Payroll Manager

C3 AI; Redwood City (CA); On-site; USD 98,000 - 120,000; Full time

Job summary

C3 AI in Redwood City, CA, seeks a Payroll Manager to own and optimize our US and international payroll processes in a fast-growing software company.

The role partners with HR and finance to ensure compliance, manage stock-related activities, and deliver accurate payroll results for semi-monthly cycles and audits.

Candidates must be authorized to work in the United States and have 5+ years of multi-state payroll experience, including ESPP/RSU activities, with strong Excel skills.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of experience processing multi-state U.S. payroll.
• Experience administering equity compensation (ESPP, stock option exercises, RSU vesting).
• Experience with international payroll processing or oversight.
• Experience working in a high-growth software company.
• Proficiency in Microsoft Excel and payroll reporting.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Process semi-monthly, multi-state US payroll, including medical benefits, FSA, ESPP, 401(k) contributions, and loans.
• Oversee and process international payroll, coordinating with local vendors or PEOs as needed.
• Manage daily stock activities such as exercise and vesting.
• Work closely with the HR team on employee matters including new hires, terminations, leaves of absence, and other changes affecting payroll.
• Maintain payroll operations by ensuring compliance with established company procedures and federal, state, and local regulations.
• Prepare payroll journal entries, assist with GL account reconciliations and flux analyses for month-end close, along with other GL and compliance-related finance team requests as needed.
• Participate in quarterly reviews, annual audits, and SOX requests.
• Serve as a backup for payroll processing in the absence of other payroll team members.
• Act as the point of contact for payroll-related questions and inquiries.
• Assist with ad hoc requests, including 401(k) audits, workers' comp audits, insurance renewals, benefits requests, and payroll cash flow reporting.

Skills

Multi-state US payroll experience

Equity compensation experience

International payroll processing

High-growth software industry

Strong communication skills

Adaptability to changing priorities

Microsoft Excel

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite Payroll

Job description

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain‑specific generative AI offerings for the enterprise.Learn more at: C3 AI

C3 AI is seeking a Payroll Manager to join our team at our Redwood City offices. In this role, you will be highly involved in various aspects of the payroll process and initiatives. We seek a hands‑on, self‑motivated individual with experience thriving in high‑growth environments. Reporting directly to the Senior Accounting Manager, this role offers an opportunity to make a significant impact within our organization.

Please note that this position is full-time and located onsite at our Redwood City office.

Responsibilities:

• Process semi‑monthly, multi‑state US payroll, including medical benefits, FSA, ESPP, 401(k) contributions, and loans.
• Oversee and process international payroll, coordinating with local vendors or PEOs as needed.
• Manage daily stock activities such as exercise and vesting.
• Work closely with the HR team on employee matters including new hires, terminations, leaves of absence, and other changes affecting payroll.
• Maintain payroll operations by ensuring compliance with established company procedures and federal, state, and local regulations.
• Prepare payroll journal entries, assist with GL account reconciliations and flux analyses for month‑end close, along with other GL and compliance‑related finance team requests as needed.
• Participate in quarterly reviews, annual audits, and SOX requests.
• Serve as a backup for payroll processing in the absence of other payroll team members.
• Act as the point of contact for payroll‑related questions and inquiries.
• Assist with ad hoc requests, including 401(k) audits, workers' comp audits, insurance renewals, benefits requests, and payroll cash flow reporting.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of experience processing multi‑state U.S. payroll.
• Experience administering equity compensation (ESPP, stock option exercises, RSU vesting).
• Experience with international payroll processing or oversight.
• Experience working in a high‑growth company, preferably in the software industry.
• Proficiency in daily tasks with adaptability to changing priorities.
• Strong written and verbal communication skills.
• Experience with NetSuite Payroll is a plus.
• Proficiency in Microsoft Excel.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

$98,000 — $120,000 USD

C3 AI is proud to be an Equal Opportunity and Affinity Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.