Payroll Specialist

O'Hagan Meyer; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental, & V

401(k) Retirement Plan

Life Insurance (Basic, Voluntary, & AD

Paid Time Off (Vacation, Sick Leave, &

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Free Food & Snacks in Office

Wellness Resources

Commuter Benefits

Job summary

O’Hagan Meyer in Chicago seeks a Payroll Administrator to manage multi-state payroll for Illinois, California, New York and beyond. You will ensure compliance with federal, state and local tax laws and process payroll tax filings accurately.

The ideal candidate has 3+ years of experience, strong software skills (ADP, UKG, Paycom) and attention to detail. A CPP is a plus; a Bachelor’s degree in HR/Finance is required.

Qualifications

• 3+ years of payroll administration with multi-state experience.
• Strong knowledge of payroll software (ADP/UKG/Paycom) and Excel.
• Deep understanding of federal, state, and local tax laws.
• Experience with payroll tax filings and year-end reporting (W-2, W-3, 941, 940).
• Excellent attention to detail and data accuracy.
• Strong organizational and prioritization skills.
• Excellent communication and interpersonal skills.

Skills

Multi-state payroll

Payroll software (ADP/UKG/Paycom)

Microsoft Excel

Tax laws knowledge

Payroll tax filings (W-2, 941, 940)

Data accuracy

Communication skills

Confidential information handling

Education

Bachelor’s degree in HR/Finance/Business

Tools

ADP

UKG

Paycom

Microsoft Excel

Job description

O’Hagan Meyer is a dynamic and growing Law Firm committed to providing practical, innovative and exceptional litigation and advisory services to our clients. We are currently seeking a highly motivated and detail-oriented Payroll Administrator with extensive experience in managing payroll for multi-state employees, including but not limited to Illinois, California and New York. The ideal candidate will have strong knowledge of payroll processes, tax laws, and employment regulations across multiple jurisdictions.

• 3+ years of experience in payroll administration with expertise in multi-state payroll, including knowledge of California and New York employment laws.
• Strong knowledge of payroll software (e.g., ADP, UKG, Paycom, etc.) and proficiency with Microsoft Excel.
• Deep understanding of federal, state, and local tax laws, with particular emphasis on California and New York payroll and employment regulations.
• Experience with payroll tax filings and year-end reporting (W-2, W-3, 941, 940, etc.).
• Excellent attention to detail and accuracy in managing large amounts of data.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to effectively address employee inquiries and resolve issues.

• Ability to handle confidential information with integrity and professionalism.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Certified Payroll Professional (CPP) designation is a plus.
• Bachelor’s degree in Human Resources, Finance, Business Administration, or related field is required.

Salary Range: $70,000 - $90,000

O'Hagan Meyer participates in E-Verify.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits