Payroll Manager

Buyers Edge Platform; Waltham (MA); Hybrid; USD 117,000 - 131,000; Full time

Benefits offered by this job

Benefits from day one (medical, dental

Vision coverage

401(k) with company match

Job summary

Buyers Edge Platform is seeking a Payroll Manager to lead the payroll team across multiple states and entities. You will manage end-to-end payroll, ensure compliance, and coordinate with Accounting, HR, Benefits, and Tax for accurate ledger postings.

The role focuses on leveraging ADP and NetSuite, ensuring timely cycles, and driving process improvements. Hybrid work and strong benefits are offered.

Qualifications

• Strong knowledge of federal, state, and local payroll laws and payroll tax requirements.
• Hands-on experience with ADP payroll and SmartCompliance.
• Experience with general ledger accounting and month-end close; NetSuite a plus.
• Advanced Excel skills (lookups, pivots, data reconciliation).
• Excellent attention to detail and confidentiality; strong leadership and communication.

Responsibilities

• Lead, train, and develop the payroll team; set priorities and review performance.
• Review and approve each payroll cycle before release to ensure accuracy and deadlines.
• Establish payroll policies, procedures, and internal controls with documented reviews.
• Escalate complex payroll pay questions and issues as the subject matter expert.
• Support payroll integration for acquisitions and harmonization of pay practices.

Skills

Leadership

Communication

Attention to detail

Organizational skills

Problem-solving

Time management

Education

Bachelor’s degree or equivalent

CPP preferred

Tools

ADP payroll

SmartCompliance

NetSuite

Excel

Job description

Buyers Edge Platform (“BEP”) is a leading digital procurement and back-end services platform for the foodservice industry, serving operators, manufacturers, and distributors across the value chain. Through a portfolio of brands organized into four business units – Digital Procurement Network, Fresh Solutions, Supply Chain Management, and Software – BEP combines industry-leading purchasing power, proprietary data and analytics, and technology with decades of collaborative industry relationships.

BEP is an established, private equity-backed, multi-entity organization that continues to grow both organically and through acquisitions. Each business unit runs a distinct economic model, from recurring, volume-based procurement fees to software subscriptions to fresh supply chain services – which makes disciplined, consistent finance a competitive advantage.

ABOUT THE ROLE

The Payroll Manager position is responsible for the accurate, timely, and compliant processing of multi-state payroll for Buyers Edge Platform and its subsidiaries. This role leads the payroll team, owns the end-to-end payroll cycle, and partners closely with Corporate Accounting, HR, Benefits, and Tax to ensure payroll is properly recorded in the general ledger, reconciled each period, and compliant with federal, state, and local regulations. The Payroll Manager serves as the subject matter expert on payroll systems, controls, and process improvement as the company continues to grow through acquisitions.

WHAT YOU WILL OWN

• Lead, train, and develop the payroll team; set priorities, assign work, and conduct performance reviews
• Review and approve each payroll cycle before release, ensuring accuracy and adherence to deadlines
• Establish and maintain payroll policies, procedures, and internal controls, including segregation of duties and documented review
• Serve as the escalation point for complex employee pay questions and payroll issues
• Build a culture of accountability, accuracy, and continuous improvement within the team

WHAT YOU BRING

• Oversee end-to-end processing of semi-monthly/bi-weekly payroll for salaried, hourly, and commissioned employees across multiple states and entities
• Manage off-cycle payrolls, bonuses, commissions, terminations, and final pay in compliance with state requirements
• Oversee payroll tax filings and deposits, quarterly and annual returns (941, 940, state UI and withholding), W-2s, and resolution of agency notices
• Manage new state registrations and multi-state tax setup as the workforce expands
• Coordinate with HR and Benefits on new hires, terminations, compensation changes, and benefit deductions to ensure data integrity between HRIS and payroll
• Reconcile benefit provider accounts to invoices/withholdings (401(k), FSA/HSA, etc.)
• Support payroll integration for acquired companies, including system conversions and harmonization of pay practices
• Support annual financial statement audits, 401(k) plan audits, and workers' compensation audits by preparing schedules and documentation
• Prepare payroll reporting and analytics for Finance leadership (headcount, labor cost, variance analysis) · Identify and implement process improvements and automation opportunities across payroll and related systems
• Perform other duties as assigned

REQUIRED:

• Strong knowledge of federal, state, and local payroll laws, wage and hour regulations (FLSA), and payroll tax requirements
• Hands-on experience with ADP payroll (including SmartCompliance) and related systems.
• Working knowledge of general ledger accounting, accruals, and account reconciliations; NetSuite a plus.
• Advanced Excel skills (lookups, pivot tables, data reconciliation)
• Excellent attention to detail and commitment to accuracy and confidentiality
• Strong leadership, coaching, and communication skills with the ability to explain payroll matters clearly to employees and leadership
• Ability to manage multiple deadlines in a fast-paced, growing environment
• Strong organizational and problem-solving skills

EDUCATION & EXPERIENCE:

• Bachelor’s degree or equivalent work experience
• 5–7+ years of progressive multi-state payroll experience, including at least 2–3 years in a supervisory or management role
• Experience with payroll accounting and month-end close responsibilities
• Certified Payroll Professional (CPP) preferred
• Experience in a multi-entity or acquisitive company environment preferred

TRAVEL:

• Travel may be required to other corporate offices 1 – 2 times a year based on need.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 20 lbs

WHAT’S IN IT FOR YOU:

Base Salary: $117,000 – $131,000 per year

· Great benefits from day one. We offer medical, dental, vision, FSA, company-paid life insurance, and more—plus a 401(k) with company match.

· Grow with us. Enjoy strong training, development, and competitive pay.

· Work-life balance. Our flexible PTO policy lets you take time when you need it—no accrual required.Not sure you meet every qualification? Studies show that diverse applicants often hesitate to apply unless they check every box. At Buyers Edge Platform, we value authenticity and inclusion—if you're excited about the role, we encourage you to apply. You might be exactly who we’re looking for!#LI-HYBRID