Payroll Specialist

Addison Group; Austin (TX); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Bonus

Job summary

Addison Group is seeking an experienced Payroll Specialist to support payroll operations for a fast-paced organization in Austin, TX. The role focuses on accurate, timely payroll processing across multiple states, maintaining employee records, and handling payroll inquiries.

The ideal candidate has 3–5+ years of payroll experience, strong Excel skills, and the ability to navigate evolving systems. This is a contract-to-hire opportunity with onsite work.

Qualifications

• 3-5+ years of payroll processing experience in a multi-state environment.
• Experience handling high-volume payroll for 800+ employees is a plus.
• Strong knowledge of payroll taxes, deductions, and benefits.

Responsibilities

• Process weekly and semimonthly payrolls with accuracy and timeliness.
• Review timekeeping data, deductions, taxes, benefits, and 401(k) contributions.
• Maintain payroll records across multiple states and handle garnishments and PTO adjustments.

Skills

Payroll processing

Excel

Attention to detail

Time management

Tools

Deltek

Paycor

Miter

mJobTime

Job description

Role: Payroll Specialist

Location: Austin, TXOnsite

Pay Rate: $28-32/hr+

Job Type: Full-Time

Benefits: This position is eligible for medical, dental, vision, and bonus.

Internal Job ID: 10083998

We are looking for a payroll specialist on a contract-to-hire basis.

We are seeking an experienced Payroll Specialist to support payroll operations for a fast-paced, multi-state construction organization. This role will be responsible for processing accurate and timely payroll, maintaining employee records, assisting with payroll reporting and compliance, and responding to employee payroll inquiries.

The ideal candidate has experience managing high-volume, multi-state payroll, is comfortable working across multiple payroll and timekeeping platforms, and can adapt to evolving systems and processes. This is a great opportunity for someone who is detail-oriented, organized, and able to hit the ground running in a deadline-driven environment.

Key Responsibilities:

Payroll Processing & Compliance

• Process weekly and semimonthly payrolls, ensuring accuracy and timely completion.
• Review timekeeping records, payroll data, deductions, taxes, benefits, and 401(k) contributions.
• Maintain accurate payroll records for employees across multiple states.
• Process garnishments, payroll deductions, and PTO adjustments.
• Assist with W-2 processing, payroll audits, and employment and wage verifications.
• Support prevailing wage and certified payroll reporting, as needed.
• Ensure payroll practices align with applicable federal and state regulations.

Payroll Systems & Reporting

• Prepare, review, and reconcile payroll reports across multiple payroll and timekeeping platforms.
• Support payroll system implementations and transitions, including data migration, testing, parallel payroll runs, and troubleshooting.
• Reconcile employee and timekeeping data across systems to ensure accurate payroll processing.
• Assist with payroll process documentation, system updates, and workflow improvements.
• Partner with Accounting and HR to support payroll reporting and general ledger reconciliations.

Employee Support & Collaboration

• Respond to payroll-related questions from employees, managers, HR, and Accounting.
• Maintain confidentiality of sensitive employee and payroll information.
• Assist with additional payroll projects and administrative responsibilities as needed.

Qualifications

• 3-5+ years of payroll processing experience, ideally supporting a workforce of 800+ employees.
• Experience processing multi-state payroll in a high-volume environment.
• Strong understanding of payroll taxes, deductions, benefits, garnishments, and payroll compliance.
• Proficiency in Microsoft Office, particularly Excel.
• General understanding of payroll accounting, reconciliations, and general ledger activity.
• Strong attention to detail, organization, and ability to manage competing deadlines.
• Ability to work independently and adapt to changing processes and priorities.

Preferred Qualifications

• Previous payroll experience within the construction industry.
• Experience with prevailing wage and certified payroll reporting.
• Familiarity with mJobTime, Deltek ComputerEase, Miter, and/or Paycor.
• Experience supporting payroll system implementations, transitions, or data migrations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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