Payroll Manager

University of Washington; Seattle (WA); Hybrid; USD 83,000 - 101,000; Full time

Benefits offered by this job

Hybrid work options

Benefits package

Job summary

The University of Washington is seeking a Payroll Manager within Housing & Food Services in Seattle. This hybrid, full-time role oversees end-to-end payroll operations for a large workforce and ensures data integrity in financial systems and statements.

You will lead payroll processing, time and leave reconciliation, and compliance; serve as Workday subject matter expert; develop reports and dashboards; supervise staff and collaborate with campus partners to optimize payroll processes.

Qualifications

• Four years of payroll or accounting experience in a related environment.
• Experience administering payroll in compliance with laws and regulations.
• Experience with overtime eligible/exempt staff payroll and data visualization.
• Strong communication and problem-solving with employees.

Responsibilities

• Oversee end-to-end payroll processing, time & leave reconciliation, and compliance for a large department.
• Develop audit schedules and monitoring for semi-monthly payroll and monthly leave accruals.
• Serve as Workday SME for payroll, time tracking, and absence management.
• Research and resolve payroll issues; collaborate with campus partners on complex problems.
• Develop reports, dashboards, and metrics to support operations and improvements.

Skills

Payroll management

HRIS experience

Communication skills

Problem solving

Organization & planning

Prioritization

Data visualization

Education

Bachelor's degree in business administration

Tools

Workday

Job description

Hybrid (telework 2 days or less per week)

Seattle, WA

Full time

REQ-0000138261

Job Description

Housing & Food Services has an outstanding opportunity for a Payroll Manager for Business and Finance Services to join their team.

About this Opportunity

Manage end-to-end payroll operations and the related business processes, ensuring payroll data integrity within the financial systems and the accuracy of resulting financial statements.

Key Responsibilities

Manage Payroll Operations 60%

• Oversee end-to-end payroll processing, including payroll administration, time and leave reconciliation, and compliance with federal, state, university, and collective bargaining agreement requirements for a department of 500 professional and classified employees represented under SEIU, WFSE, and the UW Professional Staff Program, and 900 student employees.
• Develop and maintain audit schedules and monitoring processes to ensure successful completion of semi-monthly payroll processing and monthly leave accruals.
• Serve as the Workday subject matter expert for HFS and provide guidance on payroll, time tracking, absence management, and related business processes.
• Research, analyze, and resolve payroll issues; collaborate with the ISC and campus partners to investigate and elevate complex problems when necessary.
• Develop, maintain, and analyze reports, dashboards, and metrics to support payroll operations, compliance, and process improvements.

Leadership and Collaboration 25%

• Model behaviors that promote a positive, respectful, and collaborative work environment.
• Serve as a member of the Business and Finance leadership team.
• Build and maintain strong partnerships with HFS units, UW Payroll, Human Resources, Finance, Information Technology, and other campus stakeholders.
• Serve as the primary liaison between HFS and the ISC; identify trends, communicate recurring issues, and develop strategies to improve operations.
• Collaborate with HFS Human Resources, Finance, Information Technology, UW Payroll, and other campus partners to coordinate processes and resolve issues.

Supervision 15%

• Supervise and direct the work of Payroll staff to ensure quality, accuracy, and timely completion of work.
• Provide coaching, feedback, and performance management to support employee success and development.
• Promote cross-training, knowledge sharing, and professional development opportunities to strengthen team capability and continuity.
• Plan, prioritize, and assign work to meet operational needs and competing priorities.
• Foster an environment that encourages learning, accountability, and continuous improvement.

Reports to

Assistant Director for Accounting Operations

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

Bachelor’s degree in business administration or closely related field and four years of experience in a payroll or accounting environment that demonstrates:

• Experience managing payroll using an HRIS or the equivalent.
• Effective administration of state and federal laws related to payroll compliance.
• Administration of payroll for overtime eligible and overtime exempt staff.
• Effective communication and problem solving with employees.
• Effective organization, planning and scheduling of work.
• Successful prioritization of complex and often competing priorities.
• Effective communication, adaptation, and visualization of data for a diverse audience.
• Curiosity and eagerness to learn and adapt to new technologies.

Preferred Qualifications

• Experience working with Workday or other comparable payroll systems.
• Experience in payroll management or related fields at a public institution of higher education.
• Successful completion of training and testing required to execute Workday security role within one month of hire.

Working Conditions

• Up to 2 days of remote work is available.
• Position may require work outside of regular Monday through Friday business hours to meet payroll deadlines and support critical business operations.

About the Team

\"Working together to enhance student life\" is the Housing & Food Services mission statement. Housing & Food Services is a large and complex organization with a unified commitment to supporting student learning, growth, and success.

Compensation, Benefits and Position Details

Pay Range Minimum:

$92,196.00 annual

Pay Range Maximum:

$92,196.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

There are many perks to working for the University of Washington. Learn more about the benefits (https://www.washington.edu/jobs/benefits-for-uw-staff/) that could be available to you as a UW employee.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.