Payroll Manager

Hoxton Circle; Vacaville (CA); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k)

Paid time off

Hybrid schedule

Job summary

Hoxton Circle, a private equity-backed distribution business, is hiring a Payroll Manager to own payroll end to end. You will be the payroll expert, running every cycle, owning the system and ensuring pay practices meet California wage and hour rules.

This standalone role reports directly to senior leadership and emphasizes building clean processes and strong controls. You will manage multi-state payroll, time and attendance for a large hourly workforce, and collaborate with the accounting team

Qualifications

• 7+ years of payroll experience, including 3+ years owning a payroll function.
• Deep knowledge of California wage and hour law for hourly, non-exempt employees.
• Multi-state payroll and tax experience.
• Solid understanding of payroll accounting, GL entries and reconciliations.
• UKG Ready experience preferred; strong experience on another major platform is acceptable.
• Comfortable as the sole payroll owner with good judgment to flag and fix issues.

Responsibilities

• Run bi-weekly and off-cycle payroll end to end for exempt and non-exempt employees across multiple states.
• Own California wage and hour compliance, including daily overtime, double time, meal and rest premiums and regular rate calculations on bonuses and incentives.
• Manage time and attendance for a large hourly workforce that clocks in and out.
• Handle multi-state payroll taxes, filings and agency notices, plus year-end and W-2 processing.
• Prepare payroll journal entries, accruals and reconciliations with the accounting team.
• Administer and improve the payroll and timekeeping system, building automation and self-service where it saves time.
• Write the procedures and controls for each payroll process and support audits.
• Bring employees from acquired businesses onto payroll and harmonize pay practices.

Skills

Payroll management

California wage/hour law

Multi-state payroll

Payroll accounting

GL entries & reconciliations

Sole payroll owner

Issue flagging & remediation

Tools

UKG Ready

Major payroll platform

Job description

We're partnering with a private equity-backed distribution business on the hire of a Payroll Manager to own payroll end to end.

This is a hands-on, standalone role. You'll be the company's payroll expert, running every cycle yourself, owning the system and making sure pay practices are accurate and fully compliant with California wage and hour rules. It suits someone who enjoys owning a function outright, likes building clean processes and controls, and wants a direct line to senior leadership.

What you'll be doing:

• Run bi-weekly and off-cycle payroll end to end for exempt and non-exempt employees across multiple states
• Own California wage and hour compliance, including daily overtime, double time, meal and rest premiums and regular rate calculations on bonuses and incentives
• Manage time and attendance for a large hourly workforce that clocks in and out
• Handle multi-state payroll taxes, filings and agency notices, plus year-end and W-2 processing
• Prepare payroll journal entries, accruals and reconciliations with the accounting team
• Administer and improve the payroll and timekeeping system, building automation and self-service where it saves time
• Write the procedures and controls for each payroll process and support audits
• Bring employees from acquired businesses onto payroll and harmonize pay practices

What we're looking for:

• 7+ years of payroll experience, including 3+ years owning a payroll function
• Deep, hands-on knowledge of California wage and hour law for hourly, non-exempt employees
• Multi-state payroll and tax experience
• UKG experience preferred (UKG Ready especially), though strong experience on another major platform is fine
• Solid understanding of payroll accounting, GL entries and reconciliations
• Comfortable as the sole payroll owner, with the judgment to flag and fix issues

Compensation & logistics:

• Base salary: $130,000 to $150,000, plus bonus
• Medical, dental and vision coverage, 401(k) and paid time off
• Hybrid schedule: three days per week on site
• Location: Northern California, commutable from the East Bay and Sacramento areas