knowledge of Kronos and ADP. Must have a strong work ethic as well as verbal and written skills. The following are preferred: Strong knowledge of scheduling software interfaces with Kronos and ADP; Professional payroll certification; On-going participation in continuing education seminars and educational sessions; and an Associate’s degree in Math, Accounting, or related field from an accredited college or university.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.