Payroll Officer 2

State of Connecticut - DMHAS Off of the Commissioner; Middletown (CT); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional growth

Work-life balance

Job summary

State of Connecticut - DMHAS Off of the Commissioner is seeking a payroll supervisor to oversee operations for multiple facilities, ensuring accurate payroll processing, retroactive payments, and garnishments. The role requires leadership, policy interpretation, and strong staff development within a 40-hour workweek at 460 Silver St, Middletown, CT.

The ideal candidate will bring extensive payroll experience, familiarity with collective bargaining provisions, and proficiency in

Qualifications

• Seven years of experience in complex payroll or accounting clerical work.
• Two years supervising a payroll operation at Payroll Officer 1 level.
• College courses may substitute for up to two years of experience.
• Preferred: HR statutes, PeopleSoft payroll, benefits processing, MS 365 tools, payroll discrepancies.

Responsibilities

• Supervise payroll operations for 10 facilities.
• Oversee 24/7/365 payrolls with retroactive payments and garnishments.
• Train, guide, and evaluate staff; set priorities.
• Interpret payroll policies and respond to inquiries.
• Oversee payroll record keeping and reconciliations.
• Assist with payroll budget data and fringe benefits processing.

Skills

Supervisory experience

Oral communication

Interpersonal skills

Arithmetic computations

Education

High school diploma or GED

Tools

PeopleSoft

UKG-Pro

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Introduction

Position Highlights

Work Schedule: Monday - Friday

Work Hours: Full-time, 40 hours per week

Work Shift: First shift, 8:00 a.m. - 4:30 p.m.

Location: 460 Silver St, Middletown, CT

What we can offer you

• As a current State Employee you will continue enjoying the comprehensive benefits you know and rely on.
• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

What you’ll be doing

• Supervise payroll operations for 10 facilities, overseeing one Payroll Officer 1 and nine Payroll Clerks supporting about 3,600 employees across nine unions.
• Manage complex 24/7/365 payrolls, ensuring accurate computations, including retroactive payments and garnishments.
• Train, guide, and evaluate staff; assign work, set priorities, and maintain unit procedures.
• Interpret and apply payroll policies, collective bargaining provisions, and respond to employee payroll inquiries.
• Oversee payroll record keeping, reconciliations, and preparation of reports and correspondence.
• Assist with payroll-related budget data and fringe benefit processing, including cost recovery calculations.

More About the Agency and Facilities

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

Start with us! Stay with us! Grow with us!

Please Note

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.

Examples of Duties

• Schedules, assigns, oversees and reviews work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on development of policies and standards;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Prepares reports and correspondence;
• Responsible for accuracy of payroll computations;
• Responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments;
• Supervises payroll record keeping, coding and reconciliations;
• Answers employees questions about payroll related matters;
• Supervises control and distribution of paychecks;
• Interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining;
• Assists in budget preparation by preparing payroll expenditure data;
• May provide information and process paperwork relating to employee fringe benefits;
• May be responsible for calculation of cost recovery for fringe benefits for federal or other funds;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of relevant agency policies and procedures;
• and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units;
• Knowledge of and ability to apply relevant state and federal laws, statutes and regulations;
• governmental accounting principles and practices as applied to payroll operations and record keeping;
• Considerable interpersonal skills;
• oral communication skills;
• skill in performing arithmetical computations;
• Supervisory ability.

Minimum Qualifications – General Experience

Seven (7) years of experience in complex clerical work in accounting or payroll.

Minimum Qualifications – Special Experience

Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.

Minimum Qualifications – Substitutions Allowed

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Preferred Qualifications

• Experience applying human resources statutes, regulations, policies, procedures and bargaining unit contract agreement terms to payroll.
• Experience using PeopleSoft software to process payroll functions for the full payroll lifecycle.
• Experience processing medical, dental and group life benefits.
• Experience using Microsoft 365 Suite including Word, Excel, and Outlook.
• Experience investigating payroll discrepancies.
• Experience managing competing priorities while meeting deadlines.
• Experience utilizing UKG-Pro or similar time and attendance software.

Special Requirements

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.