Payroll Manager

Ports America Shared Services, Inc; Tempe (AZ); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement benefits

Paid time off

Job summary

Ports America is seeking a Payroll Manager to oversee payroll processing for management and union groups, ensuring accuracy and timeliness across multi-state operations. The role involves supervising staff, aligning with accounting, compliance, and treasury, and leading system enhancements.

The position requires 8+ years of high-volume payroll experience, a bachelor’s degree or equivalent, and strong analytical and communication skills to drive process improvements and maintain timely reporting.

Qualifications

• Bachelor's Degree or equivalent experience.
• 8+ years of payroll experience in a high volume multi-state organization.
• Automated accounting and payroll reporting experience.

Responsibilities

• Provide hands-on supervision of daily priorities and activities of payroll staff; review and prioritize task lists.
• Process bi-weekly and weekly, union and non-union payrolls for Ports America and affiliates as needed.
• Audits and approves check requests, wire requests, and ACH requests submitted to accounts payable for payment; ensure timely processing for all payments.
• Ensure that employee contributions to the company's 401(k) plan are submitted accurately and timely.
• Lead payroll projects, coordinating, facilitating, and planning.
• Be the primary point of contact with the general ledger accounting team regarding payroll accounting and resolving issues.
• Coordinate with Payroll Compliance, Tax, Audit Lead on internal and external auditor requests.
• Manage, contribute to, and validate ongoing process improvements and enhancements.

Skills

Payroll knowledge

Multi-state payroll

Leadership

Analytical skills

Communication

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it’s on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations. Where the pulse of global trade meets the precision of maritime excellence, at Ports America, we don’t just move cargo; we drive the nation’s economic engine!

The Payroll Manager is responsible for managing the payroll function at Ports America including the accurate and timely payroll processing for management and union employee groups.

Working Conditions:

• Occasional travel to Ports America sites (approx 10%)
• Provide hands-on supervision of daily priorities and activities of payroll staff; review and prioritize task lists
• Process bi-weekly and weekly, union and non-union payrolls for Ports America and affiliates as needed
• Audits and approves check requests, wire requests, and ACH requests that are submitted to accounts payable for payment; ensure timely processing for all payments
• Ensures that employee contributions to the companies 401(k) plan are submitted to the record keeper accurately and timely.
• Primary point of contact with the general ledger accounting team regarding the payroll accounting process and resolution of accounting issues.
• Resource for Union Payroll Processes; demonstrate working knowledge of: Collective Bargaining Agreements, payroll processing requirements, contract-year end, dues and pension/welfare processes
• Final approver for W2 reconciliations, and federal and state tax deposits and filings for 20 plus tax entities.
• Assume overall responsibility for communicating funding requirements for payroll related activities to the Ports America treasury department.
• Leads Payroll projects, coordinating, facilitating, and planning.
• Key resource in the implementation and updating of payroll systems, which includes system design, user acceptance testing, and process improvements.
• Coordinates with Payroll Compliance, Tax, Audit Lead on internal and external auditor requests
• Manage, formulate, contribute to, and validate ongoing process improvement and enhancements.
• Other duties as assigned.
• Bachelors Degree or equivalent experience.
• 8+ years of payroll experience in a high volume multi-state organization.
• Automated Accounting and payroll reporting experience

Preferred Qualifications:

• Extensive knowledge of payroll operations, including withholding and tax and benefit and W2 reconciliation.
• Advanced proficiency with Microsoft Word, Excel, and Access.
• Ability to multi-task and balance competing priorities in a fast paced, dynamic environment.
• Strong analytical and problem solving skills.
• Strong leadership skills and to continually reevaluate and set priorities.
• Ability to create best practice standards for a better valuation of processes and procedures.
• Excellent interpersonal, oral and written communication skills, to effectively interact with internal and external customers.
• Ability to work independently, prioritize tasks and meet deadlines with minimal supervision

NOTE:

Compensation & Benefits:

Actual compensation will be determined based on factors such as experience, qualifications, skills, and geographic location. Eligible employees may receive a comprehensive benefits package, including medical, dental and vision coverage, retirement benefits, paid time off, paid holidays, and other company-sponsored benefits. Additional incentive compensation may be available based on the position.

This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, age, disability, genetic information, citizenship status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Work Authorization:

This position does not offer employment-based immigration sponsorship. Applicants must be legally authorized to work in the United States without current or future sponsorship.

Applicant Privacy:

For additional information regarding how Ports America collects, uses, and protects applicant information, please review our Applicant Privacy Notice . Questions regarding the handling or protection of applicant data may be directed to [e-mail] .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.