Payroll Manager

Creative Financial Staffing, LLC; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Life insurance

Disability coverage

Paid time off

Paid holidays

Job summary

Creative Financial Staffing, LLC seeks a seasoned Payroll Manager to lead a nationwide function across 35+ states, supporting 200-400 employees in an ESOP-driven environment. The role emphasizes multi-state compliance, union payroll, certified payroll reporting, and strong team leadership.

Salary is $110,000-$130,000 plus bonus and comprehensive benefits. This hybrid role offers ownership and the chance to optimize payroll processes, reporting, and controls with HR and Finance.

Qualifications

• 7–10 years progressive payroll experience with 3 years leadership
• Experience with ADP or enterprise payroll platforms including administration
• Experience with multi-state payroll across numerous jurisdictions
• Knowledge of union payroll, certified payroll reporting, and prevailing wage

Responsibilities

• Lead end-to-end payroll for union and non-union employees across multiple states
• Ensure compliance with federal, state, and local payroll regulations and tax requirements
• Administer payroll per CBAs, including wages, fringes, deductions, remittances
• Oversee certified payroll reporting and prevailing wage compliance for public works
• Lead payroll audits, reconciliations, census reporting, and compliance reviews
• Partner with Finance on reconciliations, reporting, audits, controls
• Serve as internal payroll systems resource for software admin and enhancements
• Supervise Payroll Associate and manage weekly/monthly/annual obligations
• Independently manage recurring payroll obligations and deadlines

Skills

Payroll leadership

ADP experience

Multi-state payroll

Union payroll

Excel advanced

Education

Bachelor’s degree preferred

Tools

ADP Workforce Now

Job description

Lead a high-impact payroll function supporting a nationwide workforce across 35+ states while helping preserve some of America's most iconic landmarks. This is an opportunity for a seasoned Payroll Manager who brings expertise in multi-state compliance, union payroll, certified payroll reporting, and team leadership, and wants real ownership in a stable, employee-owned organization.

Title: Payroll Manager

Salary: $110,000 - $130,000 + Bonus + Comprehensive Benefits

Why This Opportunity Stands Out:

• Join a 100% employee-owned company and participate in the organization’s long-term success through an ESOP.
• Take ownership of a complex payroll function supporting 200-400 employees across 35+ states and multiple union jurisdictions.
• Play a key leadership role partnering with Human Resources, Finance, and executive leadership on compliance, audits, reporting, and process improvements.
• Gain exposure to challenging payroll environments involving prevailing wage requirements, certified payroll reporting, public works projects, and collective bargaining agreements.
• Lead and develop a Payroll Associate while helping elevate payroll operations and controls.
• Influence system improvements, reporting capabilities, and payroll process optimization initiatives.
• Enjoy a hybrid work schedule with meaningful visibility and autonomy.
• Receive a comprehensive benefits package including medical, dental, vision, 401(k) match, life insurance, disability coverage, PTO, and paid holidays.
• Support projects that preserve historic architecture and cultural landmarks throughout the United States.

Key Responsibilities:

• Manage end-to-end payroll processing for union and non-union employees across multiple states.
• Ensure compliance with federal, state, and local payroll regulations, tax requirements, wage and hour laws, and multi-state payroll requirements.
• Administer payroll requirements tied to collective bargaining agreements, including union wages, fringes, deductions, remittances, and reporting.
• Oversee certified payroll reporting and prevailing wage compliance for public works and government-funded projects, ensuring contractors and subcontractors meet required wage and benefit obligations.
• Lead payroll audits, payroll reconciliations, union wage audits, census reporting, and compliance reviews.
• Partner with Finance on account reconciliations, reporting, audits, and payroll-related controls.
• Serve as the internal payroll systems resource, assisting with payroll software administration, troubleshooting, reporting, maintenance, and process enhancements.
• Supervise, mentor, and review the work of a Payroll Associate while ensuring accuracy, accountability, and strong service levels.
• Independently manage recurring weekly, monthly, quarterly, and annual payroll obligations, deadlines, and compliance requirements.

Qualifications:

• 7-10 years of progressive payroll experience, including at least 3 years of payroll leadership or people management experience.
• Strong experience with ADP and/or other enterprise payroll platforms, including system administration, reporting, configuration, troubleshooting, and payroll maintenance.
• Proven experience managing multi-state payroll operations, preferably supporting employees across numerous jurisdictions.
• Hands-on experience with union payroll, collective bargaining agreements, certified payroll reporting, and prevailing wage compliance.
• Strong understanding of U.S. payroll regulations, including FLSA, multi-state taxation, paid leave programs, wage and hour compliance, and changing state payroll requirements.
• Intermediate-to-advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP functions, data analysis, reconciliations, and reporting.
• Demonstrated experience identifying discrepancies, conducting payroll audits, analyzing large datasets, and ensuring payroll accuracy.
• Proven ability to work independently, prioritize competing deadlines, and proactively manage payroll operations with minimal supervision.
• Bachelor’s degree preferred.

#INSEP2026 #LI-KR1

EB-1159582717