Payroll Manager - Mission-Driven Health Org | CPP

Aviva Health; Roseburg (OR); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Weekday schedule

Paid holidays

PTO

Medical/Dental/Vision coverage

403(b) match

Job summary

Aviva Health in Roseburg, OR is seeking a Payroll Manager to lead semi-monthly payroll across multiple clinics and grant-funded programs. This role ensures payroll accuracy, compliance, and strong internal controls while collaborating with HR, Finance, and program leaders.

You will supervise the Payroll Specialist, manage payroll setup, reconciliations, tax reporting, ACA forms, and audits. The ideal candidate has CPP/FPC, 3+ years payroll experience, and proficiency with Abila MIP and Excel.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) required.
• Current Oregon Driver’s License and clean driving record required.
• Experience with ACA reporting, grant labor allocations, and financial audits required.
• Three (3) years of progressively responsible payroll experience, including responsibility for a complete payroll cycle required.
• Experience with payroll reconciliations, payroll accounting, tax reporting, and deductions required.
• Working knowledge of federal and Oregon payroll and wage requirements required.
• Proficiency with payroll systems and Microsoft Excel required.
• Experience training, leading, or supervising payroll staff preferred.
• Experience with Abila MIP and payroll for a mid-sized, multi-site organization preferred.
• Healthcare, nonprofit, or grant-funded payroll experience preferred.

Responsibilities

• Manage the payroll calendar and oversee timely semi-monthly payroll for hourly and salaried employees.
• Independently review payroll prepared by the Payroll Specialist before finalization, including time and attendance, overtime, bonuses, retroactive pay, leave adjustments, special compensation, and final pay.
• Oversee new-hire payroll setup and changes to employee status, wages, tax withholding, direct deposit, benefits deductions, garnishments, and other legally required deductions.
• Perform or oversee payroll-to-general-ledger and payroll liability reconciliations, payroll accounting, and related journal entries.
• Oversee payroll tax reporting and deposits, unemployment requirements, Paid Leave Oregon and Workers’ Benefit Fund payroll requirements, and year-end payroll reporting.
• Coordinate ACA reporting, including applicable Form 1095 processes, with Human Resources, Benefits, and external vendors.
• Prepare and review labor-cost reports, grant-related payroll allocations, and supporting documentation for financial reporting and audits.
• Maintain payroll records and coordinate responses to authorized audit, grant, and compliance requests.
• Administer and support Abila MIP payroll functionality, including payroll setup, reporting, troubleshooting, and documented system procedures.
• Establish and maintain payroll review and approval procedures, access controls, separation of duties, and documented reconciliations.
• Supervise, train, and evaluate the Payroll Specialist. Provide functional direction to the Accounting Assistant or other staff performing assigned payroll-support work.
• Crosstrain payroll staff, maintain backup procedures, and develop a continuity plan so payroll can be completed during absences or staffing changes.
• Serve as the primary payroll resource for the Controller and handle complex or escalated employee pay inquiries.
• Partner with Human Resources on payroll treatment of employee changes, benefits, leave, and separations while protecting confidential employee information.
• Monitor payroll accuracy, reconciliation completion, compliance deadlines, employee response times, and workload; recommend process improvements.
• Perform other related duties as assigned.

Skills

Accuracy

Regulatory awareness

Communication

Education

Bachelor’s degree in accounting/finance

Equivalent experience

Tools

Abila MIP

Microsoft Excel

Job description

Aviva Health in Roseburg, OR is seeking a Payroll Manager to lead semi-monthly payroll across multiple clinics and grant-funded programs. This role ensures payroll accuracy, compliance, and strong internal controls while collaborating with HR, Finance, and program leaders.

You will supervise the Payroll Specialist, manage payroll setup, reconciliations, tax reporting, ACA forms, and audits. The ideal candidate has CPP/FPC, 3+ years payroll experience, and proficiency with Abila MIP and Excel.