Payroll Specialist

PCSI; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonus up to 6%

Employer-paid health insurance (100%)

401(k) with company match up to 6%

Disability coverage (short-term & long

21 days of PTO

Job summary

PCSI, based at the Corporate Headquarters in south Austin, TX, seeks a Payroll Specialist to support day-to-day payroll administration and regulatory compliance. This hybrid role involves processing payroll for multiple worksites, assisting with audits, and serving as a key contact for payroll inquiries.

Ideal candidates have 3+ years in high-volume payroll, strong data skills, and familiarity with UKG. The position offers a Monday–Friday hybrid schedule with up to 2 remote days and benefits

Qualifications

• 3+ years of payroll processing in a high-volume environment.
• Knowledge of wage and hour laws and payroll tax compliance.
• Experience with UKG payroll systems preferred.

Responsibilities

• Oversee delivery of Payroll Administrative Services including processing for hires, transfers, relocations, terminations, and changes.
• Audit timecards for accuracy prior to payroll processing and ensure timely reporting.
• Support year-end processes including reconciliations and W-2 processing.
• Collaborate with HR, Finance, IT, and Legal to ensure payroll data integrity and regulatory compliance.
• Assist with payroll audits and resolve discrepancies.

Skills

Payroll processing

Multi-state payroll

FLSA compliance

Data analysis

Education

High school diploma or GED

Some college coursework

Tools

UKG Payroll

UKG Time & Attendance

Job description

PCSI is looking for a Payroll Specialist to join our corporate Payroll team. As a Payroll Specialist, you'll support the day-to-day administration of payroll and help maintain compliance with company policies and regulatory requirements: federal, state, local, and specific to federal contracts.

You'll process payroll for a group of PCSI's worksites, assist with reconciliations and audits, and support process improvement projects. You'll also be a key point of contact for employees with payroll questions and partner with teams across the organization to resolve payroll issues.

We're looking for someone who has a good foundation in payroll, asks thoughtful questions, and is interested in continuing to build their skills and expertise.

How You’ll Work:

• Based at the Corporate Headquarters office in south Austin, TX.
• Monday-Friday hybrid schedule, up to 2 days per week remote.
• Must be located in the Austin, TX metro area.

Benefits Include:

• Annual bonus opportunity up to 6%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You'll Do as Payroll Specialist:

Payroll Processing:

• Oversee the delivery of efficient and effective Payroll Administrative Services, including payroll processing and the processing of new hires, transfers, relocations, terminations, and changes to employment conditions.
• Ensure systems are set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Assist UKG with wage garnishment and child support requests.
• Review and audit employee timecards for accuracy before payroll processing.
• Provide additional payroll processing support, including overpayment recoupment and manual payroll inputs (i.e., FMLA and PTO accruals), and deliver internal and external payroll reporting requirements.
• Assist with year-end processes, including reconciliations and W-2 processing.

Review, Auditing, and Compliance:

• Review, analyze, and reconcile payroll data according to established timelines, standards, and procedures.
• Review, analyze, and maintain labor allocations to ensure payroll costs are accurately charged to the appropriate contracts and departments.
• Support and participate in payroll compliance audits by reviewing payroll data, validating records, and assisting with the resolution of identified discrepancies to ensure regulatory and policy compliance.
• Ensure strict compliance with internal and external policies and regulations.
• Assists Payroll Manager in annual audit of financials.

Employee Support and Department Partnership:

• Research employee payroll inquiries and answer questions through the payroll ticketing system.
• Develop and maintain close professional relationships with assigned sites, team members, HR, Finance, IT, and Legal teams to ensure Payroll Administrative processes meet current and evolving business and legislative requirements and to review and reconcile cross-departmental data.
• Be proactive in identifying inefficiencies in processes and/or procedures and offer suggestions.
• Keep abreast of developments in HR and Payroll Services, identify best-practice solutions, and evaluate their applicability to PCSI requirements.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need:

Required Qualifications:

• High school diploma or GED equivalent required
• At least three (3) years of payroll processing experience in a high-volume environment of 1000 employees or more.

Preferred Qualifications:

• Some college coursework.
• Experience processing multi-state, union, and non-union payroll.
• UKG payroll and UKG Time & Attendance (UTA) experience.
• Experience with Service Contract Act, Wage Determinations, and prevailing wages under Davis Bacon Act.
• Experience participating in an HRIS implementation.
• Experience processing certified payroll.
• Fundamental Payroll Certification (FPC).

Knowledge, Skills and Abilities:

• Knowledge of PC functions and operation of Windows applications, including MS Word, MS Excel, and related applications.
• Working knowledge of payroll systems, payroll reports, and state and federal payroll taxes.
• Understanding of Fair Labor Standards Act (FLSA) compliance requirements and how they apply to payroll.
• Ability to handle confidential material with sensitivity and discretion.
• Strong decision-making, problem-solving, analytical, and mathematical skills.
• Excellent listening, written and oral communication, organizational, multitasking, and time management skills.
• Excellent attention to detail.
• Ability to interpret policies, procedures, and regulations.
• Ability to effectively present information in one-on‑one and small group situations to other employees of the organization.
• Ability to work as a team member.
• Self-starter with the ability to work with minimal direction and supervision.

Other Requirements:

• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to remain in a stationary position regularly, up to 85% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc. and carry office materials and supplies up to 20 pounds.
• Constantly operates a computer and other office productivity machinery, such as calculator, phone, copier, etc. and a personal computer.
• Ability to exchange accurate information in person and over the phone.
• Primarily works indoors.
• Occasional travel may be required, up to 5%.

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

All veterans and/or persons with all types of disabilities are strongly encouraged to apply!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.