Payroll/Personnel Analyst

California State University, Long Beach; Long Beach (CA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

Paid Time Off

Health coverage

Retirement plans

Educational benefits

Employee Assistance Program

Wellness programs

Job summary

California State University, Long Beach (CSULB) seeks a Payroll/Personnel Analyst to oversee payroll, personnel transactions, and related documents for 300+ Beach Building Services employees. The role ensures accurate attendance, leaves, overtime, and compliance with university policies and bargaining agreements.

The position is temporary for 1 year, with full-time time base (40 hours per week) in Southern California, Long Beach.

Qualifications

• Equivalent to a bachelor's degree and two (2) years of related experience required.
• Payroll or HR experience preferred.

Responsibilities

• Payroll processing and timekeeping operations: manage payroll and timekeeping with accurate tracking of hours, leave balances, and timely payroll transactions in compliance with policies.
• Personnel relations support and compliance tracking: provide admin support for personnel matters while monitoring compliance with regulations and CBAs.
• Recruitment and onboarding coordination: assist with job postings, candidate communications, hiring documentation, and new employee orientation.

Skills

Payroll administration

Analytical skills

Communication

Education

Bachelor's degree

Job description

Payroll/Personnel Analyst

Job No: 561201

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 9 - CSUEU - TechnicalSupport Services, Job Search Category/Discipline: Administrative, Appointment Type: Temporary, Time Basis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the general direction of the Assistant Manager, BBSPayroll/Personnel Services, this position oversees all payroll,pertinent personnel transactions, and related documents for over300 Beach Building Services employees (permanent, temporary,full-time, part-time, intermittent, and student) in an effectiveand efficient manner.

Key Responsibilities

• Payroll Processing and Timekeeping Operations:Manages payroll and timekeeping functions by ensuring accuratetracking of employee work hours, leave balances, and timelyprocessing of payroll transactions in compliance with applicablepolicies and procedures.
• Personnel Relations Support and ComplianceTracking: Provides administrative support forpersonnel-related matters while monitoring and maintainingcompliance with employment regulations, collective bargainingagreements, and organizational policies.
• Recruitment and Onboarding Coordination:Coordinates recruitment and onboarding activities by assisting withjob postings, candidate communications, hiring documentation, andnew employee orientation to support a smooth and efficient hiringprocess.

Department

BBS Payroll / Personnel Services

Department Description (Optional)

BeachBuilding Services (BBS) at California State University LongBeach is dedicated to supporting the university by ensuring thesafe operation, maintenance, and development of the campus. As alarge, thriving department, BBS provides facilities basedcomprehensive support to the campus in the areas of academics,activities and event services. These facilities contribute to awell-rounded and enriching campus experience for students, facultyand staff. BBS is proud to contribute to the dynamic andtransformative educational and social events and programs that makeCSU Long Beach one of the most sought-after institutions and aleader among the CSU campuses.

• Environmental Health and Safety
• Energy and Utilities
• Facilities Operations (Service Response, Fiscal Operations,Payroll/Personnel, IT Services)
• Planning and Sustainability
• Mechanical, Electrical and Plumbing (Engineering, Fire Alarm,Electrical and Plumbing Shops)
• Building Trades (Lock, Sign, Carpentry, Paint and AutoShops)
• Grounds and Landscaping Services
• Custodial Services
• Design and Construction Services

BBS is composed of talented and skilled employees and dedicatedadministrators who work hard and collaborate to achieve our missionto "Build a Better Campus Every day."

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Administrative Analyst/Specialist - Nonexempt

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $4,799 (Step 1) - $6,992 (Step 20) per month.

Benefits

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Knowledge, Skills, and Abilities

This position will possess extensive experience in payrolladministration, personnel operations, and workforce support withina large and complex organization. They will independently overseepayroll and timekeeping functions for a diverse workforce of morethan 300 employees, ensuring accurate and timely processing ofattendance, overtime, shift differentials, stipends, leaves, andpayroll transactions while maintaining compliance with CSUpolicies, collective bargaining agreements, and universityprocedures. The successful candidate will have strong analyticalskills to audit payroll data, reconcile discrepancies, monitorlabor costs, prepare management reports, and develop systems thatimprove data integrity and operational efficiency. They will serveas a key liaison between departmental staff, Payroll, and HumanResources to resolve timekeeping issues, support compliancerequirements, manage attendance records, and administer studentpayroll programs.

In addition, the ideal candidate will provide comprehensivepersonnel and employee relations support by coordinatingappointments, separations, leaves of absence, work schedulechanges, and other employment transactions. They will maintainemployee records, oversee leave management and workers'compensation programs, monitor compliance with medical monitoringrequirements, and analyze workforce trends to support strategicplanning and operational decision-making. The candidate will alsocoordinate department-wide recruitment and onboarding activities,guiding hiring managers and candidates through the hiring processwhile ensuring new employees receive the resources and informationneeded for a successful transition. Strong organizational,communication, and customer service skills are essential, as thisindividual will manage sensitive personnel information, maintainworkforce data, support emergency response readiness, provideoperational analysis, and contribute to continuous processimprovement initiatives while ensuring adherence to all universityand departmental policies and procedures.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree and two (2) years of relatedexperience required.
• Experience creating and managing operational systemspreferred.
• Payroll or HR experience preferred.

Licenses / Certificates

• Valid CA Driver License to operate university vehicles preferred. Employees who are required to operate motorized vehicles and/or usetheir personal vehicle more than once a month on Universitybusiness are required to take a mandatory Defensive Driving courseand enroll in the DMV Employee Pull Notice (EPN) Program.

Physical Summary

• Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: 03 September 2026