Payroll Clerk (Three-Shift Operations)

State of Connecticut - DMHAS Off of the Commissioner; Middletown (CT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

State employee benefits overview

Professional growth opportunities

Healthy work/life balance

Job summary

DMHAS Office of the Commissioner in Middletown, CT, is seeking a Payroll Clerk for a three-shift operation. The role involves preparing biweekly payrolls, reviewing timecards, and ensuring accurate deductions in a fast-paced state government environment.

Applicants must be current CT state employees with relevant experience; a high school diploma or GED is required, and familiarity with PeopleSoft, UKG-Pro, and Microsoft Office is preferred.

Qualifications

• Four years of experience in accounts payable, bookkeeping, payroll or clerical finances.
• One year as a State of Connecticut Payroll Clerk (class code 6157).
• College training may substitute for the General Experience.
• Preferred: experience with a three-shift, 24/7 payroll environment and related systems.

Responsibilities

• Prepares biweekly regular, overtime, and supplemental payrolls.
• Reviews timecards and posts hours to payroll records accurately.
• Processes deductions and wage adjustments; notes changes on worksheets.
• Balances prelists for Central Payroll and verifies payroll actions.
• Verifies payroll registers and provider payments against records.
• Responds to employee pay inquiries and maintains payroll files.

Skills

payroll terminology

basic accounting

general office procedures

interpersonal skills

oral and written communication

arithmetic computations

Education

High school diploma or GED

Tools

PeopleSoft

UKG-Pro

Excel

Word

Job description

Introduction

Do you have experience as a State of Connecticut Payroll Clerk? Join our team as a Payroll Clerk (Three-Shift Operations) to make an impact and lead with excellence!

THE POSITION

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) has an anticipated opening for Payroll Clerk (Three-Shift Operations)! Please note you must be a current State of CT employee to be considered for this position (see Selection Plan for additional details).

HIGHLIGHTS

• FACILITY: DMHAS Office of the Commissioner (OOC)��


• LOCATION: 460 Silver Street, Middletown, CT


• SCHEDULE: Full-Time, 40 Hours per Week, First Shift, Monday through Friday, 8:00am - 4:30pm��


• POSITION NUMBER: 23749�

WHAT WE CAN OFFER YOU

• Visit our new State Employee Benefits Overview page!


• Professional growth and development opportunities


• A healthy work/life balance to all employees

ABOUT US

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

PLEASE NOTE

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Selection Plan

Please Note: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Departments of Children and Families, Correction, Developmental Services, Emergency Services and Public Protection, Mental Health and Addiction Services, and Veterans Affairs this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.

EXAMPLES OF DUTIES

• Prepares biweekly regular, overtime, and supplemental payrolls


• Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards


• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.)


• Calculates gross wages


• Notes deductions on worksheets and deduction summary sheets


• Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system


• Prepares and totals various deduction worksheets, e.g., credit union, medical and/or insurance providers, etc.


• Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll


• Verifies check register and printouts from Central Payroll against worksheets and records


• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts


• Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.


• Calculates and processes retroactive payments, collective bargaining increases and annual increments


• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts


• Verifies provider checks issued by Office of State Comptroller against own records


• Verifies providers' bills in same manner


• Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.)


• Responds to employee inquiries regarding paychecks and payroll practices and procedures


• Maintains various records and files for payroll data and forms


• May calculate workers' compensation and/or retirement payments


• May calculate and monitor payroll deductions for court ordered wage executions (garnishments)


• May consult division or facility supervisors regarding employee time recorded


• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of

• payroll terminology, practices and procedures


• basic accounting and bookkeeping principles and procedures


• general office procedures

Skills

• interpersonal skills


• oral and written communication skills


• in performing arithmetic computations

Ability to

• read, understand and apply applicable contract guidelines and regulations


• maintain records and files


• follow complex oral and written instructions


• operate office equipment which includes computers, tablets, and other electronic equipment

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness


• Experience with a three- shift, 24/7 operation with varying schedules and pay rules.


• Experience utilizing PeopleSoft, or similar application for human resource and/or financial management


• Experience utilizing UKG-Pro or similar time and attendance software


• Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines


• Experience working in Microsoft Office, with knowledge of Excel and Word

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.

CONCLUSION

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.