Payroll Manager

Aston Carter; Ontario (CA); Hybrid; USD 93,000 - 102,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Aston Carter is seeking a Payroll Manager in Toronto, ON to lead a PCP-certified payroll team in a hybrid, contract role. You will oversee high-volume payroll for unionized groups, stabilize the Oracle Fusion system, and ensure compliance with complex agreements.

The role requires deep payroll processing expertise, strong leadership, and collaboration with HR, Finance, IT, and external consultants to drive optimization and continuous improvement.

Qualifications

• PCP certification strongly preferred.
• PLP designation highly desirable.
• Experience with Oracle Fusion Payroll implementation or post-implementation support.
• Experience in unionized payroll environments (ONA/OPSEU or similar).
• Strong leadership, coaching, and process-improvement capabilities.

Responsibilities

• Lead, coach, and develop a payroll team in a high-volume environment.
• Oversee end-to-end payroll processing for unionized groups and shift workers.
• Stabilize and optimize Oracle Fusion Payroll post-implementation.
• Collaborate with IT, external consultants, HR, and Finance to drive improvements.
• Ensure compliance with payroll legislation and collective agreements.
• Perform payroll reconciliations and resolve discrepancies.
• Lead year-end reconciliations and maintain payroll controls.

Skills

Leadership

Coaching

Process improvement

Compliance knowledge

Stakeholder collaboration

Analytical skills

Education

Payroll Compliance Practitioner (PCP) certification

Payroll Leadership Professional (PLP) designation

Tools

Oracle Fusion Payroll

Oracle ERP

Job description

Job Title: Payroll Manager

Job Description

The Payroll Manager leads a team of Payroll Specialists and oversees end-to-end payroll operations in a complex, high-volume environment. This role focuses on stabilizing and optimizing a recently implemented Oracle Fusion Payroll system, ensuring accurate and compliant payroll for approximately 5,000 employees, including shift workers and multiple unionized groups. The Payroll Manager provides strong leadership, implements and improves processes, mentors the team, and partners with cross-functional stakeholders to drive payroll transformation and continuous improvement.

Responsibilities

• Lead, coach, and develop a team of four PCP-certified Payroll Specialists, providing clear direction, support, and performance feedback.
• Establish structure and operational stability within the payroll function following recent leadership transitions.
• Oversee end-to-end payroll processing for a large employee population, including shift workers and multiple unionized groups, ensuring accuracy, timeliness, and compliance.
• Manage high-volume payroll cycles and ensure all pay runs are processed correctly and on schedule.
• Lead and oversee year-end payroll reconciliations, ensuring all records are accurate and aligned with financial and regulatory requirements.
• Implement, refine, and document payroll processes and controls to improve efficiency, accuracy, and compliance.
• Take a hands-on role in stabilizing and optimizing the recently implemented Oracle Fusion Payroll system.
• Collaborate closely with IT, external consultants, and other stakeholders to identify payroll system issues, test solutions, and implement enhancements.
• Provide subject-matter expertise on Oracle Fusion Payroll configuration, including pay codes, system functionality, and payroll modules.
• Support post-implementation activities for Oracle Fusion Payroll, including troubleshooting, configuration adjustments, and ongoing optimization.
• Ensure payroll practices comply with collective agreements, including those involving ONA and OPSEU, and other unionized environments.
• Monitor and maintain compliance with payroll-related legislation, policies, and internal standards.
• Analyze payroll data, perform reconciliations, and resolve discrepancies in a timely and accurate manner.
• Partner with HR, Finance, and operational leaders to align payroll processes with organizational needs and initiatives.
• Contribute to payroll transformation projects, process improvements, and system optimization efforts.
• Serve as a key point of contact for payroll-related inquiries, providing guidance and solutions to internal stakeholders.
• Foster a culture of innovation, collaboration, and continuous improvement within the payroll team.
• Ensure confidentiality and sensitivity in handling payroll information in a highly visible and critical function.
• Support and mentor team members in their professional development, including certification and leadership growth.

Essential Skills

• Proven experience managing and leading payroll teams, including coaching, developing, and providing structure to staff.
• Hands-on experience processing high-volume payroll for large employee populations, including shift workers and multiple unionized groups.
• Strong experience in unionized payroll environments, with experience working with collective agreements such as ONA and OPSEU or similar.
• Demonstrated expertise in payroll processing, reconciliation, and resolving payroll issues.
• Practical experience with Oracle Fusion Payroll, ideally including implementation or post-implementation support.
• Solid understanding of Oracle Payroll modules, payroll configuration, pay codes, and system functionality.
• Experience supporting payroll modules for at least one year following system implementation is preferred.
• Strong leadership and management skills, with the ability to bring stability, structure, and clarity to a changing environment.
• Ability to test payroll solutions, validate results, and work collaboratively to implement system improvements.
• Knowledge of payroll tax and compliance requirements in a complex, multi-union environment.
• Ability to work accurately under time constraints, including pay weeks where hours may extend beyond standard working times.
• Excellent analytical and problem-solving skills, particularly in reconciling payroll data and addressing discrepancies.
• Strong communication and collaboration skills, with the ability to partner effectively with HR, Finance, IT, and operational leaders.

Additional Skills & Qualifications

• Completion of the Payroll Compliance Practitioner (PCP) certification is strongly preferred.
• Completion of the Payroll Leadership Professional (PLP) designation is highly desirable.
• Experience with Oracle ERP and Oracle Fusion environments beyond payroll is an asset.
• background in supporting payroll transformation, process improvement, and system optimization initiatives.
• Experience working with external consulting partners on system configuration and implementation is an asset.
• Interest in leading payroll for a mission-driven organization that directly supports patient care and community impact.
• Ability to contribute to a culture focused on innovation, collaboration, and continuous improvement.
• Comfort working in a highly sensitive and visible function, handling confidential information with discretion.

Work Environment

This role operates in a hybrid work environment, with three days per week on site and four days on site during the first week. Standard hours are 9:00 a.m. to 5:00 p.m., with a 37.5-hour work week. During pay weeks, the Payroll Manager may occasionally work past 5:00 p.m. to ensure payroll is processed accurately and on time. The position is based on hospital grounds, and candidates should be comfortable working in a healthcare setting. The dress code is business casual. The environment offers the opportunity to lead a dedicated payroll team, collaborate with HR, Finance, IT, and operational leaders, and influence payroll transformation and system optimization. For permanent hires, the role may include access to comprehensive benefits and a pension plan, along with the chance to contribute to a mission-driven culture that values innovation, collaboration, and continuous improvement.

Job Type & Location

This is a Contract position based out of Toronto, ON.

Pay and Benefits

The pay range for this position is $95.00 - $105.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a hybrid position in Toronto,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco:

Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA):

Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.