Payroll Operations Specialist

frēijē Engineered Solutions Company; Indianapolis (IN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

Professional development

Collaborative environment

Job summary

frēijē Engineered Solutions Company in Indianapolis, IN is seeking a Payroll Operations Specialist to manage weekly payroll across multiple states. You will validate timekeeping, handle special pay, and ensure federal, state, and local compliance, including prevailing wage rules.

You’ll work with HR, Finance, managers, and our external payroll provider while maintaining Paycor processes and payroll deductions.

Qualifications

• 5+ years of payroll administration experience.
• Experience with Paycor or similar HRIS platform.
• Prevailing wage experience strongly preferred.
• Construction or field-based workforce experience preferred.
• Associate/Bachelor degree in accounting/finance/business preferred.
• CPP certification preferred.

Responsibilities

• Process weekly payroll across multiple states with accuracy.
• Validate timekeeping and manage special pay calculations.
• Maintain payroll controls and ensure regulatory compliance.
• Collaborate with HR, Finance, managers, and external payroll provider.
• Administer benefit and 401(k) deductions; perform reconciliations and reporting.

Skills

Payroll processing

Multi-state compliance

Advanced Excel

Cross-functional collaboration

Attention to detail

Education

Associate/Bachelor in Accounting/Finance/Business

CPP certification

Tools

Paycor

HRIS platforms

Job description

The Payroll Operations Specialist is responsible for accurate, timely, and compliant payroll operations across a multi-state workforce. This role manages weekly payroll processing, timekeeping validation, special pay calculations, and payroll controls while ensuring compliance with federal, state, and local regulations, including prevailing wage requirements. The Payroll Operations Specialist serves as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy. The role also maintains payroll systems and workflows within Paycor and administers payroll-related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP (Certified Payroll Professional) certification preferred

• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field-based workforce environments preferred
• Prevailing wage experience strongly preferred
• Experience reconciling benefits deductions and retirement plan feeds

What We Offer:

• Competitive salary.

• Comprehensive benefits package, including health, dental, and vision insurance. - Health Insurance starting at 99 cents per week

• Retirement savings plan with company match.

• Opportunities for professional development and career advancement.

• A supportive and collaborative work environment.

Join us at freije and play a key role in our continued success and growth. We look forward to welcoming you to our team!

Core Values

• Grit: You Follow Through When Work is Hard
• Lead From Your Seat: You think like an owner
• Uber Customer Centric: You drive a "wow" experience
• Endeavor to be Great: You strive to be the best version of yourself

frēijē is an Equal Opportunity Employer and participates in E-Verify.