Payroll Processor - Corporate Las Vegas

Tao Group

Las Vegas (NV)

Hybrid

USD 55,000 - 75,000

Full time

6 days ago

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Benefits offered by this job

Medical, Dental, and Vision Coverage

401(k) Retirement Program withEmployer

Life and Disability Insurance Plans

Ancillary Insurance Plans

Employee Assistance Program

Fertility & Family Forming Support and

Pet Insurance

TAO Marketplace

Employee Discounts

Time off and much more!

Job summary

TAO GROUP HOSPITALITY is seeking a Payroll Processor to join our team in Las Vegas. You will work with venue management and HR to ensure accurate payroll reporting and timely processing in Oracle.

This role requires 2–3 years of payroll experience across multiple states, strong data integrity, and the ability to resolve discrepancies. Knowledge of Oracle Payroll and Workday is preferred, with Spanish a plus.

Qualifications

High School Diploma or equivalent.
Eligibility to work in the United States.
2–3 years’ experience in electronic payroll processing with Multi State knowledge.
Experience with Oracle Payroll services and procedures preferred.
Fluency in Spanish a plus.
Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plus.
Proficient in Windows Microsoft Office (Word and Excel).
Experience in dealing with Workday payroll systems preferred.
Knowledge of multi-tax jurisdictions and payroll compliance.
Knowledge of arithmetic, economics and accounting principles and reporting.

Responsibilities

Assist in processing payroll entries within Oracle and payroll uploads.
Input supplemental payment details (bonuses, commissions, lump sums).
Prepare data for retroactive adjustments for non-exempt and exempt employees.
Audit electronic Timecards for hours submitted within pay periods.
Resolve payroll discrepancies and manage stop payments and off-cycle payments.
Assist with distributing payroll checks and W-2 forms; support year-end tasks.
Coordinate with HR/Payroll on data integrity and reporting.
Support audits and automation projects in payroll processes.

Skills

Payroll processing

Oracle Payroll

Timekeeping

Multi-state payroll

Attention to detail

Communication

Problem-solving

Education

High School Diploma

Tools

Oracle Payroll

Workday

Excel

Job description

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

Medical, Dental, and Vision Coverage
401(k) Retirement Program with Employer Match
Life and Disability Insurance Plans
Ancillary Insurance Plans
Employee Assistance Program
Fertility & Family Forming Support and Resources
Pet Insurance
TAO Marketplace
Employee Discounts
Time off and much more!

The Payroll Processor is responsible for interacting directly with venue management to ensure that all payroll data is reported accurately. Their primary responsibility will be to work as liaison between Oracle payroll process and the contact at the venues. This position will work closely with HR and Accounting teams on departmental projects to continually improve service and efficiency. The Payroll Processor will also be responsible for research and resolution of all payroll discrepancies, including stop payment for all lost or missing payroll checks, the issuance of manual checks for all term related payments. Responsibility will also include research and follow up for stale dated checks and documentation for these checks up to and including reporting unclaimed wages to appropriate state agency.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

Assist in the processing of all payroll entries within Oracle. Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing.
Input with supplemental payment details (i.e., bonuses, commissions, lump sum payments, etc.).
Calculate and provide data so that Oracle can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly. Calculate and provide data to Oracle for retroactive adjustments required for all exempt employees being paid a fixed salary.
Calculate and provide data to Oracle for all employees for all overtime retroactive pay calculations.
Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period.
Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines.
Input payroll related adjustments and updates into Oracle, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines.
Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing.
Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity.
Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload.
Coordinate with Payroll Leadership team on all pertinent payroll issues. Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.
Notify Oracle of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted.
Track employees' usage of PTO, including payments to employees and balances available.
Assist in the distribution of employee payroll checks and statements. Distribution of employee Forms W-2.
Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management.
Receive and stamp date receipt of all garnishment orders or inquiries. Submit all wage assignment orders or inquiries to Oracle Payroll Specialist by specified method within 24 hours of receipt per department guidelines.
Work with internal Tao Group Hospitality Payroll Accountant in notifying Oracle of all updates and changes to tax rates, jurisdictions and tax status in a timely manner.
Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency.
Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated information.
Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting.
Assist with projects relating to automation and streamlining of process and procedures for payroll; continues to look for solutions and raise-the-bar.
Assist and/ or completes additional tasks as assign.

EDUCATION/WORKING KNOWLEDGE:

High School Diploma required or equivalent
Proof of eligibility to work in the United States
Minimum of two to three (2 – 3) years’ experience in electronic payroll processing with Multi State knowledge
Experience with Oracle Payroll services and procedures preferred
Fluency in Spanish a plus
Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plus
Maintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standards
Proficient in Windows Microsoft Office (Word and Excel)
Experience in dealing with Workday payroll systems preferred
Knowledge and experience with multi-tax jurisdictions
Knowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance
Knowledge of arithmetic
Knowledge of economics and accounting principles and practices and reporting financial data

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE:

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

Ability to write, read, and verbally communicate
Must have strong problem-solving skills
Excellent written and verbal communication skills required

Ability to work under pressure and meet deadlines

Must have good positive energy throughout the day
Must be able to read the computer monitors and print legibly
Must be able to sit and/or stand for extended periods of time
Must be able to move quickly through work and set the pace in the office
Must be able to push and lift up to 25 lbs. with or without assistance
Small to Medium office environment
Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
5-25% Local Travel (United States)
Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
Maintain a professional, neat, and well-groomed appearance adhering to Company standards
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment

About Us

ABOUT TAO GROUP HOSPITALITY

Tao Group Hospitality delivers distinctive culinary and premium entertainment experiences through its portfolio of restaurants, nightclubs, lounges, and daylife venues. The company operates branded locations across the globe, featuring a collection of widely recognized hospitality brands including TAO, OMNIA, Marquee, LAVO, Beauty & Essex, Cathédrale, Little Sister, The Highlight Room, Sake No Hana, KOMA, Avenue, Fleur Room, JEWEL, and more. Tao Group Hospitality is part of Mohari Hospitality, an investment firm focused on the luxury lifestyle and hospitality sectors. With over 25 years of industry experience, Tao Group Hospitality consistently sets the bar for guest experiences by delivering unforgettable entertainment with innovation and creativity at the core. The company strives to exceed expectations and continually reinvent the future of hospitality through its owned operations as well as joint venture and managed properties.

Job Info