Payroll Manager

HighGround; Mesa (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

4 medical plans

FSA/HSA options

Vision and Dental Insurance

Disability insurance

Life Insurance

401k with company matching

Ancillary Benefits

Job summary

HighGround is seeking an experienced Payroll Manager to oversee multi-brand, multi-state payroll operations. You will manage weekly/bi-weekly processing for hourly and salaried staff, drive ADP Workforce Now configurations, and integrate acquisitions into payroll systems.

You will partner with HR, Finance, and M&A teams to ensure compliance, accurate tax filings, and timely year-end processes while delivering insightful payroll reporting to leadership.

Qualifications

• 7+ years of payroll management experience.
• Extensive experience with ADP Workforce Now payroll and reporting systems required.
• Experience processing payroll for multiple entities with hourly and salaried employees in multiple states.
• Experience integrating acquisitions into ADP Workforce Now.
• Strong knowledge of payroll tax regulations and compliance.
• Proficiency in Microsoft Excel and payroll reporting.

Responsibilities

• Manage end-to-end payroll processing for multiple brands and entities on a weekly or bi-weekly basis for hourly and salaried employees, including processing commission and other variable compensation programs.
• Ensure compliance with federal, state, and local payroll, wage & hour laws and best practices.
• Lead payroll system configurations, upgrades, and integrations in ADP Workforce Now, including new company setups post-acquisition.
• Partner with HR, Finance, and M&A teams to onboard newly acquired companies into ADP and standardize payroll processes.
• Oversee payroll tax filings and ensure timely remittance of all payroll taxes.
• Manage year-end payroll processes, including W-2s, tax reconciliations, and audits.
• Maintain accurate payroll records, reports, and documentation in accordance with company policy and regulatory requirements.
• Support internal and external audits related to payroll.
• Troubleshoot payroll discrepancies and provide exceptional customer service to employees.
• Provide payroll reporting and analysis to Finance and leadership as needed.
• Stay current with payroll laws and regulatory changes.

Skills

Payroll management

Multi-entity payroll

State payroll compliance

Excel proficiency

Analytical skills

Communication

Education

CPP certification (preferred)

Payroll accounting knowledge

Tools

ADP Workforce Now

Job description

Position Overview:

We are seeking an experienced, detail-oriented Payroll Manager to join our team. This individual will oversee and manage all payroll operations across multiple brands and entities using ADP Workforce Now. The ideal candidate will have a deep understanding of multi-entity, multi-state payroll for hourly workforces, experience integrating newly acquired companies into payroll systems, and solid expertise in payroll tax compliance and commission/variable pay plans. Prior experience in residential home services and Private Equity-backed environments is highly desirable.

Key Responsibilities:

• Manage end-to-end payroll processing for multiple brands and entities on a weekly or bi-weekly basis for hourly and salaried employees, including processing commission and other variable compensation programs.
• Ensure compliance with federal, state, and local payroll, wage & hour laws and best practices.
• Lead payroll system configurations, upgrades, and integrations in ADP Workforce Now, including new company setups post-acquisition.
• Partner with HR, Finance, and M&A teams to onboard newly acquired companies into ADP and standardize payroll processes.
• Oversee payroll tax filings and ensure timely remittance of all payroll taxes.
• Manage year-end payroll processes, including W-2s, tax reconciliations, and audits.
• Maintain accurate payroll records, reports, and documentation in accordance with company policy and regulatory requirements.
• Support internal and external audits related to payroll.
• Troubleshoot payroll discrepancies and provide exceptional customer service to employees.
• Provide payroll reporting and analysis to Finance and leadership as needed.
• Stay current with payroll laws and regulatory changes.

Qualifications:

• 7+ years of payroll management experience.
• Extensive experience with ADP Workforce Now payroll and reporting systems required.
• Demonstrated experience processing payroll for multiple entities with hourly and salaried employees in multiple states.
• Experience integrating acquisitions into ADP Workforce Now.
• Strong knowledge of payroll tax regulations and compliance.
• Experience in residential home services, construction, or similar hourly-based industries preferred.
• Private Equity-backed company experience is a strong plus.
• Proficiency in Microsoft Excel and payroll reporting.
• Strong organizational, problem-solving, and analytical skills.
• Excellent communication and interpersonal skills with the ability to interact at all levels of the organization.
• CPP certification is a plus.

THE COMPANY:

HighGround is a private equity-backed leader in the disaster mitigation and property restoration services industry. The company was created in 2020 with the acquisition of Dry Force headquartered in Dallas, TX. Over the past 6+ years, HighGround has acquired fourteen additional brands across the US, encompassing decades of industry experience and market success. HighGround companies leverage industry leading technology, both in the field and in back-office operations, as well as a highly trained professional workforce delivering best-in-class service to its customers. Leading online reviews validate its commitment to service and have resulted in deep business-to-business relationships with leading plumbers, HVAC providers, home builders, digital referral partners and property management firms. These potential referral sources across North America provide a highly efficient channel to residential and commercial markets.

COMPENSATION AND BENEFITS

Compensation will be commensurate with experience including a competitive base salary, annual bonus and competitive benefits package to include:

• Choice of 4 medical plans
• FSA medical and dependent spending account or HSA available with high-deductible plan
• Vision and Dental Insurance (2 dental plans to choose from!)
• Company paid Long/Short term Disability
• Company Paid Life Insurance $25k and voluntary buy up life insurance
• 401k with company matching
• Ancillary Benefits (Hospital, Critical Illness, Accident)