Payroll Manager

Kennedy Jenks Consultants; Portland (OR); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Health Savings Account

401(k)

Tuition Reimbursement

Employee Ownership

Professional registration support

Paid time off

Job summary

Kennedy Jenks in Portland, Oregon seeks a Payroll Manager to oversee multi-state payroll operations across teams, functions, and priorities. You will ensure accurate, compliant, and timely payroll processing with attention to deductions, benefits, and leave administration.

This role requires 5+ years in payroll, strong knowledge of wage-and-hour laws and tax compliance, and experience with HRIS/ERP systems.

Qualifications

• 5+ years of progressive payroll experience with multi-state processing.
• Bachelor's degree or higher in a related field; CPP/FPC preferred but not required.
• Strong knowledge of FLSA, wage and hour, and payroll tax compliance.
• Experience with HRIS/ERP and advanced Excel for analysis and reporting.

Responsibilities

• Lead multi-state payroll processing accurately and on time, including deductions, benefits, leave, adjustments, and off-cycle payments.
• Ensure payroll tax compliance and monitor wage and hour requirements across states.
• Reconcile payroll and related accounting entries; investigate discrepancies.
• Administer payroll, HRIS, and ERP systems; improve workflows and data accuracy.
• Coordinate payroll audits and maintain SOPs, training materials, and process docs.
• Collaborate with HR, Finance, managers, and external partners to resolve issues.

Skills

Multi-state payroll processing

Payroll tax compliance

Wage and hour requirements

Payroll reconciliation

Excel proficiency

HRIS / ERP systems

Education

Bachelor's degree in Accounting, Finance, HR, or Business Administration

Tools

HRIS systems

ERP systems

Microsoft Excel

Job description

Founded in 1919, KJ has always looked to the future. With a talented team of professionals and a culture of continuous improvement, we deliver exceptional engineering, environmental consulting, and construction management services, with a focus on innovation and sustainability. Using advanced analytics, technology, and tools, KJ improves designs, reduces risk, and finds better ways to deliver projects from planning through construction. KJ is at the forefront of developing sustainable solutions for clients, including green infrastructure design, strategies to reduce energy use and environmental impacts, award-winning water reuse projects, and efficient construction management practices that ensure quality, safety, and on-time delivery. We are known for our dedication to industry-leading client service and tailored solutions.

Kennedy Jenks is seeking a Payroll Manager in Portland, Oregon to oversee accurate, compliant, and efficient payroll operations across our teams, functions, and business priorities. This is an opportunity where you are accountable for multi-state payroll processing, compliance, controls, reconciliations, and continuous process improvement.

You'll play a key role in ensuring employees are paid accurately and on time, payroll processes remain compliant and well-controlled, and payroll systems and workflows continue to evolve with the needs of the business.

What You'll Do

As a Payroll Manager, you'll contribute across key focus areas such as payroll operations, compliance, and process improvement.

• Lead payroll processing: Oversee accurate and timely multi-state payroll processing, including deductions, garnishments, benefits, leave, adjustments, and off-cycle payments.
• Ensure compliance: Manage payroll tax compliance and monitor applicable wage and hour requirements, including FLSA and prevailing wage requirements.
• Maintain payroll controls: Reconcile payroll and related accounting entries, investigate discrepancies, and maintain quality assurance and internal control procedures.
• Manage systems and processes: Administer payroll, HRIS, and ERP systems and identify opportunities to improve workflows, automation, and data accuracy.
• Support audits and documentation: Coordinate payroll audits and maintain process documentation, SOPs, training materials, and other resources that support consistent payroll practices.
• Partner across the organization: Collaborate with Human Resources, Finance, managers, employees, and external partners to resolve payroll issues and support business needs.

What Makes This Role Different

• End-to-end ownership: You will own critical payroll processes and controls that directly impact every employee across the organization.
• Multi-state complexity: You'll manage payroll requirements across multiple states and navigate evolving tax, wage, and compliance requirements.
• Cross-functional impact: You'll serve as a payroll subject matter expert, partnering closely with HR and Finance to ensure payroll data and processes work effectively across systems and functions.

What You Bring

• Relevant experience: 5+ years of progressive payroll administration experience, including 2+ years in a Payroll Manager, Lead Payroll Specialist, or senior payroll role.
• Functional expertise: Strong knowledge of multi-state payroll processing, payroll tax compliance, wage and hour requirements, payroll reconciliation, deductions, garnishments, benefits, and leave administration.
• Communication and collaboration: Ability to work effectively with employees, managers, HR, Finance, auditors, and external partners while handling sensitive and confidential information.
• Problem-solving and execution: Strong analytical and attention-to-detail skills with the ability to investigate discrepancies, manage competing deadlines, and improve processes.
• Tools and systems: Experience with payroll, HRIS, and ERP systems and advanced Microsoft Excel skills, including PivotTables, lookup functions, data validation, reconciliation analysis, and exception reporting.
• Work style: Organized, proactive, dependable, and comfortable taking ownership of complex processes and sensitive information.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
• Experience: 5+ years of progressive payroll experience with multi-state payroll processing required.
• Areas of Knowledge: Multi-state payroll tax compliance, FLSA and wage and hour requirements, payroll accounting and reconciliation, internal controls, and quality assurance.
• Certifications, licenses, or professional registrations: CPP or FPC certification preferred but not required.
• Additional preferred qualifications: Experience in a project-based or professional services organization, prevailing wage administration, and payroll process documentation or workflow design.

Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and do their best work.

Salary range for this position is anticipated to be $70,000 and $100,000, and may vary based upon education, experience, qualifications, licensure, certifications, and geographic location.

Benefits summary: Medical, dental, vision, life and disability insurance; a health savings account; a 401(k); bonus programs; tuition reimbursement; employee ownership opportunity; professional registration support; business travel assistance; competitive paid time off and holidays; an employee assistance program; and additional programs that support your wellbeing and professional growth.

#LI-Hybrid

Kennedy Jenks is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status, or any other characteristics protected by applicable law.