Payroll Manager

CFS; Providence (RI); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with safe-harbor contribution

Profit sharing

Job summary

Payroll Manager position in Providence, RI, overseeing a large multi-state operation for 400–500 employees. Lead payroll processing, supervise staff, and partner with accounting leadership to ensure accuracy and regulatory adherence.

Join a stable, family-oriented organization with strong tenure and a competitive benefits package, including robust health coverage, a 401(k) with employer contributions, and profit sharing. You will own the payroll function and drive continuous improvements.

Qualifications

• Experience leading payroll for large multi-state operations.
• Knowledge of payroll taxes, garnishments, and compliance.
• Strong organizational and leadership skills.
• Ability to partner with senior accounting leadership.

Responsibilities

• Oversee weekly payroll for 400-500 employees across states.
• Supervise payroll staff and onboarding/offboarding.
• Maintain pay rates, benefit contributions, and labor agreements.
• Ensure regulatory compliance and audits.
• Drive process improvements and payroll reporting.

Skills

Payroll leadership

Multi-state payroll

High-volume payroll

Payroll taxes & compliance

Leadership & organization

Job description

Salary: $90,000-$110,000 + Discretionary Bonus

Why Join?

• Established, family-oriented organization with exceptional employee tenure and a people-first culture.
• Competitive salary plus discretionary bonus opportunity.
• Company-paid medical and dental coverage covering 80%+ of premiums.
• 401(k) with 3% safe-harbor contribution plus discretionary profit sharing that has historically averaged approximately 5%.
• High-impact leadership position with ownership of a complex, multi-entity payroll function.
• Direct exposure to senior accounting leadership and organizational decision-makers.
• Stable organization with a strong reputation, long-term growth, and a collaborative work environment.

Position Overview

We are seeking an experienced Payroll Manager to oversee a large-scale, multi-state payroll operation supporting approximately 400-500 employees. This individual will lead payroll processes, supervise payroll staff, ensure compliance with union agreements, and serve as a key partner to accounting leadership.

Key Responsibilities

• Manage accurate and timely weekly payroll processing for approximately 400-500 employees across multiple states.
• Supervise payroll personnel and oversee employee onboarding, offboarding, and payroll-related changes.
• Maintain pay rates, benefit contributions, labor agreements, and monthly remittance processes.
• Review timekeeping records, labor allocations, payroll adjustments, and discrepancy resolution.
• Process payroll taxes, garnishments, unemployment filings, and other compliance requirements.
• Ensure compliance with federal, state, and local payroll regulations.
• Partner closely with senior accounting leadership on payroll reporting, audits, reconciliations, and process improvements.
• Drive payroll efficiency, accuracy, and continuous improvement initiatives.

Qualifications

• Prior payroll leadership or management experience.
• Strong knowledge of multi-state payroll processing.
• Experience managing high-volume payroll operations.
• Working knowledge of payroll taxes, garnishments, compliance, and reporting requirements.
• Excellent organizational, leadership, and problem-solving skills.

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