Payroll Manager

HighGround; Tampa (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical plans

FSA/HSA

Vision & Dental

Disability coverage

Life Insurance

401k match

Job summary

HighGround seeks an experienced Payroll Manager to oversee payroll operations across multiple brands and entities using ADP Workforce Now. You will manage weekly/bi-weekly payroll for hourly and salaried staff across multiple states and help integrate acquired companies.

The role requires strong knowledge of payroll tax compliance, year-end processes, and payroll reporting. Private equity-backed environment and residential home services background are a plus, with competitive benefits and bonus

Qualifications

• 7+ years of payroll management experience.
• Extensive experience with ADP Workforce Now payroll and reporting systems.
• Experience processing payroll for multiple entities with hourly and salaried employees in multiple states.
• Experience integrating acquisitions into ADP Workforce Now.
• Strong knowledge of payroll tax regulations and compliance.

Responsibilities

• Manage end-to-end payroll processing for multiple brands and entities on a weekly or bi-weekly basis for hourly and salaried employees, including commission/variable pay.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Lead payroll configurations, upgrades, and integrations in ADP Workforce Now, including new company setups post-acquisition.
• Onboard newly acquired companies into ADP and standardize payroll processes.
• Oversee payroll tax filings and remittance.
• Manage year-end payroll processes (W-2s, reconciliations, audits).
• Maintain payroll records and documentation per policy/regulatory requirements.
• Support audits related to payroll.
• Troubleshoot discrepancies and provide excellent employee service.
• Provide payroll reporting and analysis to Finance/Leadership.
• Stay current with payroll laws and regulatory changes.

Skills

Organizational skills

Analytical thinking

Problem solving

Communication skills

Education

CPP Certification

Tools

ADP Workforce Now

Microsoft Excel

Job description

Position Overview:

We are seeking an experienced, detail-oriented Payroll Manager to join our team. This individual will oversee and manage all payroll operations across multiple brands and entities using ADP Workforce Now. The ideal candidate will have a deep understanding of multi-entity, multi-state payroll for hourly workforces, experience integrating newly acquired companies into payroll systems, and solid expertise in payroll tax compliance and commission/variable pay plans. Prior experience in residential home services and Private Equity-backed environments is highly desirable.

Key Responsibilities:

• Manage end-to-end payroll processing for multiple brands and entities on a weekly or bi-weekly basis for hourly and salaried employees, including processing commission and other variable compensation programs.
• Ensure compliance with federal, state, and local payroll, wage & hour laws and best practices.
• Lead payroll system configurations, upgrades, and integrations in ADP Workforce Now, including new company setups post-acquisition.
• Partner with HR, Finance, and M&A teams to onboard newly acquired companies into ADP and standardize payroll processes.
• Oversee payroll tax filings and ensure timely remittance of all payroll taxes.
• Manage year-end payroll processes, including W-2s, tax reconciliations, and audits.
• Maintain accurate payroll records, reports, and documentation in accordance with company policy and regulatory requirements.
• Support internal and external audits related to payroll.
• Troubleshoot payroll discrepancies and provide exceptional customer service to employees.
• Provide payroll reporting and analysis to Finance and leadership as needed.
• Stay current with payroll laws and regulatory changes.

Qualifications:

• 7+ years of payroll management experience.
• Extensive experience with ADP Workforce Now payroll and reporting systems required.
• Demonstrated experience processing payroll for multiple entities with hourly and salaried employees in multiple states.
• Experience integrating acquisitions into ADP Workforce Now.
• Strong knowledge of payroll tax regulations and compliance.
• Experience in residential home services, construction, or similar hourly-based industries preferred.
• Private Equity-backed company experience is a strong plus.
• Proficiency in Microsoft Excel and payroll reporting.
• Strong organizational, problem-solving, and analytical skills.
• Excellent communication and interpersonal skills with the ability to interact at all levels of the organization.
• CPP certification is a plus.

THE COMPANY:

HighGround is a private equity-backed leader in the disaster mitigation and property restoration services industry. The company was created in 2020 with the acquisition of Dry Force headquartered in Dallas, TX. Over the past 6+ years, HighGround has acquired fourteen additional brands across the US, encompassing decades of industry experience and market success. HighGround companies leverage industry leading technology, both in the field and in back-office operations, as well as a highly trained professional workforce delivering best-in-class service to its customers. Leading online reviews validate its commitment to service and have resulted in deep business-to-business relationships with leading plumbers, HVAC providers, home builders, digital referral partners and property management firms. These potential referral sources across North America provide a highly efficient channel to residential and commercial markets.

COMPENSATION AND BENEFITS

Compensation will be commensurate with experience including a competitive base salary, annual bonus and competitive benefits package to include:

• Choice of 4 medical plans
• FSA medical and dependent spending account or HSA available with high-deductible plan
• Vision and Dental Insurance (2 dental plans to choose from!)
• Company paid Long/Short term Disability
• Company Paid Life Insurance $25k and voluntary buy up life insurance
• 401k with company matching
• Ancillary Benefits (Hospital, Critical Illness, Accident)