Payroll Manager

C3.ai, Inc.; Redwood City (CA); On-site; USD 98,000 - 120,000; Full time

Job summary

C3 AI is seeking a Payroll Manager to join our Redwood City offices. You will lead semi-monthly U.S. payroll, oversee international payroll, and manage stock activity such as exercises and vesting in a high-growth software environment.

Reporting to the Senior Accounting Manager, you will partner with HR on hires, terminations, leaves of absence, and other payroll changes; ensure compliance with federal, state, and local regulations; and support month-end close with journal entries and analyses.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of experience processing multi-state U.S. payroll.
• Experience administering equity compensation (ESPP, stock option exercises, RSU vesting).
• Experience with international payroll processing or oversight.
• Experience working in a high-growth company, preferably in the software industry.
• Proficiency in daily tasks with adaptability to changing priorities.
• Strong written and verbal communication skills.
• Experience with NetSuite Payroll is a plus.
• Proficiency in Microsoft Excel.

Responsibilities

• Process semi-monthly, multi-state US payroll, including medical benefits, FSA, ESPP, 401(k) contributions, and loans.
• Oversee and process international payroll, coordinating with local vendors or PEOs as needed.
• Manage daily stock activities such as exercise and vesting.
• Work closely with the HR team on employee matters including new hires, terminations, leaves of absence, and other changes affecting payroll.
• Maintain payroll operations by ensuring compliance with established company procedures and federal, state, and local regulations.
• Prepare payroll journal entries, assist with GL account reconciliations and flux analyses for month-end close, along with other GL and compliance-related finance team requests as needed.
• Participate in quarterly reviews, annual audits, and SOX requests.
• Serve as a backup for payroll processing in the absence of other payroll team members.
• Act as the point of contact for payroll-related questions and inquiries.
• Assist with ad hoc requests, including 401(k) audits, workers' comp audits, insurance renewals, benefits requests, and payroll cash flow reporting.

Skills

Multi-state payroll

Equity compensation

International payroll

Excel

Communication skills

SOX/audit support

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite Payroll

Job description

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise.Learn more at: C3 AI

C3 AI is seeking a Payroll Manager to join our team at our Redwood City offices. In this role, you will be highly involved in various aspects of the payroll process and initiatives. We seek a hands‑on, self‑motivated individual with experience thriving in high-growth environments. Reporting directly to the Senior Accounting Manager, this role offers an opportunity to make a significant impact within our organization.

Please note that this position is full-time and located onsite at our Redwood City office.

Responsibilities

• Process semi-monthly, multi-state US payroll, including medical benefits, FSA, ESPP, 401(k) contributions, and loans.
• Oversee and process international payroll, coordinating with local vendors or PEOs as needed.
• Manage daily stock activities such as exercise and vesting.
• Work closely with the HR team on employee matters including new hires, terminations, leaves of absence, and other changes affecting payroll.
• Maintain payroll operations by ensuring compliance with established company procedures and federal, state, and local regulations.
• Prepare payroll journal entries, assist with GL account reconciliations and flux analyses for month-end close, along with other GL and compliance-related finance team requests as needed.
• Participate in quarterly reviews, annual audits, and SOX requests.
• Serve as a backup for payroll processing in the absence of other payroll team members.
• Act as the point of contact for payroll-related questions and inquiries.
• Assist with ad hoc requests, including 401(k) audits, workers' comp audits, insurance renewals, benefits requests, and payroll cash flow reporting.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of experience processing multi-state U.S. payroll.
• Experience administering equity compensation (ESPP, stock option exercises, RSU vesting).
• Experience with international payroll processing or oversight.
• Experience working in a high-growth company, preferably in the software industry.
• Proficiency in daily tasks with adaptability to changing priorities.
• Strong written and verbal communication skills.
• Experience with NetSuite Payroll is a plus.
• Proficiency in Microsoft Excel.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

C3 AI provides excellent benefits, a competitive compensation package and generous equity plan.

California Base Pay Range

$98,000—$120,000 USD

C3 AI is proud to be an Equal Opportunity and Aff…